COVID19 Prevention Checklist Industry Guidance
Last updated: Mar 5, 2021
The State of Maine has adopted a staged approach, supported by science, public health expertise, and industry collaboration, to allow Maine businesses to safely open when the time is right. The plan is available at www.maine.gov/covid19/restartingmaine.
This is one of many industry guidance documents the State is preparing for businesses so they can be prepared to meet health guidelines and reopen safely. Please make sure you pair this document with the general guidance document that applies to all industries, which is available on maine.gov/decd.
Please note: This document may be updated as additional information and resources become available.
General Guidance (Updated 6/10/20)
- Require all staff, vendors, and clients to maintain 6 feet of physical distance from individuals who are not part of their household group whenever possible.
- Require all staff, vendors, and clients to wear a face covering, per CDC recommendations and pertinent Executive Orders from the Office of the Governor.
- Information about proper use of face coverings is available from the CDC (see: Use of Cloth Face Coverings to Help Slow the Spread of COVID-19).
- The number of individuals that can gather in a shared space must not exceed the limit established by the Governor’s Executive Order.
- Maintaining physical distancing of 6 feet and wearing face coverings are the primary tools to avoid transmission of respiratory droplets between individuals. If a space cannot accommodate the gathering limit without complying with the six-foot distancing requirement, attendance must be limited to allow for such compliance.
- All indoor gathering limits as further established by the Governor's Executive Order are subject to the following limits: (Updated 3/5/21)
- Effective March 26, 2021 through May 23, 2021: 50% of permitted occupancy or 50 persons, whichever is greater.
- Effective May 24, 2021 and thereafter: 75% of permitted occupancy or 50 persons, whichever is greater.
Employees (Updated 6/10/20)
- Employees should consider whether they can work safely if they have any of these conditions and supervisors should discuss potential risks for individuals with the following:
- People 65 or older
- People who live in a nursing home or long-term care facility
- People of all ages with underlying medical conditions, particularly if not well controlled, including:
- People with chronic lung disease or moderate to severe asthma
- People who have serious heart conditions
- People who are immunocompromised: Many conditions can cause a person to be immunocompromised, including cancer treatment, smoking, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of corticosteroids and other immune-weakening medications
- People with severe obesity (body mass index [BMI] of 40 or higher)
- People with diabetes
- People with chronic kidney disease undergoing dialysis
- People with liver disease
- Workers should stay at home if they are sick. Supervisors should ask all workers to self-screen for COVID-19 symptoms using either of the following approaches:
- Use an electronic or app-based self-screening form, such as the Coronavirus Self-Checker available on the federal CDC’s homepage.
- Self-screen using the following questions:
- Do you feel ill or are you caring for someone who is ill?
- In the past two weeks, have you been exposed to anyone who tested positive for COVID-19?
- Adjust training practices to limit the number of people involved and allow for 6-foot spacing; use virtual/video/audio training when possible.
- Provide employees training on:
- hand hygiene
- physical distancing guidelines and expectations
- monitoring personal health
- proper wear, removal, and disposal of personal protective equipment
- laundering of face coverings and uniforms: Cleaning and Disinfecting Your Facility, How to Disinfect: Laundry (CDC)
- cleaning protocols, including how to safely and effectively use cleaning supplies: Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools and Homes (CDC)
- Consider employee training in safe de-escalation techniques.
Building Considerations (Updated 6/10/20)
- Take steps to improve ventilation in the building.
- Increase the percentage of outdoor air (e.g., using economizer modes of HVAC operations) potentially as high as 100% (first verify compatibility with HVAC system capabilities for both temperature and humidity control as well as compatibility with outdoor/indoor air quality considerations).
- Increase total airflow supply to occupied spaces, if possible.
- Disable demand-control ventilation (DCV) controls that reduce air supply based on temperature or occupancy.
- Consider using natural ventilation (i.e., opening windows if possible and safe to do so) to increase outdoor air dilution of indoor air when environmental conditions and building requirements allow.
- Take steps to ensure that all water systems and features (for example, drinking fountains) are safe to use after a prolonged facility shutdown to minimize the risk of Legionnaires’ disease and other diseases associated with water.
- Consider restricting the use of water fountains to refill only with instruction for individuals to wash or sanitize hands after use.
- Schedule appointments with adequate time in between to reduce the number of clients in the establishment at a single time and to allow time to properly clean and disinfect between clients.
- Employers should be held accountable for allowing their employees to have enough time to allow for proper disinfection without repercussions.
- Post a sign that states services will not be offered to or given by anyone who is exhibiting signs of COVID-19 virus.
- Ask each client the following questions ahead of time, when they set up the appointment and again when they are entering the shop:
- Have you had a cough or sore throat?
- Have you had a fever or do you feel feverish?
- Do you have shortness of breath?
- Do you have a loss of taste or smell?
- Have you been around anyone exhibiting these symptoms within the past 14 days?
- Are you living with anyone who is sick or quarantined?
- Limit the number of people in the establishment.
- See clients by appointment only.
- Schedule by telephone or online only.
- Maintain physical distancing in waiting areas or consider closing them entirely.
- Ask clients to wait outside in their vehicle or if not possible, at the entrance of the business with at least 6 feet between clients until their scheduled appointment.
- Maintain physical distancing at all times.
- Spacing between persons within the establishment should be at least six feet, except when staff are servicing clients.
- Consider additional spacing between workstations, divider shields, and/or develop alternate work schedules to accomplish this.
Personal Protective Gear, Supplies, and Clothing (Updated 6/10/20)
- Provide workers with up-to-date COVID information and training on safe donning, doffing, and disposal of personal protective equipment such as gloves and masks.
- Wear masks – not face coverings
- Establishment employees must wear surgical masks at all times (as long as there is not a facemask shortage situation for healthcare workers).
- Require clients to wear face coverings at all times. Consider providing masks to clients. Clients receiving services during which a face covering may not be worn should wear a face covering before and after they receive the service, as well as during as much of the service as possible.
- Face Shields
- Employees should wear face shields in addition to facemasks when servicing clients, if available. If face shields are not available, other eye covering is advised. Recommended eye coverings include, in order of preference, goggles or eyeglasses.
- Particularly for spray tanning services, face shields are an important additional layer of protection to prevent the user from introducing respiratory droplets into the airflow.
- Personal Protective Equipment
- Clean and disinfect reusable items or discard in a closed container.
Cleaning and Disinfection
- Wash hands with soapy, warm water, for a minimum of 20 seconds between every client service.
- Ensure that soap and paper towels are available at all sinks.
- Each establishment shall be thoroughly cleaned and disinfected prior to reopening and then daily.
- Disinfect all surfaces, tools, implements, equipment, and linens, even if cleaning occurred prior to the closing of the establishment.
- Clean all surfaces and tools with hot soapy water or cleaning wipes (if using wipes, be sure to cover surface thoroughly) before disinfecting.
- Contact time refers to how long the disinfectant is visibly wet on the surface allowing it to destroy the pathogens.
- Typical contact time for immersion/sprays is 10 minutes, for disinfectant wipes is 2-4 minutes.
- Observe contact time on label to allow disinfectant to work properly.
- Disinfection is for hard non-porous surfaces, glass, metal, and plastic.
- Porous/soft surfaces cannot be disinfected and must only be used once and then discarded.
- Launder all linens in hot soapy water and dry completely at the warmest temperature allowed and store in a closed cabinet. Store all used/dirty linens in an airtight container.
- Refer to the following resources for additional guidance on general cleaning, disinfecting, and sanitizing:
- Suspend “self-service” food stations, such as coffee in waiting areas. (Updated 6/10/20)
- Remove all unnecessary items such as magazines, newspapers, service menus, any other unnecessary paper products, and decor. Wipe down all seats and tables; since cloth chairs are difficult to properly clean and disinfect, consider plastic covering.
- Wipe reception desk with disinfectant. Consider discontinuing use of paper appointment books or cards, and replace with electronic options.
- Employees should frequently wash their hands after the using the phones, tablets, computer, cash register and/or credit card machine. Wipe these surfaces between each use. Plastic shields on keyboards and other high-touch devices can help with ease of cleaning.
- Avoiding the exchange of cash can help prevent spread of virus, but if this is unavoidable, be sure to wash and sanitize hands well after each transaction. The use of credit/debit transactions is preferred, using touch/swipe/no signature technology. Keep six feet away during transactions and remain masked.
- Clean and disinfect all retail areas, daily, including products. Place a sign prohibiting clients from self-serving in the retail area and to ask for assistance. Remove and discard all “Test” products.
- Clean and wipe all door handles and other surfaces that are regularly touched by clients and staff with disinfectant wipes.
- Provide hand sanitizer and tissues for employees and clients and trash bins for disposal.
- Consider floor stickers and signage that provide guidance for maintaining 6-foot physical distance.
- Place visible and appropriate signage to communicate to the client that thorough sanitation procedures are in place.
- Consider providing physical barriers to protect customers and staff such as partitions or plexiglass barriers.
- Clean and disinfect ALL restroom surfaces including floors, sinks, and toilet bowls.
- Place trashcan by door. Remove anything that does not have to be in the restrooms.
- Post handwashing signs in the restrooms for both employees and clients.
- Limit face-to-face contact with clients as much as possible.
- In tanning areas, clean and disinfect tanning beds and booths, spray booths, seating, door handles, and any other high-touch surfaces after each use.
- If establishment provides tanning supplies (i.e., eye protection, hair caps, sandals/foot protectors, lip balm), use of disposable, single-use items is encouraged. If a reusable item can be disinfected, then disinfect appropriately (see Cleaning and Disinfection). Clients may use their own supplies, but all supplies must be appropriate for the service (e.g., eye goggles brought from home must be appropriate for indoor tanning).
- Disinfect all reusable tools, implements, and items and store in an airtight closed container.
- Clean and disinfect all appliances and any other items used in connections with servicing clients.
- Clean and disinfect all linen hampers and trash containers daily and only use closeable containers with disposable linings.
- Provide hand sanitizer at all work locations for employees and clients.
- Spray booths made of porous materials should not be used. Booths should be cleaned and disinfected between use.
COVID-19 Prevention Form
In order to open, businesses must commit to complying with requirements of these checklists by filling out this short online form. Please note that religious organizations and licensed health care providers are not required to use this form.