Maine.gov logo
Bureau of Human Resources: State of Maine

Beginning September 8, 2025, current State employees should apply for new open positions through PRISM using the "Find Jobs" report within the system. More information on how to apply for jobs in PRISM can be found on the PRISM Learning page under "Job Aids." Please note: Employees must use a State device to access the internal PRISM Learning SharePoint page.

Home → State HR Professionals → New Hire Onboarding Forms and Policy

New Hire Onboarding Forms and Policy

PDF format requires the free Adobe Reader. Microsoft Word format requires either Microsoft Word or the free Microsoft Word Reader.

Below are the documents and forms a new hire will need to complete upon hiring. If you need assistance or have a question about a form, please contact BHR at (207) 624-7761.

New Hire Forms, Documents, and Policies

1. New Hire Form (PDF) New Hire Form (Word)

2. PER 53 General Employee Information Form

3. Federal I-9 

4. Emergency Contact Form

5a. Vendor ME W9 Instructions

5b. Vendor ME W9

6. Federal W4

7. ME W-4

8. SSA Statement

9a. Mandatory Direct Deposit Notification

9b. Sign off Notification of Mandatory DD

9c. Direct Deposit Form

10a. Cycle A Pay Dates Calendar - applies to Department of Corrections, Department of Health & Human Services, and Department of Transportation employees and District Attorneys

10b. Cycle B Pay Dates Calendar - applies to Executive Branch workforce, excluding employees in Cycle A

11. Holiday Schedule HR Memo

12. Benefits Guide 2024-2025

13.  Benefits Summary

14. Required Legal Notice Health Credit

15a. Benefits Application Instructions

15b. Group Benefit Plans Enrollment Change form

16. State of Maine Vision Summary 

17. State of Maine Dental Summary

18. Rx Co-pay Prescription

19. Life Events List

20. Maine Walk-in Centers (February 2024)

21. MaineSaves-Plan-Highlighter (January 2025)

22. Wellness Resources

23. Gym Membership Reimbursement Form 

24. Flexible Spending-Cafeteria Plan Enrollment Form

25. Living Resources (EAP)

26.MainePERS (Public Employees Retirement System)

27. Confidentiality Policy Statement

28a. Policy and Work rules Concerning Use of State IT Equipment and Resources

28b. IT Equipment Acknowledgement Signature

29a. Access Card Policy

29b. Access Card Acknowledgement

30. Drug Free Workplace Policy

31. State Domestic Violence Policy

32. Suicide Prevention Policy

33. Video Display Terminal (VDT) information

34. VDT forms

35. Workstation Checklist