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Records Management

  1. How long must a school administrative unit retain all local school records?
  2. Local school records must be retained in accordance with the record retention requirements of the Secretary of State, Maine State Archives, Chapter 10: Rules for Disposition of Local Government Records, Schedule L: School Records. Any questions regarding Chapter 10 should be directed to Maine State Archives.

  3. How long must a school administrative unit retain all Federal grant records?
  4. State Audit Statute and Fiscal Guidance require that all Federal fiscal grant records be retained for 7 years from the last expenditure report or non-Federal audit. For reference, SAUs may still refer to Chapter 10 with the knowledge State Audit Statues declare that 7 years is the retention requirement.

Please direct any questions to:



Department of Education
23 State House Station, Augusta, Maine 04333
Phone: (207) 624-6790
Fax: (207) 624-6791