Disadvantaged Business Enterprises

• Unified Certification Program (UCP) Annual MAP 21 Report

  Each year, Maine DOT, as Maine’s Unified Certification Program (UCP), must submit to the US DOT Departmental Office of Civil Rights, information on its participating DBE firms.  MaineDOT goes through its statewide unified DBE directory and counts the number of firms controlled, respectively, by: (1) White women, (2) minority or other men, and (3) minority women, and then convert the numbers to percentages, showing the calculations. The information reported includes the location of the firms in the State; per USDOT request, it does not include Airport Concessionaire DBEs (ACDBEs) in the numbers.  The location of the DBE firm is annotated as the total firms in-state and total firms out–of-state. Please review our most recent MAP-21 DBE data (PDF)

• DBE Supportive Services - EMDC
• MaineDOT DBE Program (PDF)
• DBE Affidavit(DOC) (PDF)

• Listing of Businesses (Excel) (PDF) - updated daily
• Description of Creditable Services for DBE's (Word)

Contractor Forms

• Contractor DBE Utilization Form (PDF)
• Commercially Useful Function Form (Word) (PDF)
• Certification of Final DBE payment (PDF)
• Consultant Forms
  • Consultants DBE Utilization Form (Word) (PDF)
  • Certification of Final DBE Payment (PDF)
  • Certification of Final Subconsultant Payment (Word) (PDF)

Instructions

• MaineDOT Subrecipient DBE Program Instructions and Forms (Word) (PDF)

Forms

• DBE Commitment Confirmation (PDF)
• DBE Commitment Confirmation Instructions (PDF)
• DBE Quarterly Forms
  • Quarterly Contract Awarded (Word) (PDF)
  • FTA Payments on Ongoing Contracts (Word) (PDF)
  • Contract Completed (Word) (PDF)

The following is a list of application forms and Instructions for applying as a Disadvantaged Business Enterprise (DBE). Please forward completed applications to the following address:

Maine Department of Transportation
Attn: Mary Bryant
Civil Rights Office
#16 State House Station
24 Child Street
Augusta, ME 04333-0016

Telephone: (207) 624-3056
E-mail: mary.bryant@maine.gov

MaineDOT In-State DBE Documents

• Interstate Declaration of Eligibility - Required (PDF)
• DBE Application - Required (PDF)
• Personal Net Worth Statement - Required (PDF)
• Personal Financial Statement - Required (Word) (PDF)
• Supporting Documents Checklist (PDF)

MaineDOT Out-Of-State DBE Documents

The Maine Department of Transportation (MaineDOT) will require any out-of-state firm certified in the federal DBE program in its home state to submit the following for consideration for certification in Maine:

• Interstate Certification Request Form (PDF)
• Interstate Declaration of Eligibility (PDF)
• Cover letter with its application that specifies that the DBE is applying for interstate certification, identifies all UCPs in which the DBE is certified (including the UCP that originally certified it).
• An electronic image of the UCP directory of the original UCP that shows the DBE certification.

Interstate DBE certifications are completed within 10 days of receipt of all information required by Section 26.85(d).

List of Required Documents

• Affidavit of No Change (PDF)
• Proof of gross receipts for your company’s most recently completed fiscal year, calculated on a cash basis regardless of the overall accounting method. The following documents may generally be considered “safe harbors,” provided that they include all reportable receipts, properly calculated, for the full reporting period: audited financial statements, a CPA’s signed attestation of correctness and completeness, or all income-related portions of one or more (when there are affiliates) signed Federal income tax returns as filed
• A cover letter that specifies that the DBE is submitting the required annual review documentation, identifies all UCPs in which the DBE is certified.
• An electronic image of the UCP directory of the original UCP that shows the DBE certification.

FHWA

• 2025-2027 DBE Goal Methodology (PDF)

FTA

• 2023-2025 FTA DBE Goal Methodology (DOC) (PDF)

Q: What is the DBE Program?

A:  The agency promotes a Disadvantaged Business Enterprise Program, as an affirmative means to fulfill the philosophy that all businesses, regardless of ownership are allowed equal freedom and opportunity to compete for all contracts. All women and minority business owners providing transportation construction or related services are encouraged to apply for certification. DBE Regulations.

Q: How do I get my firm certified?

A:  Complete the application (which is listed above under the DBE Application Information dropdown link), add the attachments, and mail to us.  We'll schedule a visit to your business to determine your eligibility.  If you need help with the application contact Mary Bryant at 207-624-3056 or mary.bryant@maine.gov

Q: How will this help my firm?

A:  Your firm will be listed in the online Maine DBE Directory that is constantly updated.  In addition, we provide technical and management assistance to certified businesses through our DBE Supportive Service Program, learn more about them here:  EMDC Web site.

Q: What is a socially or economically disadvantaged individual?

A:  A socially or economically disadvantaged individual is a citizen or lawfully admitted permanent resident of the United States who is of the following groups, members of which are reputably presumed to be socially and economically disadvantaged:

• Black Americans, includes person having origins in any part of the Black racial groups of Africa;
• Hispanic Americans, includes persons of Mexican, Puerto Rican, Cuban, Dominican, Central or South American, or other Spanish or Portuguese culture or origin, regardless of race;
• Native Americans, includes American Indians, Eskimos, Aleuts, or Native Hawaiians;
• Asian-Pacific Americans, includes persons whose origins are from Japan, China, Taiwan, Korea, Burma (Myanmar), Vietnam, Laos, Cambodia (Kampuchea), Thailand, Malaysia, Indonesia, the Philippines, Brunei, Samoa, Guam, The U.S. Trust Territories of the Pacific Island (Republic of Palau), the commonwealth of the Northern Marianas Islands, Macao, Fiji,
•  Tonga, Kiribati, Juvalu, Nauru, Federated States of Micronesia, or Hong Kong;
• Subcontinent Asian Americans, includes persons whose origins are from India, Pakistan, Bangladesh, Bhutan, the Maldives Islands, Nepal or Sri Lanka;
• Women;
• Any additional groups whose members are designated as socially and economically disadvantaged by the SBA, at such time as the SBA designation becomes effective.

Q: My Maine firm is certified in Maine; can I get certified in other states as well?

A: A DBE certification is only valid in the state in which the certification was issued. However to obtain certification in another state you must first be certified in your home state.   States vary in what they require for certification. Once you have obtained certification in your home state, you should contact the DBE Administrator from the state in which you want to obtain certification (the full contact list is available at:

• https://www.transportation.gov/civil-rights/disadvantaged-business-enterprise

They will inform you of the required documents. 

Q: My firm is not in Maine but has been certified by my home state. How do I become certified in Maine?

For out-of-state firms, Maine requires the following information:

• Interstate Certification Request Form;
• Copy of the latest Letter of Certification from the DBE's home state;
• A notarized “Interstate Affidavit of Disclosure.”

This information should be sent to Maine Department of Transportation, Civil Rights Office, Attn: Stacie Haskell, State House Station 16, Augusta, ME 04333.

Certification in Maine will be determined by the MaineDOT. The Department reserves the right to ask for further documentation before it renders its decision to certify in the Maine DBE Program

Q: How does MaineDOT establish goals for DBE participation?

A:The 2025-2027 DBE participation goal for Federal Highway is 1.43%, the 2023-2025 DBE participation goal for Federal Transit projects is 1.02%, and Federal Aviation projects is .94%

Q: Once certified, can a firm be assured of getting contracts and subcontracts?

A: No. Certification does not guarantee work to a DBE; however, it does enhance a DBE's exposure to prime contractors, government agencies, and the business community.  To be successful, a firm must diligently seek out contracts and implement a strategic marketing plan.

Q: Where can I find information on upcoming MaineDOT contracting opportunities?

A: Check out MaineDOTs Contract website at: http://www.maine.gov/mdot/contractors/