Requests for Proposals (RFPs)

Request for Proposals identified in the table below have been issued by the State of Maine under 5 M.R.S.A. § 1825 A-E and Ch. 110 & 120 in 18-554 of the Code of Maine Rules (CMR).

To view documents for procurements over $5,000 where the intent is to waive the competitive process, please see here.

Archive
The table below lists all active RFPs. For archived RFPs, please see here.

Appeals
To access appeal guidelines, rules, current appeal details, and past appeal hearing decisions, please see here.

Freedom of Access Act (FOAA)
Following announcement of an award decision, all submissions in response to a Request for Proposals will be considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA) (1 M.R.S. §§ 401 et seq.).

For FOAA requests related to Request for Proposals, please submit requests to FOAArequest.DAFS@Maine.gov.

The table below lists all current RFPs and may be sorted by clicking on the arrows next to the column headers. A copy of the RFP and any related documents (Q&A Summary, Amendments, Selection Packages) may be obtained by clicking on the links associated with the RFP.

 

Title RFP # Issuing Dept. Date Posted Q/A Summary and Amendment Proposal Due Date RFP Status Awarded Vendor(s) Next Anticipated RFP Release
Actuarial Services - IBNP 202402054 DAFS Open Early 2029
Fiscal Agent for Atypical Services 202402038 DHHS Open Early 2029
Lawn Care Services – York Judicial Center 202403065 SMJB Open Early 2029
Consulting Services – Water Ratepayer Assistance Project 202403066 OPA Open Early 2028
Fiscal Intermediary for Infectious Disease Prevention Services 202402037 DHHS Open Early 2029
Transcription Services 202402053 SMJB Amendment #1 Open Early 2029
Investment Attraction Feedback and Strategy 202402052 DECD Open N/A
Coach Services- Bureau of Rehabilitation College Bus Tour 202402034 DOL Open Early 2027
Improve Delivery of Digital Services to Constituents 202401005 DAFS Open Early 2034
Family Support Respite Care Services 202401009 DHHS Amendment #1 Open Early 2029
Driver Education and Evaluation Programs (DEEP) Support Services 202402036 DHHS Open Early 2029
Public Health Informatics Support Services 202401008 DHHS Open Early 2029
Highway Data Collection Vehicle System 202401014 DOT Open Early 2033
Hazardous Waste Operations and Emergency Response (HAZWOPER) 8-hour Refresher Training and 40 Hour Initial Training 202402031 DEP Open Late 2028
Consulting Services to Analyze the Impact of Distributed Generation Resources on Ratepayers 202402055 MPUC Q&A Summary Open N/A
Seafloor Mapping Survey Vessel 202402026 DMR Open N/A
Electric Transmission Line Consultant for the Office of the Maine Public Advocate 202402040 OPA Q&A Summary Open N/A
Edmunds Consolidated School Outdoor Learning Environment Construction and Trail Work 202402050 DOE Open N/A
Repower of a Webber Cove-29 202402043 DMR Amendment #1 Open N/A
Spring Fire Season Radio Advertising 202402035 DACF RFP202402035 Amd 1 QA Summary .doc Open N/A
Boundary Line Maintenance for Eastern Region Public Lands 202402029 DACF Q&A Summary Open Early 2027
Statewide Office Supply Program 202312242 DAFS Open Late 2026
Energy Burden Study 202402045 OPA Amendment #1 and Q&A Summary Open N/A
Integrated Treatment and Recovery Services for Families (ITRSF) 202402041 DHHS Q&A Summary Open Early 2029
Building Management Services 202402028 SMJB Amendment #1 , Question & Answer Summary Closed - Evaluation of Proposals Late 2028
Consulting Services to Evaluate Utility Management and Operations 202402042 MPUC Q&A Summary Open N/A
Large Boiler and Cleaning Service 202401012 DOC Closed - Evaluation of Proposals Early 2028
Update of the Stormwater BMP Manual 202401011 DEP Open N/A
Statewide Community Led Needs Assessments 202402021 DHHS Q&A Summary Open N/A
Lawn Care Services for Regional Training Institute (RTI), Bangor, ME & Armed Forces Reserve Center (AFRC), Bangor, ME 202401018 DVEM Closed No Award Late 2028
Non-Wires Alternatives Coordinator 202401010 OPA Q&A Summary Awarded DNV Energy Insights USA Inc. Early 2029
Social Marketing Research and Plan for Prevention of Aquatic Invasive Species 202312246 DEP Amendment #1 & Q&A Summary Closed - Evaluation of Proposals N/A
MaineCare Disability Determination Services 202312253 DHHS Amendment #1 and Q&A Summary Closed - Evaluation of Proposals Early 2029
Maine High School Equivalency Assessment 202312247 DOE Q&A Summary Closed - Evaluation of Proposals Early 2029
FY 25-27 Competitive Grant Application for Adult Education and Family Literacy Act (AEFLA) (WIOA, sec 231) 202312252 DOE Amendment #1 , Q&A Summary & Amendment #2 Closed - Evaluation of Proposals N/A
Electric Rate Case Consultant for the Maine Public Advocate 202401007 OPA Awarded Exeter Associates, Inc.
Consult Tracking System 202401003 DHHS Q&A Summary Closed - Evaluation of Proposals Early 2034
FY25-27 Competitive Grant Application for Integrated English Literacy and Civics Education- Integrated Education and Training Programs and Services (IELCE/IET) (WIOA, sec. 243) 202401001 DOE Amendment #1 & Q&A Summary Closed - Evaluation of Proposals N/A
Conference Coordination and Logistical Support 202312255 DHHS Amendment #1 & Q&A Summary Awarded Green Tree Event Consultants, LLC N/A
Improving Substance Use Disorder Treatment and Recovery for Adult Corrections: Research and Evaluation 202311225 DOC Q&A Summary Awarded Market Decisions LLC N/A
Nutrition Incentive Matching Fund 202312250 DACF Amendment #1 and Q&A Summary Awarded Maine Federation of Farmers’ Markets N/A
Recruitment Services 202311229 DHHS Amendment #1 & Q&A Summary Closed - Evaluation of Proposals Early 2031
21st Century Community Learning Centers 202312249 DOE Amendment #1 , Q&A Summary , Amendment #2 Open N/A
Evaluating the Establishment of a Distribution System Operator in Maine 202312248 GOV Amendment #1 , Q&A Summary Awarded Strategen Consulting, Inc. N/A
Maine Wholesale Spirits Business 202309200 DAFS Amendment #1 , Q&A Summary Awarded Pine State Trading Co. Late 2036
Aluminum Law Enforcement Dive Boat 202311231 DMR Closed - Evaluation of Proposals N/A
Kennebec County Substance Use Disorder (SUD) Treatment Center 202312238 DHHS Amendments #1, #2 and Q&A Summary #1 , Amendment #3 and Q&A Summary #2 Closed - Evaluation of Proposals Late 2028
HIV Case Management 202311236 DHHS Q&A Summary Awarded Frannie Peabody Center Late 2028
Wetland Delineation and Vernal Pool Survey 202311230 DVEM Q&A Summary , Q&A Summary (revised) Awarded Stantec Consulting Services, Inc. N/A
Data and Survey Services for State TANF and ASPIRE-TANF Program 202311235 DHHS Q&A Summary Closed - Evaluation of Proposals Late 2028
Emissions Projections and Benefits Analysis for the Maine Climate Council 202311233 GOV Amendment #1 and Q&A Summary Awarded Evolved Energy Research N/A
Clinical Consultation and Support Services 202309205 DHHS Amendment #1 and Q&A Summary Awarded Spurwink Services Incorporated Late 2028
Pavement and Bridge Asset Management Software as a Service 202309195 DOT Q&A Summary Awarded Deighton Associates Ltd Early 2033
Connecting Maine's Workforce System - MyWorkSourceMaine.org and Training Aggregator Portal 202307153 DOL Q&A Summary #1 , Amendment #1 and Q&A Summary #2 Awarded Portland Webworks, Inc. Late 2027
Recovery Support Centers Services 202306142 DHHS Amendment #1 and Q&A Summary , Amendment #2 Closed- Evaluation of Proposals Late 2028
Coordination Services: Recovery Coach and Training Services 202307151 DHHS Q&A Summary Awarded Healthy Acadia Late 2028
Employee Development Training 202308178 DOT Q&A Summary Closed- Evaluation of Proposals Late 2033
Services Management System 202302016 DOL Amendment #1 & Q&A Summary , Amendment #2 Awarded Granicus, LLC Early 2029
Underwriting Services 202208146 OST Closed - Evaluation of Proposals Early 2027

The following is a list of MISC released postings, including Participating RFPs.

Title

Link

Issuing Department

Date Posted

Proposal Due Date

RFP# 41900- DCH0000136- Medicaid Enterprise Systems Pharmacy Benefit Services (MES PBS) NASPO Solicitation Information  NASPO- State of Georgia 2/21/2024 March 28, 2024, no later than 3:00 PM (ET)
RFP AS24-73 Walk- In Building Supplies- NASPO ValuePoint NASPO Solicitation Information NASPO- State of Utah 2/14/2024 March 12 2024, no later than 2:00 PM (MDT)
RFP 24823 - Police Radar/Lidar Speed NASPO Solicitation Information NASPO- State of Washington 1/29/2024 March 22, 2024 no later than 11:00 AM (PT)
RFP 33804 - Dental Products, Equipment and Services State of Minnesota MMCAP 1/25/2024 February 23, 2024 no later than 2:00 PM (CT)
RFP 33709 - Pharmaceutical Waste State of Minnesota MMCAP 12/4/2023 January 10, 2024 no later than 2:00 PM (CT)

RFP 011824 - Self-Contained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment

Sourcewell Procurement Portal State of Minnesota - Sourcewell 12/4/2023 January 18, 2024, at 4:30 p.m. Central Time
RFP EV00000354 - AED Units and Accessories NASPO Solicitation Information  NASPO - State of Oklahoma  11/27/2023 January 4. 2024 no later than 3:00 PM (CST) 
RFP 33637- Innovative Solutions for Healthcare State of Minnesota  MMCAP 11/17/2023 January 3, 2024 no later than 2:00 PM (CT)
RFP 24001- Procurement Assistance and Support Services (PASS) NASPO Solicitation Information  NASPO - State of Hawaii 11/7/2023 December 20, 2023 no later than 2:30 PM (HST)
RFP 20231020 - Maine State Prison Ground-Mounted Solar Project

RFP Document

Appendices

Responses to Bidder Questions

Solar Ordinance - Town of Warren

Bureau of General Services 10/20/2023 December 1, 2023 no later than 11:59 p.m. local time
RFP 101223 - Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories Sourcewell Procurement Portal State of Minnesota - Sourcewell 9/16/2023 October 12, 2023 by 4:30 p.m. CST
RFP0223005113 - Tires, Tubes, and Services State of Iowa RFP State of Maine, Department of Administrative and Financial Services 7/31/2023 September 13, 2023 by 3:00 PM CDT
RFQ 202306121 - State Facility Electricity Supply 

Updated 6/27/2023: Q&A Summary

RFQ Document

Supplier Bid Form 

State of Maine - General Terms and Conditions

State of Maine, Department of Administrative and Financial Services 6/20/2023 June 29, 2023 by 11:00 am, Eastern Time
RFP 33011 - Medication Repackaging Services State of Minnesota MMCAP 5/19/2023 June 30, 2023 by 2 p.m. Central Time
Snowplow Cutting Edges NASPO Solicitation Information NASPO - State of Vermont 5/3/2023 June 12, 2023 at 4:30 PM, ET
2023-0200-5173 - Automatic External Defibrillator (AED) Units and Accessories NASPO Solicitation Information  NASPO - State of Alaska 5/25/2023 July 3, 2023, at 10:00 a.m. AKDST
Solicitation # 2023-1 - Agent/Broker Services for Cyber Insurance

Solicitation Document

Answered Questions

DAFS - Risk Management Division 1/6/2023 January 23, 2023, no later than 5:00 p.m., local time
RFP 011723 - Heavy Construction Equipment with Related Attachments and Technology Sourcewell Procurement Portal State of Minnesota - Sourcewell 11/23/2022 January 17, 2023 by 4:30 p.m. (CST)
RFP 011223 - Unmanned and Remotely Operated Vehicle Systems with Related Technology and Services Sourcewell Procurement Portal State of Minnesota - Sourcewell 11/23/2022 January 12, 2023 by 4:30 p.m. (CST)
RFP 202102021 - eProcurement Solutions and Services State of Maine NASPO - State of Maine 03/30/2021  August 4, 2021 by
11:59 PM (ET)