In an effort to reduce paperwork at the local level, Congress has incorporated into Section 11(a)(1) of the National School Lunch Act four alternative provisions to the normal requirements for annual determinations of eligibility for free and reduced price school meals and daily meal counts by type (free, reduced price and paid meals) at the point of service.
Provision 1: Not currently used by any schools in Maine
Provision 2: This Provision reduces application burdens and simplifies meal counting and claiming procedures. It allows schools to establish claiming percentages and to serve all meals at no charge for a 4 year period. Schools must serve meals to all participating children at no charge for a period of 4 years. During the first year, or base year, the school makes eligibility determinations and takes meal counts by type. During the next 3 years, the school makes no new eligibility determinations and counts only the total number of reimbursable meals served each day. Reimbursement during these years is determined by applying the percentages of free, reduced price and paid meals served during the corresponding month of the base year to the total meal count for the claiming month.
Provision 3: Not currently used by any schools in Maine.
Provision 4 or CEP: Schools do not collect Meal Applications. The number of free eligible students is determined by comparing the number of enrolled students on the Direct Certification (DC) list and comparing this to the number of enrolled students. The number of DC students is divided by the number of enrolled students. The percentage of students qualifying for free meals based on the DC list must be 40% for a school or district to participate. For example, a school has 60 students on the DC list and 130 students enrolled. This means 46.15% of the students enrolled are found on the DC list. This is then multiplied by 1.6. In this example 73.85 % of students eating are claimed under the free status and 26.15% are claimed under the paid status. No money is collected from students for reimbursable meals.
Districts using Special Provision II SY 2020:
|MAINE PROVISON II SCHOOLS YEAR 2020|
|School Districts Participating in Provsion II||Number of Schools Particpating||District-Wide or Some Schools|
|Connors Elementary School||1||District-Wide|
|Edmunds Consolidated School-EUT||1||District-Wide|
|Eustis Public School||1||District-Wide|
|Kingman Elementary School-EUT||1||District-Wide|
Community Eligibility Provision (CEP)
The Community Eligibility Provision (CEP) provides an alternative approach for offering school meals to local educational agencies (LEAs) and schools in low income areas instead of collecting individual applications for free and reduced price meals.
The CEP allows schools that predominantly serve low-income children to offer free, nutritious school meals to all students through the National School Lunch and School Breakfast Programs. The CEP uses information from other programs, including the Supplemental Nutrition Assistance Program (SNAP) and the Temporary Assistance Program for Needy Families (TANF) instead of traditional paper applications.
|MAINE CEP SCHOOLS YEAR 2020|
|School Districts Participating in CEP||Number of Schools Particpating||District-Wide or Some Schools|
|Auburn Public Schools||4||Park Ave|
|Bangor Public Schools||3||Downeast|
|Caswell Public Schools||1||District-Wide|
|Lewiston School Department||8||District-Wide|
|Opportunity Training Center||1||District-Wide|
|Mt Valle HS|
|Mt Valley Middle|
|RSU 13||4||Ash Point|
|Cushing Community Sch|
|RSU 17/MSAD 17||5||Agnes Gray School|
|Guy E Rowe School|
|Oxford Elementary School|
|Paris Elementary School|
|Waterford Memorial School|
|RSU 19||Somerst Valley|
|St Albans Consolidated|
|RSU 39||2||Teaque Park|
|Caribou Middle School|
|RSU 59||Madison Elementary School|
|RSU 67||2||Ella P Burr|
|RSU 67||Mattanawcook JH|
|RSU 70||1||Elementary School|
|RSU 86||1||Ft Fairfield Elementary|
Special Provision II and CEP Forms
- Sample Media Release
- CEP Participation Agreement
- CEP - How to complete the monthly claim for reimbursement
- Special Provision II Agreement
- Special Provision II - How to complete the monthly claim for reimbursement
Special Provisions - Laws
In an effort to reduce paperwork at the local level, Congress has incorporated into Section 11(a)(1) of the National School Lunch Act three alternative provisions to the normal requirements for annual determinations of eligibility for free and reduced price school meals and daily meal counts by type (free, reduced price and paid meals) at the point of service.
- Special Provisions Eligibility Worksheet (xls)
- Provisions 1, 2 & 3 Fact Sheet link to USDA
- Special Provisions Cost Analysis (xls)
- USDA Provision 2 Guidance link to USDA
Community Eligibility Provision Resources
- Community Eligibility Provision (pdf)
- Community Eligibility Fact Sheet (doc)
- Community Eligibility Edit Check Worksheet for Meal Counting (xls)
- Community Eligbility Provision USDA Calculator (xls)
- Maine Districts Eligible/Near Eligible May 2018 (xls) Districts listed eligible or near eligible based on April 2018 Direct Certification list and school enrollment data. The District/School would still need to complete a match between the enrollment and the Direct Certification list.
- Maine Economically Disadvantage Status Form: Maine DOE has developed a web page about Economic Status forms for Schools using CEP in the School Meals Program.
- Maine Schools Eligible Based on April 2019 Data (xls) A District/School listed is not automatically eligible. The District/School would still need to complete a match between the enrollment and the Direct Certification list. It is possible not all of the District/School enrolled students are on the Direct Certification list.
- One page information sheet (pdf)
USDA Food and Nutrition Services Resources
- CEP Planning and Implementation Guidance
- Estimator tool links to USDA; a tool to assist in determining whether the CEP is right for you based on your monthly reimbursement.
- SP54-2016 CEP Q & A (pdf)
- USDA CEP Manual
- USDA Community Eligibility page
- USDA Memo SP 20-2017 CEP Eligibility
More information for these special provisions can be found at:
Community Eligibility Provision: http://www.fns.usda.gov/school-meals/community-eligibility-provision
Provisions 1, 2 & 3: http://www.fns.usda.gov/school-meals/provisions-1-2-and-3
For more information please contact the Maine DOE Child Nutrition Office at 207-624-6842 or Child Nutrition Specialist David Hartley at firstname.lastname@example.org.