SCOOP/MHEC Purchasing Cooperative

Begins July 1, 2018

Notice-When the SCOOP contract expires June 30, 2018, Maine libraries will be able to purchase books, media, furniture, supplies, technology, and other business services through MHEC (Massachusetts Higher Education Consortium). Libraries, municipalities, and school districts may start applying for MHEC membership April 1, 2018 and begin purchasing from MHEC suppliers July 1, 2018. Access the existing SCOOP site-expires June30, 2018: SCOOP Purchasing site.

Access the MHEC Contracts (after July 1, 2018, membership is required)

Logo for MHECAccess this password protected site for the MHEC contracts.

If you don’t know your login username or password, contact MHEC customer service at 413-992-2520.

How do I become an MHEC member?

Click on the membership application page at https://www.mhec.net/mhec-scoop. Once you submit and MHEC reviews your application, you will receive a confirmation e-mail with a “Welcome New Member Orientation Package” as an attachment. After you submit your application, you can click on this link https://private.mhec.net/inc_RegistrationManager.aspx to create a user name and password. Creating your MHEC account is the last step of the membership process and will allow you access to the contracts.

Lists of eligible libraries

Customer Service

If you have a have a complaint about MHEC services or any MHEC supplier, first contact MHEC Customer Service at https://www.mhec.net/contact-us/ or 413-992-2520.

Mission Statement

The purpose of the purchasing cooperative known as SCOOP is to help member libraries purchase specified materials at the best possible price and in a timely manner. The types of items included are those typically kept in stock by traditional print, multi-media, library furniture, equipment and supply wholesalers who sell to libraries and bookstores. This coop does not include subscriptions or any materials that require a license.

This contract, the Cooperative includes public, school, special, and academic libraries in Maine, New Hampshire and Vermont. The Maine Regional Library System includes over 1,000 libraries. Over 700 New Hampshire libraries and over 500 Vermont libraries are participating in this contract. SCOOP services will transfer to the Massachusetts Higher Education Consortium as of July 1, 2018. This regional consortium expands upon the SCOOP offerings.

SCOOP/MHEC Responsibilities

SCOOP will maintain links to member library lists on the website. SCOOP assumes no responsibility for any business transaction between participating libraries and vendors. Read the Memorandum of Understanding between the SCOOP Cooperative and the Massachusetts Higher Education Consortium.

Individual Library Responsibilities

All ordering, shipping, and invoicing will be from and to individual libraries. Individual libraries must contact a chosen vendor to establish a new account, specifying that it is a SCOOP member and citing that vendor’s bid number. Failure to do so may result in a library’s not receiving the full SCOOP discount. Carefully note exclusions and details for individual vendors. Since it is impossible to provide the details of all vendor processing and shipping terms, it is incumbent on the individual library to verify these when setting up an account. School librarians are reminded that this discount is intended for purchase of materials for the library - not for teachers.

Training and FAQs about MHEC

Please download a read the MS Word document.