Summer Food Service Program (SFSP)

2023 Experienced Summer Sponsor Training (pdf)
Civil Rights Training

Hot Lunch Summer 
Find a Summer Meal Site Near You!

Hot Lunch Summer Outreach Material, pdf files

Magnet
Rack Card

SFSP Outreach in the Community
Customizable Flyer 1 
Customizable Flyer 2 
Community Outreach, Kick-off Events, Canvas Days, Soliciting Donations 
Partnerships for Programming 

Statewide Outreach Report - 2022 (pdf)
Statewide Outreach Presentation - 2022 (pdf)

Statewide Outreach Report - 2021 (pdf)
Statewide Outreach Presentation - 2021 (pdf)

Instructional Videos

Completing the Sponsor Info Sheet (18:00)
Completing the Sponsor Budget (12:00)
Completing the Site Info Sheet (27:00)
Completing checklist documents and submitting the application for DOE approval (4:00)
Ordering USDA Foods for Summer 2022 in CNPWeb (30:00)
Completing the Sponsor Claim (11:00)

Annual Application Packet Reference Guide (pdf)

CNPWeb User Entry Form

CNPWeb New Site Entry & Old Site Deactivation Form
(Adding & removing sites in your Application Packet)

Resources for SFSP Site Info Sheets in CNPweb

Is your Site Urban or Rural?
Sites located in the following Maine counties are considered “Urban”
York
Cumberland
Sagadahoc
Penobscot
Androscoggin
All other counties are considered Rural

Rural Designation in the Summer Food Service Program
 

Using school data to qualify your SFSP site
School Free/Reduced Eligibility from October Survey, this report refences the Schools identifying number or “School Site number” that will allow you to use the School’s October Survey (free/reduced enrollment data) to qualify your SFSP site. You can use the site number of a school that is 50% or more free/reduced to qualify the school itself or a site in the attendance area of that school.
October Survey with Site Numbers

Using Census Data to qualify a site
It is recommended to try to qualify the site using school data before census. 
To check your sites eligibility using census, type in the address of the site into the Census Mapper: https://www.fns.usda.gov/area-eligibility. The site must show 50% or more eligibility to qualify (shows as pink in the map).
It is possible to average up to 3 census blocks together as long as the site’s location is in a census block that has at least 40% Free/Reduced eligibility. Please contact DOE child nutrition to help with census averaging.

Steps to Apply for Non-Congregate Meals
Non-Congregate Site Eligibility Request

SFSP-Operating Rural Non-Congregate Meal Service  (30:00 Webinar)
Operating Rural Non-Congregate Meal Service (pdf)

Summer Bulk Meals

Types of SFSP sites and how they qualify for the Summer Program

Traditional Summer Sites and Sponsors
Required forms

Daily Meal Count Instructions
Sample News Release 
Consolidated Meal Count Form for Open Sites
Daily Meal Count Form  (Tic Sheet)
Two Week Visit Form
Monthly Meal Count Record - Open site
Preoperational Worksheet
Racial and Ethnic Data Form
Sample Letter to Parents for Enrolled Sites and Camps
Site Monitoring Review

Camp Sponsors
Required forms

Sample News Release 
Application for Free and Reduced Price School Meals
Instructions for Completing Application for Free and Reduced Price Meals 
Consolidated Meal Count Form for Camps
Two Week Visit Form
Meal Count Worksheet for Camps
Monthly Meal Count Record - Camps
Preoperational Worksheet
Racial and Ethnic Data Form
Sample Letter to Parents for Enrolled Sites and Camps
Site Monitoring Review
SFSP Reimbursement Rates and Income Guidelines

Additional Resources

Agreement to Furnish Food Service for SFSP
Refrigeration and Thermometer Calibration Log
SFSP Sponsor Site Agreement
SFSP Training Checklist
Weekly Meal Count Worksheet for Camps