Circulation Specialist

  • Library: Berwick Public Library
  • Town: Berwick
  • Library Type: Public
  • Position Type: Non-MLS
  • Deadline: Open until Filled

Description, How to Apply, and Contact:

The Berwick Public Library is seeking applications for a part-time Circulation Specialist.

This position is responsible for a variety of library duties including but not limited to registering patrons for library cards, checking out/in materials, assisting patrons in locating and operating library equipment and materials, inventory, maintaining files and other library related work.

This is a part-time position working 20 hours per week. The pay range is $15-$20 depending on experience. The hours for this position are Tuesday 12:30 pm-7:30 pm, Thursday 11:30 am- 7:30 pm, and Saturday 9:00 am-3:00 pm.

REQUIREMENTS

  • Undergraduate Degree, or equivalent and related experience, or any equivalent combination of experience and training which provides the required knowledge, skills, and ability.
  • Basic computer skills
  • Excellent customer service skills
  • Flexible work schedule

JOB DESCRIPTION

General Summary: The Circulation Specialist provides frontline customer service to library patrons and supports the circulation of library materials. This position plays a vital role in creating a welcoming environment and ensuring the smooth operation of daily circulation tasks.

Essential Job Functions: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Advises patrons about the library and its services and resources.
  • Assists with collection development through reading of professional materials.
  • Creates and edits computer records of materials and patrons.
  • Assists in maintenance of computer databases.
  • Assists patrons with operation of special equipment and machinery.
  • Explains the use of the online catalog to patrons.
  • Assists patrons in locating materials.
  • Answers simple reference questions and refers other questions to the proper source.
  • Answers telephone and assists with patron requests.
  • Checks out, renews, and checks in materials loaned against borrower's record.
  • Registers patrons for library cards.
  • Maintains patron registration file.
  • Makes lists of materials for patron use.
  • Prepares books and other materials for patron use.
  • Calls patrons about overdue and reserved materials.
  • Shelves books and other materials.
  • Assists with inventory work.
  • Retrieves library materials from restricted areas.
  • Performs minor repairs on books and other materials.
  • Makes recommendations of additions and withdrawals of materials and identifies subject areas needing development.
  • May guide, whenever necessary, volunteers, and other temporary employees.
  • Coordinates the ILL/MILS incoming and outgoing deliveries, and contacts patrons regarding their holds. Keeps the records of ILL requests through MEFINDS.
  • Coordinates the purchasing of library supplies, books and materials and keeps the records of such transactions.
  • Must get along with others and work in a professional manner.
  • Works cooperatively with other Town departments and personnel to assure effective and efficient town wide operations.
  • Maintains regular, predictable, and reliable attendance.
  • Maintains excellent communication and fosters a collaborative working environment with all departments as well as with the public.
  • Places an emphasis on safety, efficiency, quality, and productivity.
  • Follows all Town and Department policies.
  • Performs related work as required.

KNOWLEDGE/SKILLS

  • Excellent organizational and time management skills
  • Knowledge and proficient skill in the operation of a personal computer and office equipment, and the application of office software (Microsoft Office - specifically Word and Excel) and the Internet
  • Excellent customer service skills

ABILITY TO

  • Use independent judgment, problem solve and collaborate in order to accomplish tasks
  • Perform multifaceted functions accurately, despite constant interruptions
  • Make timely and appropriate decisions in the scope of assigned work
  • Provide a high level of customer service to patrons, which includes being tactful and courteous
  • Communicate professionally and effectively, both orally and in writing
  • Establish and maintain effective working relationships within the department and other town staff, members of the public
  • Attend any required or recommended courses or training
  • Work evenings and weekends

RECOMMENDED MINIMUM QUALIFICATIONS

Experience and Education/Training:

  • Undergraduate Degree from an accredited college or university, or equivalent and related experience, or any equivalent combination of experience and training which provides the required knowledge, skills, and ability.
  • Prior library experience preferred.
  • Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job, including any administrative work.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work Environment: The work environment involves working in person at the Berwick Public library. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

Physical Requirements: While performing the duties of this job, the employee is regularly required to sit and stand for extended periods while operating production equipment, and have the ability lift and maneuver equipment weighing up to 50 lbs.

The above statements are intended to describe the general nature, requirements, and level of work being performed by people assigned to do this job. The above is not intended to be an inclusive or exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

APPLICATIONS

Qualified candidates are invited to submit an application, cover letter, resume and 3 professional references via e-mail to: skelly@berwickpubliclibrary.org, or send via US mail to: Town of Berwick, 11 Sullivan Street, Berwick, ME 03901-0696, Attention: Human Resources.

Applications will be accepted until position is filled.

The Town of Berwick is committed to diversity in its workforce. We are an Equal Employment Opportunity employer.

Salary: $15- $20 per hour (depending on experience)

Website: www.berwick.lib.me.us/

Source: 2025-06-17