RFP 202102021 - eProcurement Solutions and Services

5/10/21 Notice: The due dates to submit proposals has been changed.  A second round of submitted questions is being permitted.  Please see Amendment 3, below, for details. 

The State of Maine is issuing this Request for Proposal (RFP) for eProcurement Solutions and Implementation Services in furtherance of the NASPO ValuePoint Cooperative Purchasing Program. The objective of this cooperative procurement is to provide States, Territories, and their authorized political subdivisions with access to high quality providers in the form of a menu of eProcurement solution and/or service offerings. This RFP will establish Master Agreements/Contracts with multiple Bidders to provide that menu of solutions and/or services.

Bidders can respond to this RFP by providing proposals on one or more of the following categories:

  • Category 1: Full Solution.  Proposals for implementation of a comprehensive eProcurement Solution that meets the requirements detailed in all sections of this RFP and the RTM including licensing and maintenance, implementation and deployment, and on-going operations and support.
  • Category 2: Individual Workstream Implementation.  Proposals for implementation of eProcurement functionality for some but not all Workstreams as identified in this RFP and the associated sections of the RTM, including licensing and maintenance, implementation and deployment, and on-going operations and support.
  • Category 3: eSoftware Only.  Proposals for software only of a comprehensive eProcurement Solution as identified this RFP and the associated sections of the RTM.  The Services Requirements section is excluded. This category is included to allow for the purchase of software, without any services.
  • Category 4: Services Only.  Proposals for some or all of the services identified in the Services Requirements section of this RFP and the associated sections of the RTM. This category is included to allow for the provision of services, without the purchase of software.

Click on the link below to obtain a copy of the RFP Document

RFP 202102021 - eProcurement Solutions and Services 


RFP 202102021 Exhibits

Click on any of the links below to obtain the matching Exhibit file

File Description
Exhibit 1 RFP 202102021 - Requirements Traceability Matrix (RTM) 
Exhibit 2 RFP 202102021 - Model Service Level Agreement (SLA)
Exhibit 3 RFP 202102021 - Cost Proposal Workbook 1 - Full Solution (revised 6/7/21)
Exhibit 4 RFP 202102021 - Cost Proposal Workbook 2 - Individual Workstream Implementation (revised 6/7/21)
Exhibit 5 RFP 202102021 - Cost Proposal Workbook 3 - eSoftware Only (revised 6/7/21)
Exhibit 6 RFP 202102021 - Cost Proposal Workbook 4 - Services Only (revised 6/7/21)
Exhibit 7 RFP 202102021 - Scoring Workbook (revised 6/7/21)
Exhibit 8 RFP 202102021 - NASPO ValuePoint Terms and Conditions
Exhibit 9 RFP 202102021 - Quarterly Detailed Sales reporting Instructions
Exhibit 10 RFP 202102021 - Detailed Sales Reporting Template
Exhibit 11 RFP 202102021 - Potential Participation

RFP 202102021 Questions and Answers

Clicking on the link below to obtain the most recent list of Questions and Answers.

Link Date Updated
Q&A Summary, Round 1 May 10, 2021
Q&A Summary, Round 2 June 7, 2021

RFP 202102021 Amendments and Clarifications

Click on any of the links below to obtain the matching Amendment file

File Date Uploaded
Amendment 1 April 5, 2021
Clarification 1 April 8, 2021
Amendment 2 April 27, 2021
Amendment 3 May 10, 2021

RFP 202102021 Bidders' Conference

The conference was held on April 20, 2021 at 2:00 PM Eastern Time. To view the Bidders' Conference click the link below.  The passcode is @17#K=MO

RFP 202102021 Bidders' Conference Recording