Service Contract Search

The Division of Procurement Services reviews and approves over 5,000 contracts for services for Departments in the Executive and Judicial Branches of State Government.  Contracts approved and uploaded to the State's document archive system since January 1, 2013 can be searched by clicking on the below Search button and following the instructions below.  If you have difficulty using the search features, please call us at 207-624-7340, and our staff can assist you.

Search Database

Service Contract Search Instructions

(*) wildcard character for between words or numbers)

NOTE: In order to see a copy of the contract you are searching for, please double-click on the entry displayed.

Contract Number

  • This is the number in the State of Maine Financial system, also known as the "Advantage" or "CT" number.
    • If you know part or all of the number, click in the "click here to enter query value" space. Enter the number and click Run Query.
    • Enter the year, asterisk (*), and the last 4 numbers. Example: 2017*1234 or you can put in the first 8 and the 4 digits, example: 20170123*1234.

Department

  • The State of Maine Department that created the contract.
  • If you know the Department you want to search for, click in the "Click here to enter query value" space. Enter the Department Code and click Run Query.
    Example: 01A, 02A, etc.… if you don't know the letter you can do it like this 03* then click on Run Query.

Vendor Name

  • This is where you will type in the Vendor name. Click in the "Click here to enter query value" there are two ways of doing this.
    • If you know who the vendor is type the vendor. Example: MaineGeneral Medical Center, then click on Run query.
    • If you don't know the whole name type in (Maine*) then click on Run Query.

Amount

  • The wildcard (*) character will not work in this space.
  • This is where you will type the exact dollar amount of the contract. Click in the "click here to enter query value"
    • Enter the dollar amount then click Run Query.
    • If you know the exact amount, type it this way.
      Example: 17450.84, (has to be the exact amount) then click on Run Query.

Date entered into Portal: Begin Date

  • The wildcard (*) character will not work in this space.
  • This is where you can enter the earliest date the contract was saved to this search website. It is not the start date of the contract. Click in the "click here to enter query value".
    Example: 1/2/13 or 1/2/2013. Then click on Run Query.
  • Contracts saved to the search website from that date forward will appear.

Date entered into Portal: End Date

  • The wildcard (*) character will not work in this space.
  • This is where you can enter the latest date the contract was saved to this search website. It is not the end date of the contract. Click in the "click here to enter query value".
    Example: 1/2/15 or 1/2/2015. Then click on Run Query.
  • Contracts saved to the search website previous to and including that date will appear.

These two search options can work as a "between and including two dates" search.

  • Example: Begin date: 1/1/2013; End date: 12/31/2013.