Civil Rights Statements and Information
The Civil Rights statements must be included on all program materials. This includes menus, eligibility notification letters, food service newsletters, and verification notification letters.
The following statement is to be included on all materials regarding USDA Programs that are produced for public information. The statement can not be modified:
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the Agency ere they applied for benefits. Individuals who are deaf, heard of hearing, or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email: email@example.com.
USDA is an equal opportunity provider, employer, and lender.
The Maine Human Rights Act prohibits discrimination because of race, color, sex, sexual orientation, age, physical or mental disability, genetic information, religion, ancestry or national origin.
If you wish to file a discrimination complaint electronically, please select File a Complaint and complete an intake questionnaire. Before completing this process it may be helpful to review relevant links under Guidance. If you are not sure how the Maine Human Rights Act may apply to, you please review the publication "What It Is! How It Works!". Maine is an equal opportunity provider and employer.
Civil Rights Training:
All staff involved with the school meals programs must undergo civil rights training each school year. Training is not complete without training documentation. Training documentation is a dated and signed list of attendees.
"And Justice for All Poster" Poster must be displayed for customers to see and be a minimum of 11" X 14"
Prominently display the USDA nondiscrimination poster "And Justice for All," or an FNS approved substitute, except in family day care homes. If a State agency elects to produce its own posters, either due to unavailability from USDA/FNS or State agency preference, the reproduction must be approximately the same size as the applicable “And Justice for All” poster (11’’ width and 17’’ height).
Short USDA Version (with permission from Maine DOE, Child Nutrition)
> "This institution is an equal opportunity provider"
> May be used where the longer statement does not fit
>Must be in font size no smaller than font size used in rest of publication
>Retain documentation giving permission to use the short USDA version
> It is required to maintain a file with samples of pamphlets or flyers showing the non-discrimination statement
>When in doubt, request permission and use the short version.
- Civil Rights and How to Handle a Complaint Webinar
- Civil Rights SY 19
- Civil Rights (pdf)
- Civil Rights (pdf) - Presentation from the 2018 Tri-State Conference