Training and Resources

Trainings

• HCBS Desk Level Review Informational Webinar for New Providers, New Location Residential Settings (PowerPoint)
  • Zoom Recording
• Monthly Employment Zoom Meetings (Word)
• Dr. Angela Amado Community Connections and Relationship Building Series
  • Friends: Connecting People with Disabilities and Community Members Activity Worksheets (PDF)
  • Supporting Community Relationships, Valued Roles and Belonging Worksheet (Word)
  • Friends: Connecting People with Disabilities and Community Members Manual (PDF)
  • The Importance of Relationships with Community Members: An Introduction to the Overall Approach (PowerPoint)
    • April 28, 2021 10:00am (Zoom Recording) Password:  ue$4#F&5
  • Planning - What to do to Support Community Connections and Relationships (PowerPoint)
    • May 5, 2021 10:00am (Zoom Recording) Password:  56EKq@cq 
  • Planning - What to do to Support Community Connections and Relationships - Family Only (PDF)
    • May 5, 2021 3:00pm (Zoom Recording) Password:  Pp3%7.yV 
  • Follow-Up on Community Connecting Actions - Community of Practice (PowerPoint)
    • June 2, 2021 10:00am (Zoom Recording) Password:  rh1a^&h8
  • Using the Friends Manual (PowerPoint)
    • June 9, 2021 10:00am (Zoom Recording) Password:  !eArT4vA
  • Organizational Support (PowerPoint)
    • June 16, 2021 10:00am (Zoom Recording) Password:  sMrG*7mZ
• Genni Sasnett Webinars- Part 1: Be the Change You Want to See (PowerPoint)
  • March 11, 2021 2:00pm (Zoom Recording) Password:  laz7=zR6
• Genni Sasnett Webinars- Part 2: Provider Agency Transformation (PowerPoint)
  • March 18, 2021 2:00pm (Zoom Recording) Password: 8AJQ8z?%
• Genni Sasnett Webinars- Part 3: Community-Based Support as a Pathway to Employment and Full Community Engagement (PowerPoint)
  • March 24, 2021 2:00pm (Zoom Recording) Password: *Mu2LRtc
• HCBS Choice of Settings Requirement for Case Managers (PowerPoint)
• HCBS Choice of Settings Requirement for Case Managers and Providers (Webinar) Password:  6a#VZE@q
• HCBS Choice of Settings Requirement for Providers (PowerPoint)
• HCBS Choice of Settings FAQ (PDF)
• HCBS Choice of Settings Knowledge Check
• HCBS Requirements Modifications for Case Managers (PowerPoint)
• HCBS Requirements Modifications for Providers (PowerPoint)
• HCBS Requirements Modifications Knowledge Check
• HCBS Settings Rule Introductory Overview (PowerPoint)
  1. Download and open the PowerPoint
  2. From the Slide-Show tab, select "From the Beginning" to start the recorded slideshow
• HCBS: Individual Experience Assessment Process (IEA) (YouTube)
• HCBS: Individual Experience Assessment Process (IEA) (PowerPoint)
• Individual Experience Assessment (IEA) Knowledge Check (for a certificate)

Individuals, Families, and Guardians Resources

• HCBS Requirements Poster (PDF)
• HCBS Requirements Rack Card (PDF)
• HCBS Settings Rule: Basics and Advocacy by Disability Rights Maine (YouTube)
• HCBS Choice of Settings Requirement for Individuals/Families/Guardians (PowerPoint)
• HCBS Choice of Settings Requirement for Individuals/Families/Guardians (Webinar) Password:  fGuT@9?@
• HCBS Requirements Modifications for Individuals/Families/Guardians (PowerPoint)
• Your Right to a Community Life 2-28-2020 (PDF)
• HCBS Settings Rule Introductory Overview (PowerPoint)
  1. Download and open the PowerPoint
  2. From the Slide-Show tab, select "From the Beginning" to start the recorded slideshow

Case Manager Resources

• HCBS Requirements Modification Addendum (Word) and Decision Tree (PPT) for Section 18 
• HCBS Requirements Modification Addendum (Word) and Decision Tree (PPT) for Section 20
• HCBS Requirements Modification Addendum (Word) and Decision Tree (PPT) for Section 21/29
• IEA Frequently Asked Questions - 03-23-2020 (PDF)
• CM Discussion Guide for IEA 2-24-2020 (PDF)
• Your Right to a Community Life 2-28-2020 (PDF)
• IEA Residential All Other Types - TEMPLATE (Excel)
• IEA Residential All Other Types - PRINT/HARDCOPY (Excel)
• IEA Residential Shared Living Related Caregiver - TEMPLATE (Excel)
• IEA Residential Shared Living Related Caregiver - PRINT/HARDCOPY (Excel)

Provider Resources

• HCBS Residential Services Documentation Guidance (Word)
• HCBS Non-Residential Settings Documentation Guidance (Word)
• Developing a Positive Personal Profile (PDF)
• Positive Personal Profile Form (Word)
• Transportation Resource and Planning Guide (Word)
• Mobius Financial Assessment Tool (Word)
• Maine HCBS Provider Manual 2021 (Word)
• Shared Living Provider Clarification (Word)
• DLC/OADS Guidance: Licensed HCBS Residential Homes (PDF)

HCBS Sample Policies and Guidance Tools

• Guidance Tool - Evidence of Remediation for Q31 for Shared Living Settings (PDF)
• Guidance Tool - Evidence of Compliance for Residential Settings (Excel) Print Version (PDF)
• Guidance Tool - Evidence of Remediation for Non-Residential Settings (Excel) Print Version (PDF)
• Sample Rental Agreement (PDF)
• Sample Rental Agreement (Word)
• Rental Agreement Checklist (Word)
• Minimum Remediation Checklist- Residential Settings- Shared Living Related Caregivers (PDF)
• Minimum Remediation Checklist- Residential Settings- Other than Related Caregivers (PDF)
• Residential- Policy on Managing and Storing Personal Financial Resources (Word)
• Residential- Policy on Employment First and Integrated Employment (Word)
• Residential- Policy on Independence, Privacy and Security in Living Space (Word)
• Residential- Policy on Transportation (Word)
• Residential- Policy on Own Bedroom and Personal Communication Devices (Word)
• Residential- Policy on Choice of Staff (Word)
• Residential- Policy on Food and Drink, Meal Planning and Supports (Word)
• Residential- Policy on Person-Centered Planning, Choices, and Community Life (Word)
• Residential- Policy on Respect, Dignity and Confidentiality (Word)
• Residential- Policy on Visitors (Word)
• Non-Residential- Policy on Use of Behavioral Support Modification and Management and HCBS Modifications (Word)
• Non-Residential- Policy on Managing and Storing Personal Financial Resources (Word)
• Non-Residential- Policy on Employment First and Integrated Employment (Word)
• Non-Residential- Policy on Independence and Personal, Secure Storage (Word)
• Non-Residential- Policy on Transportation (Word)

HCBS Provider Meeting Schedule

Home and Community Based Service (HCBS) Providers
MaineCare Waiver Sections 18, 20, 21, 29

The Office of Aging and Disability Services (OADS) welcomes providers of HCBS services to quarterly meetings for updates, training, input and more. Please mark your calendars for the 3rd Wednesday of the month every quarter, from 11 a.m. to 12 p.m., for upcoming meetings to be held:

• December 17, 2025
• March 18, 2026
• June 17, 2026
• September 16, 2026
• December 16, 2026
• March 17, 2027
• June 16, 2027

Zoom link for all meetings:
https://mainestate.zoom.us/j/88642707332?pwd=33Eogeh4U3mkTbSSdt3oACTsZNuX0xNB.ALONNd-BjM-vvPpD

Meeting ID: 886 4270 7332
Passcode: 61189137

Dial by your location +1 646 876 9923 US (New York)

Find your local number: https://mainestate.zoom.us/u/klgRvhM1T

Previous HCBS Provider Meetings - Slides and Recordings

• January 2025 Home and Community Based Provider Town Hall (Zoom Recording)
• January 2025 Home and Community Based Provider Town Hall (PDF)
• October 2024 Home and Community Based Provider Meeting (Zoom Recording)
• October 2024 Home and Community Based Provider Meeting (PowerPoint)
• April 2024 Home and Community Based Provider Meeting (Zoom Recording)
• April 2024 Home and Community Based Provider Meeting (PowerPoint)
• January 2024 Home and Community Based Provider Meeting (Zoom Recording)
• January 2024 Home and Community Based Provider Meeting (PowerPoint)
• October 2023 Home and Community Based Provider Meeting (PowerPoint)
• July 2023 Home and Community Based Provider Meeting (PowerPoint)
• March 2023 Home and Community Based Provider Meeting (PowerPoint)
• February 2023 Home and Community Based Provider Meeting (PowerPoint)
• February 2023 Home and Community Based Provider Meeting (Zoom Recording)
• January 2023 Home and Community Based Provider Meeting (PowerPoint)
• January 2023 Home and Community Based Provider Meeting (Zoom Recording)

 

To contact us with questions or comments, please email HCBS.DHHS@maine.gov

To subscribe to the OADS Gov Delivery listserv, please submit your email address in the “Receive News & Updates” section on the home page.