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Requests for Proposals (RFPs)

Request for Proposals identified in the table below have been issued by the State of Maine under 5 M.R.S.A. § 1825 A-E and Ch. 110 & 120 in 18-554 of the Code of Maine Rules (CMR).

To view documents for procurements over $5,000 where the intent is to waive the competitive process, please see here.

Archive
The table below lists all active RFPs. For archived RFPs, please see here.

Appeals
To access appeal guidelines, rules, current appeal details, and past appeal hearing decisions, please see here.

Freedom of Access Act (FOAA)
Following announcement of an award decision, all submissions in response to a Request for Proposals will be considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA) (1 M.R.S. §§ 401 et seq.).

For FOAA requests related to Request for Proposals, please submit requests to FOAArequest.DAFS@Maine.gov.

The table below lists all current RFPs and may be sorted by clicking on the arrows next to the column headers. A copy of the RFP and any related documents (Q&A Summary, Amendments, Selection Packages) may be obtained by clicking on the links associated with the RFP.

 

Title RFP # Issuing Dept. Date Posted Q/A Summary and Amendment Proposal Due Date RFP Status Awarded Vendor(s) Next Anticipated RFP Release
Hazardous Materials Commodity Flow Study 202404089 DVEM Open
Timber Stumpage - Bud Leavitt WMA and Mattawamkeag River WMA 202405096 DIFW Open N/A
Consulting Services - Maine Specific Forecasts of Peak Electrical Demand 202404095 OPA Q&A Summary Open Early 2028
Random Moment Time Study Services 202405097 DHHS Amendment #1 and Q&A Summary Open Early 2034
Food Services - Maine Criminal Justice Academy 202404085 DPS Q&A Summary Open Early 2029
Bangor and Gardiner Range Cleaning 202403075 DVEM Q&A Summary Open N/A
2024-2029 Sprinkler Systems & Fire Pump Inspections/Tests, Maintenance & Repairs 202404088 DAFS Q&A Summary Open Early 2029
Consulting Services - Future Use of Natural Gas in Maine 202404093 OPA Q&A Summary Open Early 2029
Laser Tattoo Removal Equipment 202404082 DOC Q&A Summary Closed - Evaluation of Proposals Early 2029
Drinking Water Licensing System 202404090 DHHS Open Early 2034
Statewide Central Service Cost Allocation Plan (STACAP) 202403059 DAFS Q&A Summary Open Early 2029
Civil Involuntary Commitment and Treatment Examination Services 202403073 SMJB Closed - Evaluation of Proposals Early 2029
Transit Asset Management Software as a Service 202402044 DOT Amendment #1 and Q&A Summary Open Early 2029
Statewide Database Package of Online Resource 202404081 MSL Amendment #1 , Amendment #2 and Q&A Summary Closed - Evaluation of Proposals Early 2030
Elevator Maintenance – Capital Judicial Center 202403078 SMJB Closed - No Proposals Received Early 2029
Fire Breaks and Fuels Management - Hollis, Maine 202403056 DVEM Amendment #1 Closed - Evaluation of Proposals N/A
PFML Contribution Collection Online Portal 202403062 DOL Q&A Summary Awarded Fast Enterprises, LLC Early 2034
LUPC Agricultural Water Withdrawal Application Form 202403067 DACF Closed - No Proposals Received N/A
Gravel Road Maintenance – Square Lake 202403068 DACF Closed - Evaluation of Proposals Early 2029
Lawn Care Services for Regional Training Institute (RTI), Bangor, ME & Armed Forces Reserve Center (AFRC), Bangor, ME 202403077 DVEM Closed - Evaluation of Proposals Late 2028
Consumer Safety Licensing System 202401019 DACF Amendment #1 and Q&A Summary Open
Home-based Skills Development Pilot Program 202403061 DHHS Amendment #1 , Q&A Summary Closed - Evaluation of Proposals Early 2028
Statewide or Regional Delivery Service of Library Materials 202401004 MSL Q&A Summary Awarded STAT Courier Service, Inc. Early 2029
Financial Review of Independent Support Services (ISS) and Independent Housing Services Program (IHSP) 202402025 DHHS Amendment #1 and Q&A Summary Awarded Milliman, Inc. N/A
Gulf of Maine Aerial Surveys and Marine Mammal Observations 202401015 DMR Amendment #1 and Q&A Summary Awarded Azura Consulting LLC N/A
Actuarial Services - IBNP 202402054 DAFS Q&A Summary Closed - Evaluation of Proposals Early 2029
Fiscal Agent for Atypical Services 202402038 DHHS Q&A Summary Closed - Evaluation of Proposals Early 2029
Maine Adult Use Cannabis and Medical Use of Cannabis Compliance Services 202402046 DAFS Q&A Summary Awarded Dirigo Safety, LLC Early 2029
Lawn Care Services – York Judicial Center 202403065 SMJB Awarded Seabreeze Property Services Early 2029
Consulting Services – Water Ratepayer Assistance Project 202403066 OPA Awarded Raftelis Financial Consultants Inc. Early 2028
Fiscal Intermediary for Infectious Disease Prevention Services 202402037 DHHS Q&A Summary Awarded MCD Global Health Early 2029
Transcription Services 202402053 SMJB Amendment #1 , Q&A Summary Awarded eScribers Early 2029
Investment Attraction Feedback and Strategy 202402052 DECD Q&A Summary Awarded OCO Global N/A
Improve Delivery of Digital Services to Constituents 202401005 DAFS Amendment #1 and Q&A Summary Closed - Evaluation of Proposals Early 2034
Highway Data Collection Vehicle System 202401014 DOT Q&A Summary Closed - Evaluation of Proposals Early 2033
Driver Education and Evaluation Programs (DEEP) Support Services 202402036 DHHS Amendment #1 and Q&A Summary Awarded AdCare Educational Institute of Maine, Inc. Early 2029
Public Health Informatics Support Services 202401008 DHHS Q&A Summary Awarded Passerelle Corporation Early 2029
Hazardous Waste Operations and Emergency Response (HAZWOPER) 8-hour Refresher Training and 40 Hour Initial Training 202402031 DEP Awarded Specialty Response Solutions, Inc. Late 2028
Seafloor Mapping Survey Vessel 202402026 DMR Q&A Summary Awarded Love Fisheries, Inc. N/A
Spring Fire Season Radio Advertising 202402035 DACF Amendment #1 and Q&A Summary Closed - Evaluation of Proposals N/A
Statewide Office Supply Program 202312242 DAFS Q&A Summary Awarded W.B. Mason Inc. Late 2026
Consulting Services to Evaluate Utility Management and Operations 202402042 MPUC Q&A Summary Awarded Overland Consulting N/A
Building Management Services 202402028 SMJB Amendment #1 , Q&A Summary Awarded Multiple Late 2028
Statewide Community Led Needs Assessments 202402021 DHHS Q&A Summary Awarded Multiple N/A
Social Marketing Research and Plan for Prevention of Aquatic Invasive Species 202312246 DEP Amendment #1 & Q&A Summary Awarded Action Research N/A
FY 25-27 Competitive Grant Application for Adult Education and Family Literacy Act (AEFLA) (WIOA, sec 231) 202312252 DOE Amendment #1 , Q&A Summary & Amendment #2 Awarded Multiple N/A
Consult Tracking System 202401003 DHHS Q&A Summary Awarded Deloitte Consulting LLP Early 2034
21st Century Community Learning Centers 202312249 DOE Amendment #1 , Q&A Summary , Amendment #2 Closed - Evaluation of Proposals N/A
Aluminum Law Enforcement Dive Boat 202311231 DMR Awarded Hamlin's Marine N/A
Recovery Support Centers Services 202306142 DHHS Amendment #1 and Q&A Summary , Amendment #2 Cancelled Notice of Cancellation Late 2024

The following is a list of MISC released postings, including Participating RFPs.

Title

Link

Issuing Department

Date Posted

Proposal Due Date

RFP 61514- Ground Maintenance Equipment  NASPO Solicitation Information NASPO - Commonwealth of Virginia  5/07/2024 June 12, 2024, no later than 5:00 PM (ET)
RFP# 758 2400000228- Facilities MRO and Industrial Supplies NASPO Solicitation Information NASPO- Commonwealth of Kentucky  3/21/2024 April 24, 2024, no later than 3:30 PM (ET) 
RFP# 41900- DCH0000136- Medicaid Enterprise Systems Pharmacy Benefit Services (MES PBS) NASPO Solicitation Information  NASPO- State of Georgia 2/21/2024 March 28, 2024, no later than 3:00 PM (ET)
RFP AS24-73 Walk- In Building Supplies- NASPO ValuePoint NASPO Solicitation Information NASPO- State of Utah 2/14/2024 March 12 2024, no later than 2:00 PM (MDT)
RFP 24823 - Police Radar/Lidar Speed NASPO Solicitation Information NASPO- State of Washington 1/29/2024 March 22, 2024 no later than 11:00 AM (PT)
RFP 33804 - Dental Products, Equipment and Services State of Minnesota MMCAP 1/25/2024 February 23, 2024 no later than 2:00 PM (CT)
RFP 33709 - Pharmaceutical Waste State of Minnesota MMCAP 12/4/2023 January 10, 2024 no later than 2:00 PM (CT)

RFP 011824 - Self-Contained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment

Sourcewell Procurement Portal State of Minnesota - Sourcewell 12/4/2023 January 18, 2024, at 4:30 p.m. Central Time
RFP EV00000354 - AED Units and Accessories NASPO Solicitation Information  NASPO - State of Oklahoma  11/27/2023 January 4. 2024 no later than 3:00 PM (CST) 
RFP 33637- Innovative Solutions for Healthcare State of Minnesota  MMCAP 11/17/2023 January 3, 2024 no later than 2:00 PM (CT)
RFP 24001- Procurement Assistance and Support Services (PASS) NASPO Solicitation Information  NASPO - State of Hawaii 11/7/2023 December 20, 2023 no later than 2:30 PM (HST)
RFP 20231020 - Maine State Prison Ground-Mounted Solar Project

RFP Document

Appendices

Responses to Bidder Questions

Solar Ordinance - Town of Warren

Bureau of General Services 10/20/2023 December 1, 2023 no later than 11:59 p.m. local time
RFP 101223 - Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories Sourcewell Procurement Portal State of Minnesota - Sourcewell 9/16/2023 October 12, 2023 by 4:30 p.m. CST
RFP0223005113 - Tires, Tubes, and Services State of Iowa RFP State of Maine, Department of Administrative and Financial Services 7/31/2023 September 13, 2023 by 3:00 PM CDT
RFQ 202306121 - State Facility Electricity Supply 

Updated 6/27/2023: Q&A Summary

RFQ Document

Supplier Bid Form 

State of Maine - General Terms and Conditions

State of Maine, Department of Administrative and Financial Services 6/20/2023 June 29, 2023 by 11:00 am, Eastern Time
RFP 33011 - Medication Repackaging Services State of Minnesota MMCAP 5/19/2023 June 30, 2023 by 2 p.m. Central Time
Snowplow Cutting Edges NASPO Solicitation Information NASPO - State of Vermont 5/3/2023 June 12, 2023 at 4:30 PM, ET
2023-0200-5173 - Automatic External Defibrillator (AED) Units and Accessories NASPO Solicitation Information  NASPO - State of Alaska 5/25/2023 July 3, 2023, at 10:00 a.m. AKDST
Solicitation # 2023-1 - Agent/Broker Services for Cyber Insurance

Solicitation Document

Answered Questions

DAFS - Risk Management Division 1/6/2023 January 23, 2023, no later than 5:00 p.m., local time
RFP 011723 - Heavy Construction Equipment with Related Attachments and Technology Sourcewell Procurement Portal State of Minnesota - Sourcewell 11/23/2022 January 17, 2023 by 4:30 p.m. (CST)
RFP 011223 - Unmanned and Remotely Operated Vehicle Systems with Related Technology and Services Sourcewell Procurement Portal State of Minnesota - Sourcewell 11/23/2022 January 12, 2023 by 4:30 p.m. (CST)
RFP 202102021 - eProcurement Solutions and Services State of Maine NASPO - State of Maine 03/30/2021  August 4, 2021 by
11:59 PM (ET)