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Bureau of Human Resources: State of Maine

Beginning September 8, 2025, current State employees should apply for new open positions through PRISM using the "Find Jobs" report within the system. More information on how to apply for jobs in PRISM can be found on the PRISM Learning page under "Job Aids." Please note: Employees must use a State device to access the internal PRISM Learning SharePoint page.

Home → State HR Professionals → New Hire Onboarding Forms and Policy

New Hire Onboarding Forms and Policy

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Below are the documents and forms a new hire will need to complete upon hiring. If you need assistance or have a question about a form, please contact BHR at (207) 624-7761.

New Hire Forms, Documents, and Policies

1. New Hire Form (PDF) New Hire Form (Word)
2. PER 53 General Employee Information Form
3. Federal I-9 
4. Emergency Contact Form
5a. Vendor ME W9 Instructions
5b. Vendor ME W9
6. Federal W4
7. ME W-4
8. SSA Statement
9a. Mandatory Direct Deposit Notification
9b. Sign off Notification of Mandatory DD
9c. Direct Deposit Form
10a. Cycle A Pay Dates Calendar - applies to Department of Corrections, Department of Health & Human Services, and Department of Transportation employees and District Attorneys
10b. Cycle B Pay Dates Calendar - applies to Executive Branch workforce, excluding employees in Cycle A
11. Holiday Schedule HR Memo
12. Benefits Guide 2024-2025
13.  Benefits Summary
14. Required Legal Notice Health Credit
15a. Benefits Application Instructions
15b. Group Benefit Plans Enrollment Change form
16. State of Maine Vision Summary 
17. State of Maine Dental Summary
18. Rx Co-pay Prescription
19. Life Events List
20. Maine Walk-in Centers (February 2024)
21. MaineSaves-Plan-Highlighter (January 2025)
22. Wellness Resources
23. Gym Membership Reimbursement Form 
24. Flexible Spending-Cafeteria Plan Enrollment Form
25. Living Resources (EAP)
26.MainePERS (Public Employees Retirement System)
27. Confidentiality Policy Statement
28a. Policy and Work rules Concerning Use of State IT Equipment and Resources
28b. IT Equipment Acknowledgement Signature
29a. Access Card Policy
29b. Access Card Acknowledgement
30. Drug Free Workplace Policy
31. State Domestic Violence Policy
32. Suicide Prevention Policy
33. Video Display Terminal (VDT) information
34. VDT forms
35. Workstation Checklist