Disadvantaged Business Enterprises

MaineDOT is committed to engaging small disadvantaged, minority and women-owned business enterprises as defined herein in all contracts to the maximum feasible extent, and will continue working to ensure the maximum feasible opportunity for these businesses to participate in contracts financed in whole or in part with federal funds.

As a recipient of federal USDOT funding, MaineDOT is required to develop and administer the DBE Program. MaineDOT administers the DBE Program and certifies all DBEs in Maine in compliance with federal regulations under 49 CFR Part 26. This program is intended to remedy past and current discrimination against disadvantaged business enterprises, ensure a “level playing field,” and foster equal opportunity in USDOT-assisted contracts; improve the flexibility and efficiency of the DBE Program; and reduce burdens on small businesses.

DBE Certification does not mean the contractor has the ability to work in the state of Maine - it is up to the contractor to verify eligibility.

General Information/DBE Documents
  • Unified Certification Program (UCP) Annual MAP 21 Report

    Each year, Maine DOT, as Maine’s Unified Certification Program (UCP), must submit to the US DOT Departmental Office of Civil Rights, information on its participating DBE firms.  MaineDOT goes through its statewide unified DBE directory and counts the number of firms controlled, respectively, by: (1) White women, (2) minority or other men, and (3) minority women, and then convert the numbers to percentages, showing the calculations. The information reported includes the location of the firms in the State; per USDOT request, it does not include Airport Concessionaire DBEs (ACDBEs) in the numbers.  The location of the DBE firm is annotated as the total firms in-state and total firms out–of-state. Below is the most recent MAP-21 data:

D/WBE Directory of Businesses
  • Listing of Businesses (Excel) (PDF) - updated every Friday at 4:00 p.m
  • Description of Creditable Services for DBE's (Word)
Contractor and Consultant CUF and Utilization Forms

Contractor Forms

  • Contractor DBE Utilization Form (Word) (PDF)
  • Commercially Useful Function Form (Word) (PDF)
  • Certification of Final DBE payment (PDF)
  • Consultant Forms
    • Consultants DBE Utilization Form (Word) (PDF)
    • Certification of Final DBE Payment (PDF)
    • Certification of Final Subconsultant Payment (Word) (PDF)
Subrecipient DBE Instructions and Reporting Forms

Instructions

  • MaineDOT Subrecipient DBE Program Instructions and Forms (Word) (PDF)

Forms

  • Subrecipient DBE Utilization Form (Word) (PDF)
  • DBE Quarterly Forms
    • Quarterly Contract Awarded (Word) (PDF)
    • FTA Payments on Ongoing Contracts (Word) (PDF)
    • Contract Completed (Word) (PDF)
DBE Application Information

The following is a list of application forms and Instructions for applying as a Disadvantaged Business Enterprise (DBE). Please forward completed applications to the following address:

Maine Department of Transportation
Attn:  Sherry Y. Tompkins
Civil Rights Office
#16 State House Station
Augusta, ME 04333-0016

Telephone: (207)-624-3066

MaineDOT In-State DBE Documents


MaineDOT Out-Of-State DBE Documents

As of January 1, 2013, the Maine Department of Transportation (MaineDOT) will require any out-of-state firm certified in the federal DBE program in its home state to submit the following for consideration for certification in Maine:

Certification in Maine will be determined by the MaineDOT and the Department reserves the right to ask for further documentation before it renders its decision to certify in the Maine DBE Program.

Annual Review Documents

List of Required Documents

DBE Goals and Methodologies

FHWA/FAA

  • 2019-2021 DBE Goal Methodology (Word) (PDF)
  • Current MaineDOT DBE Goal (Word) (PDF)

FTA

  • 2017-2019 FTA DBE Goal Methodology (Word) (PDF)
  • Current MaineDOT FTA DBE Goal (Word) (PDF)
Maine DBE Program Information

MaineDOT In-State DBE Documents

MaineDOT Out-Of-State DBE Documents

As of January 1, 2013, the Maine Department of Transportation (MaineDOT) will require any out-of-state firm certified in the federal DBE program in its home state to submit the following for consideration for certification in Maine.

Certification in Maine will be determined by the MaineDOT. The Department reserves the right to ask for further documentation before it renders its decision to certify in the Maine DBE Program.

DBE Frequently Asked Questions

Q: What is the DBE Program?

A:  The agency promotes a Disadvantaged Business Enterprise Program, as an affirmative means to fulfill the philosophy that all businesses, regardless of ownership are allowed equal freedom and opportunity to compete for all contracts. All women and minority business owners providing transportation construction or related services are encouraged to apply for certification. DBE Regulations.

Q: How do I get my firm certified?

A:  Complete the application (which is listed above under the DBE Application Information dropdown link), add the attachments, and mail to us.  We'll schedule a visit to your business to determine your eligibility.  If you need help with the application contact Sherry Tompkins at 207-624-3066 or sherry.tompkins@maine.gov

Q: How will this help my firm?

A:  Your firm will be listed in the online Maine DBE Directory that is constantly updated.  In addition, we provide technical and management assistance to certified businesses through our DBE Supportive Service Program, learn more about them here:  EMDC Web site.
 
Q: What is a socially or economically disadvantaged individual?

A:  A socially or economically disadvantaged individual is a citizen or lawfully admitted permanent resident of the United States who is of the following groups, members of which are reputably presumed to be socially and economically disadvantaged:

  • Black Americans, includes person having origins in any part of the Black racial groups of Africa;
  • Hispanic Americans, includes persons of Mexican, Puerto Rican, Cuban, Dominican, Central or South American, or other Spanish or Portuguese culture or origin, regardless of race;
  • Native Americans, includes American Indians, Eskimos, Aleuts, or Native Hawaiians;
  • Asian-Pacific Americans, includes persons whose origins are from Japan, China, Taiwan, Korea, Burma (Myanmar), Vietnam, Laos, Cambodia (Kampuchea), Thailand, Malaysia, Indonesia, the Philippines, Brunei, Samoa, Guam, The U.S. Trust Territories of the Pacific Island (Republic of Palau), the commonwealth of the Northern Marianas Islands, Macao, Fiji,
  •  Tonga, Kiribati, Juvalu, Nauru, Federated States of Micronesia, or Hong Kong;
  • Subcontinent Asian Americans, includes persons whose origins are from India, Pakistan, Bangladesh, Bhutan, the Maldives Islands, Nepal or Sri Lanka;
  • Women;
  • Any additional groups whose members are designated as socially and economically disadvantaged by the SBA, at such time as the SBA designation becomes effective.

Q: My Maine firm is certified in Maine; can I get certified in other states as well?

A: A DBE certification is only valid in the state in which the certification was issued. However to obtain certification in another state you must first be certified in your home state.   States vary in what they require for certification. Once you have obtained certification in your home state, you should contact the DBE Administrator from the state in which you want to obtain certification (the full contact list is available at:

They will inform you of the required documents. 

Q: My firm is not in Maine but has been certified by my home state. How do I become certified in Maine?

For out-of-state firms, Maine requires the following information:

  • Interstate Certification Request Form;
  • Copy of the latest Letter of Certification from the DBE's home state;
  • A notarized “Interstate Affidavit of Disclosure.”

This information should be sent to Maine Department of Transportation, Civil Rights Office, Attn: Sherry Tompkins, State House Station 16, Augusta, ME 04333.

Certification in Maine will be determined by the MaineDOT. The Department reserves the right to ask for further documentation before it renders its decision to certify in the Maine DBE Program

Q: How does MaineDOT establish goals for DBE participation?

A: The 2019-2021 DBE participation goal for Federal Highway and Federal Aviation projects is 2.40%. Click here to review the 2019-2021 Maine DBE goal methodology approved by the FHWA. The 2017-2019 DBE participation goal for Federal Transit projects is .97%, To review the Maine DBE goal methodology approved by FTA click here FFY 2017-2019 FTA DBE Goal Methodology

Q: Once certified, can a firm be assured of getting contracts and subcontracts?

A: No. Certification does not guarantee work to a DBE; however, it does enhance a DBE's exposure to prime contractors, government agencies, and the business community.  To be successful, a firm must diligently seek out contracts and implement a strategic marketing plan.

Q: Where can I find information on upcoming MaineDOT contracting opportunities?

A: Check out MaineDOTs Contract website at: http://www.maine.gov/mdot/contractors/