Essential Records (from COSA webinars/handouts)

• Overview of Essential Records (PDF, 177 kb)
• Risk Assessment (PDF, 82 kb)
• Protection Strategies (PDF, 78 kb)
• Access Priorities (PDF, 147 kb)

Disaster Preparedness (from COSA webinars/ha

Future historians, as well as thefuture staff of your agency, will benefit from COVID-19 records being evaluated, managed, and retained. These records may reveal how your agency communicated with the public and how staff was directed to continue daily services to the citizens of Maine while remaining safe and healthy. The lessons learned along the way may also assist agencies in planning for, or responding to, a future crisis.  

What the Agency Can Do

Make sure employees know the Record Schedules — For State Employees, this includes both the State General Schedules and

Consultants Serving Maine Historical Records Repositories

This list is provided for your convenience and is not an endorsement of those listed. No guarantee of work quality is made or implied. Make arrangements directly with the consultant. You may wish to have a written agreement to avoid misunderstandings.

These consultants have differing backgrounds and experience and provide services for variable fees. Travel costs would typically be an additional expense.

Grant Information

Grants are occasionally available for archival projects undertaken by Maine municipalities and collecting institutions. Details of the grant programs are subject to change, check for updates before applying. Questions? Call 207-287-5790 or email Christian Cotz, State Archivist at christian.cotz@maine.gov.

Find a Maine Historical Society/Repository

Search Maine historical societies and records repositories.

Imaging Services is improving the way state, municipal, and local governments retrieve and share information. Using innovative digital conversion techniques, Imaging Services is converting microfilm and paper documents into digital images which are more efficiently shared and accessed. To best protect and preserve our state's public records, Imaging Services incorporates microfilm services and security microfilm programs under the state’s Archives and Records Management divisions.