Maine Public Libraries Annual Report

The 2014 Annual Report period is now open. The report must be submitted on or before April 1, 2015.

Starting Your Annual Report

  1. Locate and test your username and password to login into LibPAS []. Logins and passwords are the same as last year. If you can't find your login, you can request it on the LibPAS login screen or contact your consultant.
  2. Print a copy of the annual report instructions and data definitions. [Word, 94 KB]
  3. Print a copy of the LibPAS instructions. [pdf, 128 KB]
  4. Login to LibPAS and print a copy of last year's survey.
    After logging in, choose Print on right side of the top navigation bar. libpas menu with print option highlighted
    This will allow you to print a working copy with last year's data. This is very helpful to see what data to gather before you actually start entering information.
  5. Compile your library's statistics for input. When finished, submit.
  6. For help, contact Jenny Melvin, State Data Coordinator 207-947-8336 ext 116 or 1-800-427-8336, or Stephanie Zurinski, 207-287-5632 or 1-800-322-8899,

Major Changes for the 2014 Annual Report

Digital Content Creation
5.13     Is the library contributing to digital content creation project(s) that is systematically organized within a database management system and is accessible to the public via the library’s website?    
5.14     How many digital content creation projects is your library involved with on an ongoing basis?         
5.15     For how many of the digital content creation projects identified above did your library serve as the lead agency?

Children’s/YA Circulation
6.2       Electronic Materials: eBooks, Downloadable Audiobooks, Downloadable Videos
Change: The electronic materials circulation is reported as one figure this year. They are not reported separately.

Adult Circulation     
6.5       Electronic Materials: eBooks, Downloadable Audiobooks, Downloadable Videos
Change: The electronic materials circulation is reported as one figure this year. They are not reported separately.

6.9       Number of pass uses per year (museum, state park, etc)

Non-Resident Fees
6.11     How much do you charge for non-resident fees?

Wireless Use
8.8       Number of Wireless Uses (Sessions) Per Year (use N/A if unknown)
NOTE: This data element is not a requirement for FY14. The Maine State Library is working on a project with MSLN to upgrade library wireless devices that gather statistics to meet this reporting requirement in the future.

8.9       Do you have an internet safety policy? 
8.10     Do you have an acceptable computer use policy? 

9.7       What type of board do you have? (Policy/Governing or Advisory) 


  • Many fields in the survey have been prefilled for you. Please take the time to check that the information is still current. If you need to make a change, click inside the field and type in the new data.
  • After submitting your survey in LibPAS, you will be able to log back in and review or print your survey but you will not be able to make changes to your report. If you do need to make changes to the data entered, you will need to contact Jenny Melvin.


  • How to handle E-rate
  • Be prepared for the annual report; keep statistics all year. Try using one of the sample worksheets.
  • Calculators from Colorado’s Library Research Service:
    • Wage Calculator: This wage calculator allows you to enter an hourly, weekly, monthly, or annual salary, and see what that translates into for the other time periods.
    • Random Date Generator: This random date generator allows users to generate a number of random dates for any calendar year, allowing for limiters such as the ability to exclude specific days of the week and allowing a maximum number of dates per month