Federal Emergency Relief Programs

Quick Glance at Federal Emergency Relief Funds & Key Staff Contacts - Federal Relief Programs

Quick Glance - Federal Emergency Relief Funds

Quick Glance at Funds

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CRF

Karen Kusiak
Karen.Kusiak@maine.gov

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EANS

Kevin Harrington
GEER and EANS Coordinator
kevin.harrington@maine.gov

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Reimbursement Questions

Maisha Asha
Financial Analyst - Office of Federal Relief Program Reimbursement Coordinator
Maisha.Asha@maine.gov

 

Coronavirus Relief Fund - CRF

Allocation

• CRF Preliminary Funding Allocations (XLSX) (Updated Sept. 3, 2020)
• CRF Affirmation Form (PDF) (Updated Sep. 3, 2020)
• CRF Application Preview (PDF) (Updated Sept. 22, 2020)
• CRF Adult Education Preliminary Funding Allocations (PDF) (Updated Aug. 6, 2020)
• CRF Adult Education Application Preview (PDF) (Updated Sept. 22, 2020)
• CRF Day Programming Application Preview (PDF) (Updated Sept. 22, 2020)
• CRF Preliminary Funding Allocations Round 2 (XLSX) (Updated Sept. 25, 2020)
• CRF #2 Application Preview (PDF) (Updated Sept. 30, 2020)
• CRF FUNDING SUMMARY 1/13/21
• CRF Invoice Timeline (PDF) May 20, 2021

 

Budget and Invoices

• CRF Budget and Invoice Template (XLSX) (Updated Nov. 25, 2020)
• CRF Budget and Invoice Instructions (PDF) (Updated Aug. 4, 2020)
• CRF Invoice Instructions (DOCX) (Updated Sept. 28, 2020)
• CRF #2 Invoice Instructions (DOCX) (Updated Nov. 6, 2020)
• CRF Adult Education Budget and Invoice Template (XLSX) (Updated Sept. 11, 2020)
• CRF Adult Education Budget and Invoice Instructions (DOCX) (Updated Sept. 11, 2020)
• CRF Day Programming Budget and Invoice Instructions (DOCX) (Updated Oct. 08, 2020)
• CRF Day Programming Budget and Invoice Template (XLS) (Updated Sept. 11, 2020)
• CRF Invoice Timeline (PDF) May 20, 2021

Guidance

• CRF FAQs (PDF) (Jan. 12. 2021)
• CRF Office Hours - Reimbursement (PPT) (September 2, 2020)
• Maine CRF FAQs (DOCX) (Updated October 22, 2020)
• Maine CRF Adult Education FAQs (PDF) (Updated Sept. 2, 2020)
• U.S. Treasury CRF FAQs
• U.S. Treasury CRF Guidance (PDF) (Sept. 2, 2020)
• CRF Day Programming FAQ 1/13/21
• Budget Modification (PDF) (Updated Sept. 16, 2020)
• Modified Stipend Time & Effort (DOCX) (Updated Sept. 16, 2020)
• Preparing the CRF Invoice (DOCX) (Updated Nov. 23, 2020)
• Maine CRF Commitment Report PDF (April 2, 2021)
• CRF Invoice Timeline (PDF) May 20, 2021

ESSER Information

General Information

• ESSER II Allocation Table (PDF)(1/21/2021)
• ESSER Allocation Table
• CARES ESSER I blank application (PDF) (posted December 13, 2022)
• CRRSA ESSER II blank application (PDF)(posted December 13, 2022)
• ESSERF Coding Handbook
• ESSER I & II FAQ's (Updated January 07, 2021)
• ESSER & GEER FAQs for Allowable Uses, May 2021 (Updated) December 2022)
• CARES Act ESSERF Finance Training
• H.R. 748 – CARES Act
• COVID-19 ("Coronavirus") Information and Resources for Schools and School Personnel
• EPS Model Expenditures
• EPS Model Expenditure Allocations Presentation
• ESSERF and Equitable Share Allocations (XLSX) (Updated Oct. 20, 2020)
• CRRSA Act Finance Presentation (PPT) (1/15/2021)
• ARP ESSER Allocations (PDF) (Revised July 7, 2021)
• ARP ESSER Presentation (PPT) (3/26/2021)
• Learning Management System Subgrant Allocations (updated June 14, 2021)
• Learning Management System Subgrant Application (due August 1, 2021 if opting-in)
• Priority Notice regarding LMS Grant  (June 7, 2021)
• LEA Plan: Appendix A of ARPA and Appendix B of the Interim Final Rule
• United States Department of Education - Use of Funds FAQ of May 26, 2021 (posted July 14, 2021)
• Interim Federal Rule for American Rescue Plan (ARP) Act, Elementary and Secondary School Emergency Relief (ESSER) Fund (posted July 14, 2021)
• Resources to Help Schools Improve Ventilations Systems to Prevent COVID-19 from US Department of Education (posted August 2, 2021)
• ARP Homeless Children and Youth (ARP HCY) preliminary allocations (posted August 2, 2021

• Blank GEM ARP ESSER application (posted August 2, 2021)

• Office Hour, August 17, 2021 ARP HCY II Zoom recording (YouTube video) (posted August 19, 2021)

• Time and Effort Documentation: Personal Activity Report, Semi-annual Certification, Modified Stipend Time and Effort (posted August 20, 2021)

• School Construction Checklist (using ESSER) (posted October 13, 2021)

• Expanding or Creating a Pre-K Program Using Federal Emergency Relief Funds, November 8, 2021. Information Sheet (PDF), Slide Presentation (PPT) and video recording (YouTube video) (Posted November 12, 2021)

• Business Manager Guide (PDF) (Posted November 12, 2021)

• Maintenance of Equity (MOEq) Resources from Office Hour of December 2, 2021: Maine ARP MOEq Tool (XLXS) (Posted November 30, 2021), MOEq slides (PDF), MOEq Office Hour recording (YouTube video), MoEq FAQ from US ED, MoEq Q & A from Office Hour (Posted December 2, 2021)(Edited July 25, 2022)

• ARP Homeless Children and Youth II FAQ from November 12, 2021 (PDF) (Posted December 7, 2021)

• ESSER Performance Report (2020-2021) Blank Copy (PDF) (Word version) Blank Copy (.docx) (Posted December 17, 2021)(Revised versions posted January 12, 2022) 

• Invoicing Instructions CARES ESSER 1 & CRRSA ESSER 2, and APR ESSER 3 (PDF)(Posted January 6, 2022; Revised March 3, 2022 & March 10, 2022) 

• FAQs for Performance Report (PDF)(Posted January 13, 2022)

• PPE Allocations (PDF)(Posted January 25, 2022)(Revised January 27, 2022)

• Maine ASBO Presentation February 11, 2022 on Performance Reports due March 25, 2022 Slides (PDF)(Posted February 11, 2022)

• Close out Terms for ESSER Grants (PDF)(revised and posted July 12, 2022)

• General Disposition Guidance for Equitable Services under the CARES Act. (PDF)(posted August 9, 2022) 

• Updating GEM Login and Password (PDF)(posted August 16, 2022)

• Students Experiencing Homelessness and/or Multilingual Learners (MLs) Allocations by SAU UPDATED DOCUMENT (PDF)(posted September 28, 2022)

• Computer Science Mobile Learning application sample (PDF)(posted December 20, 2022)

• Blank Copy of ESSER FY'22 Performance Report (PDF)(posted March 2, 2023) (Word)(posted March 8, 2023)

• ESSER Performance Report FY'22 Office Hour of March 16, 2023 video (YouTube) slides (PDF)(posted March 17, 2023) FAQ (posted March 24, 2023)(updated March 31, 2023)

• CARES Act FAQs - 5/26/20
• Maine DOE’s SAU Application Portal 
• Non public consultation affirmation 
• CARES Act Application Update - June 17, 2020
• CARES Act Application Update - June 10, 2020
• ARP ESSER III Data Collection (submit electronically by May 19, 2021) - May 7, 2021

Office Hours and Newsletters

• Office Hour, July 1, 2021 - ARP Purpose, Requirements, and Application Process Slide Presentation (PPT) ARP answers to questions from chat (PDF), and video recording  (YouTube video) (posted July 7, 2021)
• Office Hour, July 15, 2021 - ARP ESSER Application Training, Slide Presentation (PPT), Responses to the chat box questions (PDF), and video recording (1:01.43), (YouTube video) (posted July 23, 2021)
• Office Hour, July 29, 2021 - ARP ESSER Application Training - 2, Slide Presentation (PPT), Responses to the chat box questions (PDF), and video recording (50:12), (YouTube video) (slides and video posted July 30, 2021; PDF posted August, 2, 2021)
• Office Hour, August 12, 2021 ARP ESSER Application Training -3, Slide Presentation (PPT), Responses to the chat box questions (PDF), and video recording (YouTube) (posted August 20, 2021)
• Office Hour, August 17, 2021 ARP HCY II Zoom recording (YouTube video) (posted August 19, 2021)
• Office Hour, August 26, 2021 ARP application update and guidance - 4, Slide Presentation (PPT) and video recording (YouTube video) (posted August 27, 2021) 
• Office Hour, September 23, 2021 ARP application updates and guidance - 5, Slide Presentation (PPT) and video recording (YouTube video) (posted October 4, 2021)
• Office Hour, October 7, 2021 ARP Application Updates and Guidance - 6, Slide Presentation (PPT) and video recording (YouTube video) (Posted October 15, 2021) 
• Office Hour, November 4, 2021 ARP Application Updates and Guidance - 7, Slide Presentation (PPT) and video recording (YouTube video) (Posted November 12, 2021)
• Office Hour, December 2, 2021 Maintenance of Equity (MOEq): Maine ARP MOEq Tool (XLXS) (Posted November 30, 2021), MOEq slides (PDF), MOEq Office Hour recording (YouTube video), MOEq Tool walkthrough video (YouTube video), MoEq FAQ from US ED, MoEq Q & A from Office Hour (Posted December 2, 2021)
• Office Hour, January 6, 2022 Completing the ESSER Performance Report - 9, CHANGES to Performance Report: Due Date and Performance Periods (PDF), Slide Presentation (PDF)(Posted January 6, 2022) Video Recording (YouTube)(Posted January 11, 2022)
• Office Hour February 3, 2022 Slides (PDF) and video recording (YouTube)(Posted February 14, 2022)
• Office Hour March 3, 2022 Slides (PDF) (Posted June 2, 2022) video recording (YouTube)(Posted January 13, 2023)

• Office Hour, April 7, 2022 Slides (PDF), Video Recording (YouTube video) (Posted May 4, 2022

• Office Hour, May 5, 2022 Information for Business Managers Slides (PDF) (Uploaded May 5, 2022), Video Recording (YouTube) (Posted May 26, 2022) Answers to Chat questions (PDF) (Uploaded May 25, 2022)

• Office Hour, June 16, 2022 Late Liquidation Slides (PDF)(Uploaded June 16, 2022), Video Recording (YouTube)(Posted June 16, 2022) 

• Office Hour, September 13, 2022 Slides posted ahead of Office Hour for New Applicant Coordinators and Other School Leaders (PDF)(Uploaded September 1, 2022) video recording (YouTube)(Posted October 6, 2022)

• Maintenance of Equity Webinar, September 8, 2022 slides (PDF)

• Office Hour, October 6, 2022 ESSER Updates Slides (PDF), video recording (YouTube video)(Posted October 6, 2022)

• Office Hour, November 3, 2022 ESSER Updates/MoEquity Slides (PDF)(posted November 29, 2022) video recording (YouTube video)(posted December 1, 2022)

• Office Hour, December 1, 2022 ESSER Updates/New Invoicing Practices for Subscriptions Slides (PDF), video recording (YouTube video) (posted December 1, 2022)

• Office Hour, January 5, 2023 ESSER Updates Slides (PDF), video recording (YouTube video)(posted January 13, 2023)

• Office Hour, February 2, 2023 ESSER Updates: Disposition, New Procedures 10% overage, Preview of Performance Report Slides (PDF), video recording (YouTube video)(posted February 3, 2023)

• Office Hour, March 2, 2023 ESSER Updates:  Preview of Performance Reports, Slides (PDF), video recording (YouTube video) Blank Copy of Performance Report (PDF)

• Office Hour, April 6, 2023 ESSER Updates: FY22 Performance Reports, Invoice Review timeline, Davis-Bacon Act reminder, Slides (PDF), video recording (YouTube video)

• OFERP Newsletter October 15, 2021 (PDF)(Posted October 15, 2021)
• OFERP Newsletter November 15, 2021  (PDF)(Posted November 15, 2021)
• OFERP Newsletter December 15, 2021 (PDF)(Posted December 15, 2021)
• January 2022 OFERP Newsletter (PDF)(Posted January 18, 2022; Revised January 19, 2022)
• February 2022 OFERP Newsletter (PDF)(posted February 17, 2022)
• March 2022 OFERP Newsletter (PDF)(posted June 2, 2022)
• April 2022 OFERP Newsletter (PDF)(posted April 19, 2022)
• May 2022 OFERP Newsletter (PDF)(posted May 25, 2022)
• June 2022 OFERP Newsletter (PDF)(posted June 16, 2022)
• July 2022 OFERP Newsletter (PDF)(posted July 15, 2022)
• August 2022 OFERP Newsletter (PDF)(posted August 22, 2022)
• October 2022 OFERP Newsletter (PDF)(posted October 20, 2022)
• November 2022 OFERP Newsletter (PDF)(posted November 29, 2022)
• December 2022 OFERP Newsletter (PDF)(posted December 21, 2022)
• January 2023 OFERP Newsletter (PDF)(posted January 11, 2023)
• February 2023 OFERP Newsletter (PDF)(posted February 17, 2023)
• March 2023 OFERP Newsletter (PDF)(posted March 28, 2023)

Waivers and Public Documents

• Perkins
• Assessment, Accountability & Reporting
• ESEA

Policy Guidance

• Adult Education
• ESEA
• IDEA Guidance
• Perkins 

Maintenance of Equity: Resources for SAUs and Data

• Maintenance of Equity (MOEq) Resources from Office Hour of December 2, 2021: Maine ARP MOEq Tool (XLXS) (Posted November 30, 2021), MOEq slides (PDF),
• MOEq Office Hour recording (YouTube video), MoEq FAQ from US ED, MoEq Q & A from Office Hour (Posted December 2, 2021)(Edited July 25, 2022)
• FAQ ARP ESSER Maintenance of Equity with December 29, 2021 update to #32 (PDF) (Posted March 24, 2022) 
• Appendix B from FAQ MoEquity (Posted March 24, 2022) Email Appendix B to Monique.Sullivan@maine.gov and shelly.chassejohndro@maine.gov 
• Maintenance of Equity Office Hour, March 24, 2022) Slides (PDF)(Posted March 24, 2022) Video Recording (YouTube)(Posted March 28, 2022)
• US Department of Education (US ED) Contact: Maine.oese@ed.gov Include “MOEquity” in the subject line. It would be greatly appreciated if you could copy Monique.Sullivan@maine.gov and shelly.chassejohndro@maine.gov when emailing US ED to report inability to fill positions.
• NEW! Revised MOEquity Tool (XLXS)(posted July 25, 2022)

ESSER Program Questions

Karen Kusiak
Karen.Kusiak@maine.gov

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Equitable Services for Non-Public Schools

Shelly Chasse-Johndro
Director, Federal Emergency Relief Funds
Shelly.ChasseJohndro@maine.gov

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Consolidated Application Portal Login and Account Support

Gary Seekins
GEM Administrator
support@gemschoolsoftware.com

EANS

General Information

• Education Stabilization Fund, Emergency Assistance for Non-Public Schools)
• CRRSSA EANS I, CRSSA EANS Reallocation, ARP EANS II allocations (updated 10.25.2022) 
• CRRSA EANS FAQ (3.23.2021)
• EANS Staffing Requests and Timesheet Process (xlsx) (revised  10.25.22)
• EANS Inventory Worksheet (xlsl)(posted 11.24.21)
• EANS Timesheet (xlsx)(revised and posted 10.26.22)
• ARP EANS FAQ (Updated 9.17.21)(Posted April 1, 2022)
• ARP EANS II Information (Posted April 14, 2022)
• EANS Disposition Clarification of January 23, 2023 (PDF)(Posted January 26, 2023)
• EANS Reverted Funds (Posted October 25, 2022)

Office Hours & Slides

EANS Office Hour: Invoicing, December 1, 2021 - Slides (PDF) and Video (YouTube video)(Posted December 3, 2021)

EANS Office Hour: Update, February 9, 2022 - Slides (PDF) and Video (YouTube video)(Posted February 10, 2022) 

EANS Office Hour: ARP EANS II Information, March 31, 2022 - Slides (PDF)(Posted April 1, 2022) and Video (YouTube video) (Posted May 4, 2022)

EANS Office Hour: ARP EANS II Eligibility, May 11, 2022 - Slides (PDF)(Posted May 12, 2022)

EANS Office Hour: CRRSA EANS September 7, 2022 video recording (YouTube) slides (PDF)(Posted September 9, 2022)

EANS Office Hour: ARP EANS September 8, 2022 video recording (YouTube) slides (PDF)(Posted September 16, 2022)

EANS Office Hour: ARP EANS II Procurement December 20, 2022 video recording (YouTube) slides (PDF)

Key Contacts

Kevin Harrington
EANS/GEER Coordinator
Kevin.Harrington@maine.gov