Financial Information

Financial information is available for all child nutrition programs including income guidelines, reimbursement rates and expenses. In addition, the USDA and the Maine Department of Education provide guidance to help school districts submit and review reports that participate in the National School Lunch Program.

Procurement

Procurement Review Packet

There are three binding principles to good procurement. 

  • Purchase with as much free and open competition possible.

             This means publicizing the solicitation to largest area possible.
             Written specifications are not overly restrictive.

  • Responsive Vendors

             Vendor meets the terms of the solicitation.
             Vendor has experience, facilities and financial resources.

  • Responsible Vendors

             Vendor is capable of performing under terms and conditions of contract.

There are 4 basic methods to purchase products for the National School Lunch Program.

  • Micro purchases are purchases less than $10,000.  These do not require competitive quotes, but do require you to distribute the purchases around with different suppliers.  Documentation, such as copies of invoices, must be kept to demonstrate the purchases have been shared among suppliers.
  • Small purchases are purchases  less than the district or Federal small purchase threshold of $250,000 (whichever is lower).  Quotes are required but do not need to be formal.  They can be emailed, oral, written, etc. and must be competitively shopped for. 
  • Formal purchases are any purchase greater than the small purchase threshold.  This requires a formal bid process and a contract.  There are several steps to this process and documentation is required.  This includes “Invitation to Bid” and “Request for Proposal.”
  • Noncompetitive Proposal – this is a method that should be seldom used.  It can be used when there is inadequate or no competition and when the other purchasing methods are not applicable.  Single source and public emergency may be considered noncompetitive.  However, an emergency is not poor planning.   

Procurement procedures are outlined in 2 CFR 200.320 and 7CFR 210 regulations. 

Resources and Guidance

    School Food Service Funds

    The monies in the non-profit school food service account are considered to be federal funds and their usage is strictly limited. The non-profit food service account is defined at 7 CFR 210.2 as:

    Nonprofit school food service account means the restricted account in which all of the revenue from all food service operations conducted by the school food authority principally for the benefit of school children is retained and used only for the operation or improvement of the nonprofit school food service (emphasis added). This account shall include, as appropriate, non-Federal funds used to support paid lunches as provided in  §210.14(e), and proceeds from non program foods as provided in  §210.14(f).