SAU General Supervision and Monitoring

Monitoring Process

Desk Audit Submission: Documents are submitted to the Maine DOE for evaluation. The department will determine if a site visit is necessary.
Self Assessment: Districts complete Electronic Monitoring Tool (EMT) based on child count and submit to the department for verification.
Site Visit: After verification of submitted information, the department will notify SAU if a site visit is required and a provide the date the monitoring team will visit.
Next Steps: 1. Post Visit Letter (if applicable) 2. Pre-findings (if applicable) 3. Summary of Findings 4. Corrective Action Plan
Federal Regulations dictate a one-year timeline for completion of a Corrective Action Plan.

Federal Requirements

Monitoring Timeline

Letter of Notification and Instruction	Sent by July 15
Policies and Procedures: Accuracy Document IEP Fund Authorization Letters	Due date based on Child Count
Forms: 1 Speech/Language Eligibility Forms w/ WNs 3 Learning Disability Evaluation Forms w/WNs 3 Adverse Effect Forms w/WNs 1 Letter of Assurance (Summary of Performance)	Due date based on Child Count
Child Find (B11): 10 Initial Referrals including: Parental Consent to Evaluate, WN or AWN documenting Procedural Safeguards, 1st page of each completed evaluation, 2020-2021 school calendars	Due date based on Child Count
Transition Plans (B13): 2 screener submissions (AWN, WN, and IEP)	Due date based on Child Count
Final Transition Plans (B13): # based on Child Count (AWN, WN, and IEP)	Due dates will be unique to each SAU based on results of the screener
Self-Assessment: Completed EMT-Excel with # based on Child Count of identified students	Due date based on Child Count
Pre-Findings (if any): Non-systemic compliance findings	Due by 30 days from director follow up
Summary of Performance: Summary of all % of compliance for desk audit and on-site visit	Sent upon completion of Desk Audit, Pre-Findings (if any), and Final B-13 submissions
Corrective Action Plan	Sent by 21 days from Summary of Findings
Corrective Action Plan	Due one year from Summary of Findings

Resources