Civil Rights Statements and Information
The Civil Rights statements must be included on all program materials. This includes menus, eligibility notification letters, food service newsletters, home page of the school's website and verification notification letters. Program information must be available in different languages including in part web pages, applications, parent letters. Translation services from a certified translator must be available at no cost to participant.
The following statement is to be included on all materials regarding USDA Programs that are produced for public information. The statement cannot be modified:
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email: firstname.lastname@example.org.
This institution is an equal opportunity provider.
(Federal statement updated 1/3/2020)
The Maine Human Rights Act prohibits discrimination because of race, color, sex, sexual orientation, age, physical or mental disability, genetic information, religion, ancestry or national origin.
Complaints of discrimination must be filed at the office of the Maine Human Rights Commission, 51 State House Station, Augusta, Maine 04333-0051. If you wish to file a discrimination complaint electronically, visit the Human Rights Commission website at https://www.maine.gov/mhrc/file/instructions and complete an intake questionnaire. Maine is an equal opportunity provider and employer.
Civil Rights Training:
All staff involved with the school meals programs must undergo civil rights training each school year. Training is not complete without training documentation. Training documentation is a dated and signed list of attendees.
Training and Basic Agenda
Local agencies are responsible for training their subrecipients, including “frontline staff.” “Frontline staff” who interact with program applicants or participants, and those persons who supervise “frontline staff,” must be provided civil rights training on an annual basis. Specific subject matter must include, but not be limited to:
- Collection and use of data,
- Effective public notification systems,
- Complaint procedures,
- Compliance review techniques, Page 16 FNS INSTRUCTION 113-1
- Resolution of noncompliance,
- Requirements for reasonable accommodation of persons with disabilities,
- Requirements for language assistance,
- Conflict resolution, and
- Customer service.
"And Justice for All Poster" Poster must be displayed for customers to see and be a minimum of 11" X 14"
Prominently display the USDA nondiscrimination poster "And Justice for All," or an FNS approved substitute, except in family day care homes. If a State agency elects to produce its own posters, either due to unavailability from USDA/FNS or State agency preference, the reproduction must be approximately the same size as the applicable “And Justice for All” poster (11’’ width and 17’’ height).
Short USDA Version (with permission from Maine DOE, Child Nutrition)
> "This institution is an equal opportunity provider"
> May be used where the longer statement does not fit
>Must be in font size no smaller than font size used in rest of publication
>Retain documentation giving permission to use the short USDA version
> It is required to maintain a file with samples of pamphlets or flyers showing the non-discrimination statement
>When in doubt, request permission to use the short version.