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Career Opportunity Bulletin


CODE:  656000    PAY GRADE:  17    ($13.89 - 19.46/hr.)

Value of State-paid Dental Insurance:  $13.69 biweekly

Value* of State-paid Health Insurance:

  • Level 1:  100% State Contribution (employee pays nothing):  $363.77 biweekly
  • Level 2:  95% State Contribution (employee pays 5%):  $345.58 biweekly
  • Level 3:  90% State Contribution (employee pays 10%):  $327.39 biweekly
  • Level 4:  85% State Contribution (employee pays 15%):  $309.20 biweekly

*The level of the actual value of state paid Health Insurance will be based on the employee’s wage rate and status with regard to the health credit premium program as of July 1, 2011.

Value of State’s share of Employee’s Retirement:  11.54% of pay

LAST UPDATE:  October 31, 2011      

CLOSING DATE:  Until Canceled        


This is office and administrative support work in assisting an individual(s) with 1) complex clerical responsibilities and administrative details that require sound knowledge of accompanying processes and procedures, and 2) the facilitation of management details by acting with authority and as an intermediary on delegated administrative matters.  Responsibilities require the use of independent judgment, initiative, and discretion to make determinations on varied matters.  Additional responsibilities include administrative support to one or more attorneys and/or individuals in the legal field requiring in-depth knowledge of legal processes, procedures, terminology, and/or documents.


In order to qualify, you must have training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.

Section I of the Supplemental Qualifications Form includes all of the knowledges and abilities required to minimally qualify for this job classification.  The final application evaluation score is based on the remaining sections of the Supplemental Qualifications Form.


TYPICAL DUTIES in this job classification include:

The Bureau of Human Resources reserves the right to use any other selection devices necessary in order to identify those candidates who are most qualified.


You must complete the on-line application by logging on to our Web Page (, clicking the Open Competitive Jobs link, and clicking Apply Now under this job title.

The Bureau of Human

Resources is unable to provide copies of submitted materials.

Maine State Government is an Equal Opportunity/Affirmative Action Employer


Secretary Associate - Legal (656000)

APPLICANT’S NAME:  _________________________________________________________


  • Your responses on this form will be the basis making a numerical evaluation of your background training and experience (your final score).
  • False or misleading statements may result in rejection of your Application for Employment or dismissal from Maine State Service if selected.
  • Statements made on this form and in your application are subject to verification by the Bureau of Human Resources and the Appointing Authority.

SECTION I - Minimum Requirements

Directions for Section I ONLY:  Indicate if you have the knowledge or ability listed below.  These are not tasks you need to have performed; however, you must indicate that you have the knowledge or ability to perform these tasks.

I have:



Knowledge of modern office practices.


Knowledge of spelling, punctuation, grammar and business English.


Ability to create spreadsheets.


Ability to perform data management.


Ability to access information from the internet.


Ability to distribute information through use of the internet.


Ability to proofread complex legal documents.


Ability to research a topic to gather information.


Ability to analyze research results and make recommendations.


Knowledge of alphabetical, numerical and chronological filing systems.


Knowledge of alphabetical, numerical, and chronological sub-filing systems.


Ability to code, post, and update data on standard documents.


Ability to compute, verify, and reconcile figures on financial documents.


Ability to develop computerized correspondence formats.


Ability to write routine reports.


Ability to write comprehensive reports.


Ability to compose standard business correspondence for supervisor review and signature.


Ability to review, select, and synthesize data for reports and correspondence.


Ability to develop standard work procedures within established guidelines.


Ability to develop new administrative policies and procedures to improve existing work practices.


Ability to develop new work methods to improve existing work practices.


Ability to effectively resolve problems.


Ability to communicate with customers and determine customer needs.


Ability to serve as a go-between for superiors with public and private contacts.


Knowledge of legal terminology.


Knowledge of office practices in the legal profession.


Ability to proofread legal documents.


Directions for Section II and III: Indicate your knowledge, skills and/or abilities by marking the appropriate boxes for each item listed. It is important that you be as honest as possible in your evaluation of your skills. If you are selected to be interviewed for one of these positions, you should anticipate the interviewer will have a copy of your self-evaluation and ask you to provide examples of work experience or training that support your self-evaluation ratings. You may also be required to complete a performance test to demonstrate your proficiencies in selected skills.


None -

I have no training, education, or experience in this area.


Level 1 -

I have some experience performing this task under close supervision -OR- I have successfully completed training or coursework in this area, but I have no experience performing this task.


Level 2 -

I have experience performing this task and am fully capable of performing this task independently.


Level 3 -

I have experience performing this task independently and have trained staff or provided assistance to other staff in this area.


I have:


Level 1

Level 2

Level 3

Established electronic filing systems.


Arranged advanced expense money for business expenditures.


Applied discretion and judgment in giving out information appropriately.


Conducted research on sensitive issues.


Responded independently to high-level or sensitive inquiries from public and private sources.


Written routine reports.


Written comprehensive reports.


Worked in situations that had timelines and set schedules.


Planned and adjusted work operations to meet expected and unexpected change.


Made standard changes to web page content.


Developed web pages using established content.


Typed agendas.


Taken minutes for distribution.


Composed standard business correspondence for supervisor review and signature.


Independently composed complex correspondence.


Served as a go-between for superiors with public and private contacts.


Maintained another’s work calendar and schedule.


Arranged business appointments, travel itineraries and meetings.


Developed and recommended new administrative policies, procedures, or work methods to improve existing work practices.


Developed and implemented organizational changes to improve organizational efficiency and effectiveness.


Maintained personnel files and related human resources documents.


Performed as first responder in addressing concerns regarding the work environment and office operations.


Applied to routine individual cases an explanation and interpretation of rules, policies and procedures, codes, or documentation requirements that pertain to legal secretarial work.


Proofread legal documents.


Edited legal documents.


Used legal terminology in a formal work setting.


Performed Legal Secretarial work.


Researched legal reference materials.





Level 1

Level 2

Level 3

Word processing














Scanning/imaging for databases


Web publishing software such as Dreamweaver or similar software


PowerPoint, or similar presentation software