BUREAU INFORMATION

• Electronic Services
• Compliance
• Economic Research Fuel Tax
• Income/Estate Tax
• Property Tax
  • Applications, Forms, and PublicationsCommercial Forestry Excise TaxCurrent Land Use ProgramsExcise Tax
  • Property Tax Exemptions
  • Property Tax Law
  • Property Tax Relief Programs State ValuationTelecommunications Tax
  • Transfer Tax
  • Training and Certification
  • Unorganized Territories
• Sales/Use & Service Provider Tax
• Other Taxes
• Tax Relief
• FAQs
• Useful Links

Instructions to the Real Estate Transfer Tax Form

The Transfer Tax Form (Declaration of Value) must be filed at the County Register of Deeds at the same time as the recording of the accompanying deed. A transfer tax will be collected by the Registry based on the amount of value. The tax is calculated at $2.20 per $500 of fractional value and is imposed half on the grantee and half on the grantor. For more information or assistance in the preparation of this form, please contact the Property Tax Division at 207-287-2013.

1. COUNTY. Enter only one county name. If the property is located in more than one county, then a transfer tax form must accompany the deed recorded in each registry and a portion of the transfer tax relevant to that property paid to each county.
2. MUNICIPALITY/TOWNSHIP. Enter only one municipal name. If the property being transferred is located in more than one municipality, provide a list of additional municipalities using the supplemental form.
3. GRANTEE/PURCHASER. a) and c) Enter only one name on each available line, beginning with last name first. Use the supplemental form for additional names. b) and d) – In the case of an individual, enter the Social Security Number and in any other case, enter a federal ID number. In the event any person is without a taxpayer identification number, an affidavit explaining the reason should be attached to the declaration form. e) Only one mailing address is needed to represent the grantee(s).
4. GRANTOR/SELLER. a) and c) Enter only one name on each available line, beginning with last name first. Use the supplemental form for additional names. b) and d) – In the case of an individual, enter the Social Security Number and in any other case, enter a federal ID number. In the event any person is without a taxpayer identification number, an affidavit explaining the reason should be attached to the declaration form. e) Only one mailing address is needed to represent the grantor(s).
5. PROPERTY. a) Enter the appropriate map-block-lot-sub lot number. If the municipality does not have property tax maps or if the transaction includes more than one map and lot or if the property being transferred is a portion of a larger parcel, then check the appropriate box. NOTE: You must enter only one map and lot number on the original form. Use the supplemental form to list multiple tax map and lot numbers. b) Type of Property – From the list provided below, enter the code that best describes the entire property that has transferred. c) Location –  (street, road, etc) must be entered if the municipality does not have property tax maps. d) Acreage – enter the accurate acreage of the entire property that has transferred. EXCEPTION: Both b) and d) do not need to be completed if the transfer was a gift.
6. TRANSFER TAX.  a) Enter the actual sale price or enter “0” if the transfer is a gift. b) Enter the fair market value of the property only if you entered “0” in a) or if you entered a sales price in a) that would be considered “of nominal value”. The fair market value is based on the estimated price a property will bring in the open market and under prevailing market conditions in a sale between a willing buyer and a willing seller and must reflect the value at the time of the recording.         c) Exemption Claim – if either party is claiming an exemption from the transfer tax, check the box and explain the reason for the claim. See Title 36 Section 4641C for a complete list of exemptions.
7. DATE OF TRANSFER. Enter the actual date that the property transferred, which reflects when the ownership or title to the real property is delivered to the grantee. This may not be the same as the recording date.
8. WARNING. Check the box if the property is classified as current use.
9. SPECIAL CIRCUMSTANCES. If the sale of the property was either substantially more or less than the fair market value, check the box and provide a brief explanation as to the circumstances.
10. INCOME TAX WITHHELD. If you have any questions please contact the Income Tax Division at 207-626-8473.
11. OATH. Both buyer and seller OR their authorized agent must sign oath to the information on this form.
12. PREPARER. Please provide the name, mailing address, phone number and email address of the person or company preparing this form if different from the parties of the transaction.

PROPERTY TYPE CODES
VACANT LAND		COMMERCIAL		INDUSTRIAL
Rural	101	Mixed Use	301	Gas and Oil	401
Urban	102	Apt/2-3 Unit	302	Utility	402
Oceanfront	103	Apt/4+	303	Gravel Pit	403
Lake/Pond front	104	Bank	304	Lumber/Saw Mill	404
Stream/Riverfront	105	Restaurant	305	Pulp/Paper Mill	405
Agricultural	106	Medical	306	Light Manufacture	406
Commercial Zone	107	Office	307	Heavy Manufacture	407
Other	120	Retail	308	Other	420
		Automotive	309
SINGLE FAMILY		Marina	310	MISC CODES
		Warehouse	311
Rural	201	Hotel/Motel/Inn	312	Government	501
Urban	202	Nursing Home	313	Condominium	502
Oceanfront	203	Shopping Mall	314	Timeshare Unit	503
Lake/Pond front	204	Other	320	Non-Profit	504
Stream/Riverfront	205			Mobile Home Park	505
Mobile Home	206			Airport	506
Other	220			Conservation	507
				Current Use Classification	508
				Other	520

 

 

State Board of Property Tax Review

State Property Tax and Rent Refund

Useful Links

Maine.gov | DAFS Home | MRS Home | Privacy Policy