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Bureau of Human Resources: State of Maine

Beginning September 8, 2025, current State employees should apply for new open positions through PRISM using the "Find Jobs" report within the system. More information on how to apply for jobs in PRISM can be found on the PRISM Learning page under "Job Aids." Please note: Employees must use a State device to access the internal PRISM Learning SharePoint page.

Home → State HR Professionals → New Hire Onboarding Forms and Policy

New Hire Onboarding Forms and Policy

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Below are the documents and forms a new hire will need to complete upon hiring. If you need assistance or have a question about a form, please contact BHR at (207) 624-7761.

New Hire Forms, Documents, and Policies

1. New Hire Form (PDF) New Hire Form (Word)

2. PER 53 General Employee Information Form

3. Federal I-9 

4. Emergency Contact Form

5a. Vendor ME W9 Instructions

5b.  Vendor ME W9

6. Federal W4

7. ME W-4

8. SSA Statement

9a. Mandatory Direct Deposit Notification

9b. Sign off Notification of Mandatory DD

9c. Direct Deposit Form

10a. Cycle A Pay Dates Calendar - applies to Department of Corrections, Department of Health & Human Services, and Department of Transportation employees and District Attorneys

10b. Cycle B Pay Dates Calendar - applies to Executive Branch workforce, excluding employees in Cycle A

11. Holiday Schedule HR Memo

12. Annual Benefits Summaries & Benefit Guide

13. Required Legal Notice Health Credit

14. Benefit Plans Enrollment (PRISM)

15. State of Maine Vision Summary 

16. State of Maine Dental Summary

17. Rx Co-pay Prescription

18. Life Events List

19. Maine Walk-in Centers, Independent Lab, and Independent Imaging Listings

20. MaineSaves (Deferred Compensation)

21. Wellness Resources

22. Gym Membership Reimbursement Form 

23. Flexible Spending-Cafeteria Plan Enrollment Form

24. Living Resources (EAP)

25. MainePERS (Public Employees Retirement System)

26. Confidentiality Policy Statement

27a.  Policy and Work Rules Concerning Use of State IT Equipment and Resources

27b. IT Equipment Acknowledgement Signature

28a. Access Card Policy

28b. Access Card Acknowledgement

29. Drug Free Workplace Policy

30. State Domestic Violence Policy

31. Suicide Prevention Policy

32. Video Display Terminal (VDT) information

33. VDT forms

34. Workstation Checklist