Data, Research and Vital Statistics - Forms

Vital Records Office hours are 9 a.m. to 4 p.m. Monday through Friday.

Most of the following forms are fillable PDF's. Click on the blue hyperlink and fill out the form and print. Click on the Reset button to clear the form. PDF forms require Adobe Reader to view and print. The forms listed below are available from the Maine CDC Vital Records office. If a form that you want is not available on line, please call us at 1-888-664-9491, and we will send you the form(s).

Vital Records Request & Information

• Birth, Marriage, Divorce, and Death recordsVital Record Request order page.
• Vital Records application (PDF) Application for a search and certified copy of a vital record. Please fill out, print and return to the address stated on application along with a self-addressed, STAMPED envelope.
• Direct and Legitimate Interest (PDF) - Rules with examples to access closed records.
• EligMatrix (PDF) - Matrix for who can obtain a Certified or Non-Certified copy of a Vital Record.
• VS7 Application and Instructions (PDF) - Application to Correct a Vital Record in Maine
• Gender Marker Change HCP Declaration (PDF) Declaration of Gender Transition or Intersex Condition by Licensed Health Care Professional - Effective July 14, 2020
• Gender Marker Change Q&A (PDF)

Birth Forms & Information

• VS8 (PDF) - Application for an Amended Birth Record following Legitimation Affidavit.
• VS8A inst (PDF) - Instructions for Applying for a new Birth Certificate following a Legitimation.
• VS27A (PDF) - Voluntary Acknowledgment of Parentage
• VS27A-1 Voluntary Acknowledgment of Parentage for an Adult (PDF)
• VS27B (PDF) - Denial of Parentage
• VS40 (PDF) - Consent to Parentage from Assisted Reproduction
• VS60 (PDF) - Delayed Birth Registration.
• VS61 (PDF) - Instructions for filing Delayed Birth Registration.
• A Legal Change of Name on Maine Birth Record (PDF) - What you must do; what you should know.
• Facts You Should Know About Your Child's Birth Certificate (PDF) - Facts to know in the preparation of your child's birth certificate.

Death Forms & Information

• Q & A for Death with Dignity (Word)
• Attending Physician Reporting Form (PDF)
• Consulting Physician Form (PDF)
• Interpreter Attachment Form (PDF)
• Request for Medication to End My Life in a Humane and Dignified Manner Form (PDF)
• End of Life Closure Form (PDF)
• Authorized Person Making Final Arrangements (PDF) - Instructions, process and documents required for making final arrangements.
• VS38 (PDF) - Application for Disinterment or Removal of Human Remains.
• VS50 Authorization for Burial of Cremated Remains (PDF) - Effective September 19, 2019
• Memo Q & A Authorization for the Burial or Removal of Cremated-Remains (PDF)

Marriage Forms & Information

• Officiant License Checklist (PDF)
• Person's Authorized to Solemnize Marriages in Maine (PDF)
• VS2-A (PDF) - State of Maine Intentions of Marriage (Black Ink Only) - Effective September 19, 2019
• Parental Guardian Consent to a marriage (PDF)
• Fetal Alcohol and Drug Brochure
• Non-Resident Officiant Application and Instructions (PDF)
• Resident Officiant Application and Instructions - Effective July 1, 2023
• Performing a Marriage Ceremony (PFD) – Instructions and procedures for the officiant.
• Planning Your Marriage in Maine (PDF) – Assist parties with the planning of their marriage ceremony in the State of Maine. - Effective July 1, 2023

Marital/Single Status Forms & Information

• Application for Certificate of Marital Status form (PDF) - The Certificate of Marital Status is usually required for persons conducting business (usually getting married) in a foreign country. If you need a certificate of marital status or no impediment to marriage, please complete this application and send it, along with the appropriate fee outlined on the application, to Maine CDC Vital Records Office, 11 State House Station, 220 Capitol Street, Augusta, ME 04333.

State of Maine Domestic Partnerships Forms & Information

• Dompartinst (PDF) - Instructions and Information for Declaration of Domestic Partnerships - See necessary forms below.
  • VS70 (PDF) - Declaration of Domestic Partnership.
  • VS71 (PDF) - Termination of Domestic Partnership by Mutual Consent.
  • VS72 (PDF) - Alternate Notice of Termination of Domestic Partnership

Genealogist Information

• Genealogist Code of Ethics (PDF)
• Application for Genealogical Research (PDF) - Application to acquire a Maine CDC researcher card, which will allow genealogists to obtain non-certified copies of birth, marriage and death records from either the State Vital Records Office, or from any municipal office.

• Researcher Request form (PDF) - Allows genealogists to obtain non-certified copies of birth, marriage and death records from the Maine CDC Vital Records office.
• vraccess (PDF) - Procedure Document for Accessing Vital Records and Genealogical Research in Maine.
• Vital Records Indexes Portal Instructions and Tip Sheet (PDF) - Tips for searching the online death and marriage portal for genealogical research
• Birth/Death/Marriage portal : Completed applications for non-certified copies of vital records may be scanned, attached and sent via e-mail to VitalRecords.DHHS@maine.gov.

Adult Adoptee Access to Original Birth Certificate Rules and Forms

• Chapter 12 Adult Adoptee's Access to Original Birth Certificate (Rules) Chapter-12 (PDF)
• Application for Adult Adoptee to Original Birth Certificate form (PDF)
• Medical History form (PDF)
• Contact Preference form (PDF)

Adoption Reunion Registry Applications

• Who May Register (PDF) - (Instructions)
• Applications:
  • Biological Parents and Other Relatives or Persons Acting on Their Behalf (PDF)
  • Adopted Person or Person Acting on His or Her Behalf (PDF)
  • Person Freed for Adoption But not Subsequently Adopted or Person Acting on his or Her Behalf (PDF)

Restricted Access Forms for Courts

Access to these forms is restricted to those who have applied for and received a user id and password. If you do not have a user id and password, please visit the Application form.

• Courts
• VS-14 Legal Name Change (PDF)