Information regarding the DOE Reimbursement of Mileage and Lodging

Maine DOE is pleased to offer reimbursement for travel and lodging again this year.  The requirements/restrictions are that you must submit all expenses to YOUR DISTRICT AND HAVE THEM REIMBURSE YOU.  Then they can in turn bill us, and we send the reimbursement directly to them.  The travel is limited to the state rate of 46 cents, and lodging is only for those traveling at least 50 miles one way to attend the Summit.   

Download 2023 Summit Invoice [PDF]


Hotel Phone Number Rate
Hampton Inn  207-622-4077  $179
Fairfield Inn 207-623-2200 $179
Comfort 207-623-1000  $139

The following information MUST ACCOMPANY THE INVOICE to ensure prompt payment from the state. Each person was emailed a personal agenda of classes and that needs to accompany your detailed trial balance showing the reimbursement of said educator. THE INVOICE WILL BE RETURNED IF THE AGENDA IS NOT ATTACHED AND IF THERE IS ANYTHING OTHER THAN A DETAILED TRIAL BALANCE.

The last date to submit for this reimbursement is October 31, 2023. This should allow ample time for the expenses to be approved by the Committee and payment made to the attendee. Please encourage your attendees to submit their expenses as early as possible.

Remember, your invoice is for ALL ATTENDEES to minimize processing. If you have any questions or need further information please contact me.