The IT Leadership Council provides the CIO with decision-making guidance that supports effective and efficient delivery of IT services through a joining of departmental perspective and skills with MaineIT technology leadership. The ITLC puts forward decisions that strike a balance between the needs of individual agencies and best value and performance for the executive branch.
One member named by each Commissioner
MaineIT Director level and higher
The ITLC will meet formally on a bi-weekly basis and the minimal time commitment is one hour every two weeks but members may opt to participate more as time allows. The ITLC is a team and formal meetings are to be attended by members only.
The ITLC will make decisions based on proposals submitted by 9:00 AM on the day prior to the biweekly meetings with a final agenda sent beforehand. Minutes will be sent out within one week of the meeting. Urgent decisions may bypass the proposal process.
The ITLC is a large group and work should be assigned to smaller task forces staffed by departmental members and/or designees with an interest and ability to contribute and MaineIT members with responsibility in that area. A specific charter is to be given to each task force when assigned with a deadline and frequency of updates expected to the full ITLC. The task forces will bring a white-paper style proposal to the full ITLC for decisions in a pre-determined format and delivered at least two days prior to the appropriate meeting.
The weeks without a formal meeting will have scheduled updates from MaineIT in the same timeslot with optional participation from one additional member of each department, Director of IT Procurement and MaineIT account managers. These meetings will be facilitated by a member of the ITLC and open with one departmental member of the ITLC providing a brief walkthrough of agency priorities and emerging initiatives from their respective area.
Additional voluntary, working sessions and retreats may be held outside of regular meetings to focus targeted efforts with members joining based on interest and time.
Governing groups will:
- Have clear responsibilities and accountability
- Have a process for reaching decisions
- Include the right voices based on skill and authority but balances inclusivity with velocity and agility
Desired traits of members of governing groups:
- Ability to listen and communicate with one another
- Ability of members to communicate with accuracy and timeliness with stakeholders they represent
- Ability to empathize with needs of colleagues
- Ability to see the big picture
- Stand by decisions of the group