General Supervision and Monitoring

The Maine State Department of Education (MDOE) has developed monitoring and data collection processes to meet the general supervision requirements outlined in the Individuals with Disabilities Act (IDEA) of 2004.  These processes are compliant with the IDEA State Performance Plan Indicators and focus on growth in Federally mandated performance areas.  Through a combination of Professional Development, data collection and monitoring we aide school districts in compliance with the regulations and improving the outcomes for students with disabilities.
Monitoring
  • Documents submitted to the MDOE for evaluation.  MDOE will determine if a site visit is necessary

  • Self Assessment: Districts complete EMT based on child count, submit to MDOE for verification. 

  • Site Visit: After verification of submitted information, MDOE will notify districts if they require a site visit and the date of the visit.

  • Next Steps: 1. Post Visit Letter (if applicable) 2. Summary of Findings 3. Corrective Action Plan

  • Federal Regulations dictate a one-year timeline for completion of a Corrective Action Plan.

Federal Requirements
  • B-4 Suspension/Expulsion
  • B-5: LRE Placement
  • B-8: Parent Survey
  • B-11: Child Find
  • B-13: Secondary Transition
Resources

Regional Programs

  Related Services Grid

  Sample Letter of Instruction          

  • Risk Assessment Tool (in development)
Timelines
Monitoring Printable Timeline
ITEM DATE

Letter of Notification and Instruction

Sent by July 15, 2019

Policies and Procedures:

  • Accuracy Document
  • IEP Fund Authorization Letters

 

Due by October 31, 2019

Forms:

  • 1 Speech/Language Eligibility Forms w/ WNs
  • 3 Learning Disability Evaluation Forms w/WNs
  • 3 Adverse Effect Forms w/WNs
  • 1 Letter of Assurance (Summary of Performance)

 

 

Due by October 31, 2019

Child Find (B11):

  • 10 Initial Referrals including: Parental Consent to Evaluate, WN or AWN documenting Procedural Safeguards, 1st page of each completed evaluation, 18-97 & 19-20 school calendars

 

 

Due by October 31, 2019

Transition Plans (B13):

  • 2 screener submissions (AWN, WN, and IEP)

 

 

Due by October 31, 2019

Final Transition Plans (B13):

  • # based on Child Count (AWN, WN, and IEP)

Due dates will be unique to each SAU based on results of the screener

Self-Assessment:

  • Completed EMT-Excel with # based on Child Count of identified students

 

Due by October 31, 2019

Pre-Findings (if any):

  • Non-systemic compliance findings

Due by 30 days from On-Site Visit

Summary of Performance:

  • Summary of all % of compliance for desk audit and on-site visit

Sent upon completion of Desk Audit, Pre-Findings (if any), and Final B-13 submissions

Corrective Action Plan

Sent by 21 days from Summary of Findings

Corrective Action Plan

Due one year from Summary of Findings

Contact
Office of Special Services
Email: monitoring.doe@maine.gov
Mail: Attn: Julie Pelletier
23 SHS
Augusta, ME 04333-0023 (207) 624-6713