Elections Temp Website

This website provides election and voter registration information and documents to Municipal Clerks and Registrars.  Please save this website to your “Favorites” for easy access.

If you have any problems downloading these forms or have any questions, please call the Division of Elections at (207) 624-7650.  All items below are in MS Word (.doc) format unless otherwise indicated.

State Primary – June 11, 2024

Mailing #1A – March 11, 2024

Mailing #1A Full Packet – Printable 2-sided

Individual Documents

Cover Memo
Absentee Ballot Application
Changing, Consolidating or Dividing Voting Places/Districts
Retrieval of Memory Sticks
Election Submission Checklist
Ballot Retention Schedule
Accessible Voting Options
Schedule of Primary Election Mailings
DS200 & Accessible Voting Coding Form Instructions
DS200 & Accessible Voting Coding Form
OPTIONAL Supplies Inventory Form

Automatic Voter Registration (AVR)

AVR Training Guide (Update 7-28-2022)
AVR Checklist
AVR Processing Chart

DS200 Documents

DS200 Pre-Election Manual DS200 Election Day Manual

DS200 Training

Demo Election Tally Sheets Sample Completed Demo Tally Sheets

Accessible Voting Solutions (AVS) - ExpressVote

ExpressVote Pre-Election Manual ExpressVote Election Day Manual

Elections/Voting Resources

Accessible Voting Places

Memo to Clerks 03/10/2010
Policy for Changing Voting Place - (revised 9/2019)
Application to Change Voting Place
Accessibility Solutions FAQ
Municipal Self-Certification Form 
Voting Place Layout Requirements
Ensuring Accessibility Booklet (.pdf)

Voter Registration and Petition Certification

Voter Registration Acknowledgement Notice (VRAN)
EAC Election Directory (voter registration cancellations)
CACC - Instructions to Voters, 2011 version
CACC - Voter Confirmation Reply Card, 2011 version
Alternative Registration Signature Statement
Alternative Registration Signature Statement Update, May 2006
Request for Voter Address to be Excluded from Public Inspection (form)
Sample ACP Voter Registration Application
Voter Registration Oath/Affirmation (card size)
Petition Log
Immediate Family Member Notice of Voter's Death Form Memo
Notice of Voter's Death Form new memo2
New Qualifying Political Parties

CVR Data Request Documents

Request Form for Obtaining Data from CVR Instructions for Importing CVR Data to Excel - versions prior to Microsoft 2010
CVR Data Request Information & Instructions Instructions for Importing CVR Data to Excel - Microsoft 2010
Quick Reference Table Instructions for Merging Voter File and VPH File - Microsoft 2010
CVR Data Requests Update Memo PL 2021, c. 310

Chapter 9 Reports - Copying Disk File to CD

Notice about copying disk files to CD:
Instructions for copying a disk file to CD are available in the CVR Guide, Chapter 9, pages 14-18.  These instructions are for use with a Windows XP computer.  If you are using a Windows 7, 8 or 10 computer, you need to ask your IT support for assistance, as the process varies depending on the operating system of the computer.  You may also contact the CVR Helpdesk (1-877-HAVAHLP), and assistance for Windows 7 computers can be provided.

Centralized Voter Registration System (CVR)

System Requirements                                                                         Documents for Reporting Voter Record & Scanning Issues                 

System Requirements and IT Troubleshooting for CVR   Reporting Voter Record/Date Correction Issues
Troubleshooting Tip Sheet for CVR   Reporting Duplicate Voter Records
Security Settings for Using IE 8, 9 and 11 with CVR - (.pdf)    
Required downloads and other settings    
Instructions for Print setting for IE 8 or 9 (pdf)    
Instructions for Print setting for IE 11 (pdf)    

Various CVR Resources
VPH Completion Tips And Troubleshooting
Instructions for Completing SOC
Absentee Ballot Batch Update Process
 
Instructions for setting up MS Edge in IE Mode
Instructions for Refreshing MS Edge in IE mode
Clearing Cache in Edge

HAVA Equipment Use Documents

To dispose of the original CVR and AVS equipment, you must complete the appropriate forms and submit them to the Division of Elections. After your municipality submits the form(s) and transfer of property has been approved, you may dispose of the equipment as you see fit.

NOTE: If you are disposing of the Dell Windows XP computer, you must follow the instructions provided with the form for removing the hard drive. The hard drive must be returned to the Division of Elections (see step 11 in the instructions

CVR Equipment Inventory Adjustments and Property Transfer Form (Acceptance of Donation from the State.)
AVS Kit Inventory Adjustments and Property Transfer Form (Acceptance of Donation from the State.)