Bureau of Human Resources: State of Maine

Beginning September 8, 2025, current State employees should apply for new open positions through PRISM using the "Find Jobs" report within the system. More information on how to apply for jobs in PRISM can be found on the PRISM Learning page under "Job Aids." Please note: Employees must use a State device to access the internal PRISM Learning SharePoint page.

HomeState HR Professionals → Process Checklists & Information Guides

Process Checklists and Information Guides

picture of checkboxBelow are process checklists and informational guides to help supervisors and managers navigate internal processes. 

PDF format requires the free Adobe Reader. Microsoft Word format requires either Microsoft Word or the free Microsoft Word Reader.

If you need assistance with a form, please contact BHR at (207) 624-7761, TTY: 711

Forms

Description/Notes

Adobe PDF
Microsoft Word
 

Direct Hire Check List*

Direct Hire Check List*

This checklist is a guide to assist you with the steps necessary when you are ready to post a job for recruitment. This is for jobs that are considered direct hire. HR will post jobs into Trakstar.

Certification Hiring Process

Certification Hiring Process

This checklist is a guide to assist you with the steps necessary when you are ready to post a job for recruitment. This checklist is for positions which require a certification from BHR.

Functional Job Analysis (FJA-1) Process Checklist

(Employee Initiated)

Functional Job Analysis (FJA-1) Process Checklist

(Employee Initiated)

This checklist is a guide to assist you with the Employee Initiated FJA process.

Functional Job Analysis (FJA-1) Process Checklist

Management Initiated

Functional Job Analysis (FJA-1) Process Checklist

Management Initiated

This checklist is a guide to assist you with the Management Initiated FJA process.

Onboarding Checklist

Onboarding Checklist

This checklist is a guide to assist you with the steps to take when an employee is hired.

Medical Leave Checklist

Medical Leave Checklist

This checklist is a guide to assist you in the event an employee needs to go out on a medical leave.

Exit Survey Check List

Exit Survey Check List

This checklist is a guide to assist you with the steps to take when an employee leaves their position in Maine State Government. As the supervisor/manager, it is your responsibility to ensure your employee has been properly separated from the position. Please sign and date the form to confirm review of the checklist with employee.

*Direct Hire Checklist is being updated, as of 6/4/24.