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Records Management Records Officer Training Knowledge Check and Acknowledgement Form

Thank you for completing our Records Management training. It is important for every employee to have a basic understanding of records retention and acknowledge their responsibility for managing public records.

Please answer the following questions as part of the training completion process. When you have finished answering all the questions (everything must have an answer regardless of whether or not it's correct), please complete the name and department section (required fields are marked). You will receive a reply to acknowledge your completion along with an email verification with your information and the correct responses.

1. What is a record?
2. What are temporary records?
3. What is Records Management?
4. Why do you need Records Management?
5. What does a Records Officer do?
6. What is the purpose of a Records Inventory?
7. What is a Records Retention Schedule?
8. Why bother with Record Retention Schedules?
9. What records need to be on a schedule?
10. What are State General Schedules?
11. When can the State General Schedules be used for retaining/destroying records?
12. What is the 4-part criteria for determining record retention?
13. When might retention begin?
14. How often should schedules be reviewed and updated?
15. What should employees do with electronic records?
16. The following statement(s) are true about electronic records:
17. How long should you retain an email from a friend asking you to lunch?
18. What should employees do with their computer files when they leave state service?
19. Which of the following are true about the State Records Center?
20. What steps must be taken to transfer records to the Records Center/Archives?
Please select the name of your Department. If you do not see the name of your Department, please enter it in Other at the end of the list.
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