ESEA Monitoring

ESEA Federal Programs Monitoring

The Maine Department of Education (DOE), as the State Education Agency (SEA), is responsible for the oversight and monitoring of programs and activities carried out under the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA).

The General Education Provisions Act (GEPA) requires that each state "adopt and use proper methods of administering each applicable program, including monitoring of agencies, institutions, and organizations responsible for carrying out each program."

Monitoring procedures must be designed to promote each subrecipient's progress in achieving program goals and objectives; adherence to laws, regulations, and assurances governing the program; and conformity to the approved application, performance reports, or other relevant documents. Likewise, the Code of Federal Regulations requires the SEA to monitor grants to ensure compliance with applicable Federal requirements and that performance goals are achieved.

The Maine DOE has adopted a consolidated approach to monitoring State Administrative Units (SAUs), both to ensure compliance with federal laws and to support the effective implementation of local programs. The following programs are included within consolidated ESEA program monitoring: Title I, Part A; Title I, Part D; Title II, Part A; Title III, Part A; Title IV, Part A; and Title V, Part B, Subpart II.

Guidance & Training

Monitoring Submission Window

To enhance the effectiveness in supporting a continuous improvement cycle, the ESEA Federal Programs Team has adopted a monitoring plan that includes additional monitoring items for SAUs with a Medium or High monitoring level. SAUs at these monitoring levels will have additional requirements to be completed. The Submission, Review, Results, and Corrective Action timelines are outlined as follows:

Action Timeline
SAU Notification Sent September 14
Monitoring Training and Collection Window Opens
SAUs with a Medium or High monitoring level are strongly encouraged to attend.		 October 6
SAU Submission Deadline November 24
ESEA Feedback Provided to SAUs January 8
Notification of Onsite Visits January 18
On-site Visits March or April
Corrective Action Requirements Finalized April 16
Close Out May 30

Monitoring Fact Sheets

Medium Items
High Items