Home New Hire Onboarding Forms and Policy New Hire Onboarding Forms and Policy

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Below are the documents and forms a new hire will need to complete upon hiring. If you need assistance or have a question about a form form, please contact BHR at (207) 624-7761.

New Hire Forms, Documents, and Policies

1. New Hire Form (PDF) New Hire Form (Word)
2. PER 53 General Employee Information Form
3. Federal I-9 
4. Emergency Contact Form
5a. Vendor ME W9 Instructions
5b. Vendor ME W9
6. Federal W4
7. ME W-4
8. SSA Statement
9a. Mandatory Direct Deposit Notification
9b. Sign off Notification of Mandatory DD
9c. Direct Deposit Form
10. Cycle B Pay Dates Calendar
11. Holiday Schedule HR Memo
12. Benefits Guide 2022
13.  Benefits Summary
14. Required Legal Notice Health Credit
15a. Benefits Application Instructions
15b. Group Benefit Plans Enrollment Change form
16. State of Maine Vision Summary 
17. State of Maine Dental Summary
18. Rx-Copays Perscription
19. Life Events List
20. Maine Walk-in Centers Flyer Updated
21. MaineSaves-Plan-Highlighter
22. Wellness Resources
23. Gym Membership Reimbursement Form 
24. Flexible Spending-Cafeteria Plan Enrollment Form
25. Living Resources Flyer
26.MainePERS (Public Employees Retirement System)
27. Confidentiality Policy Statement
28a. Policy and Work rules Concerning Use of State IT Equipment and Resources
28b. IT Equipment Acknowledgement Signature
29a. Access Card Policy
29b. Access Card Acknowledgement
30. Drug Free Workplace Policy
31. State Domestic Violence Policy
32. Suicide Prevention Policy
33. VDT booklet
34. VDT forms
35. Workstation Checklist