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Career Opportunity Bulletin

OFFICE ASSOCIATE I

CODE:  654000    PAY GRADE:  11    ($11.78 - 16.50/hr.)

Value of State-paid Dental Insurance:  $13.69 biweekly

Value* of State-paid Health Insurance:

  • Level 1:  100% State Contribution (employee pays nothing):  $363.77 biweekly
  • Level 2:  95% State Contribution (employee pays 5%):  $345.58 biweekly
  • Level 3:  90% State Contribution (employee pays 10%):  $327.39 biweekly
  • Level 4:  85% State Contribution (employee pays 15%):  $309.20 biweekly

*The level of the actual value of state paid Health Insurance will be based on the employee’s wage rate and status with regard to the health credit premium program as of July 1, 2011.

Value of State’s share of Employee’s Retirement:  11.54% of pay


LAST UPDATE:  July 28, 2011

CLOSING DATE:  Until Canceled

JOB DESCRIPTION:

This is office and administrative support work performing complex office support tasks that are similar in natureResponsibilities require independent judgment in handling exceptions to established work assignments, priorities, and schedules.

MINIMUM REQUIREMENTS:

In order to qualify, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex office support tasks that are similar in nature, and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules.

Section I of the Supplemental Qualifications Form includes all of the knowledges and abilities required to minimally qualify for this job classification.  The final application evaluation score is based on the remaining sections of the Supplemental Qualifications Form.

GENERAL INFORMATION:

TYPICAL DUTIES in this job classification include:

The Bureau of Human Resources reserves the right to use any other selection devices necessary in order to identify those candidates who are most qualified.

APPLICATION INFORMATION:

You must complete the on-line application by logging on to our Web Page (www.maine.gov/bhr/state_jobs), clicking the Open Competitive Jobs link, and clicking Apply Now under this job title.

The Bureau of Human Resources is unable to provide copies of submitted materials.

Maine State Government is an Equal Opportunity/Affirmative Action Employer

SUPPLEMENTAL QUALIFICATIONS FORM

Office Associate I (654000)

APPLICANT’S NAME:  _____________________________________________________________

INSTRUCTIONS:

  • Your responses on this form will be the basis making a numerical evaluation of your background training and experience (your final score).
  • False or misleading statements may result in rejection of your Application for Employment or dismissal from Maine State Service if selected.
  • Statements made on this form and in your application are subject to verification by the Bureau of Human Resources and the Appointing Authority.

SECTION I - Minimum Requirements

Directions for Section I ONLY:  Indicate if you have the knowledge or ability listed below.  These are not tasks you need to have performed; however, you must indicate that you have the knowledge or ability to perform these tasks.

I have:

Knowledge of modern office practices.

 

Knowledge of techniques used in researching information.

 

Ability to type standard business correspondence from draft into final form using varied correspondence format.

 

Ability to format standard business correspondence.

 

Ability to establish manual filing systems.

 

Ability to establish computerized filing systems.

 

Ability to apply procedures in order to perform a task.

 

Ability to evaluate information in order to accomplish a task.

 

Ability to make determinations on a task using given information.

 

Ability to effectively monitor and ensure the flow of data input and output in electronic form.

 

Ability to effectively monitor and ensure the accuracy of data input and output in electronic form.

 

Ability to organize, amend, and transfer information and present in modified form.

 

Ability to determine inventory needs and order supplies.

 

Knowledge of spelling, punctuation, grammar, and business English.

 

Ability to make intermediate mathematical calculations.

 

Ability to review documents for completeness.

 

Ability to gather together routine information.

 

Ability to prepare worksheets.

 

Ability to perform data entry.

 

Directions for Sections II and III:  Indicate your skill level by marking the appropriate boxes for each item listed.  It is important that you be as honest as possible in your evaluation of your skills.  If you are selected to be interviewed for one of these positions, you should anticipate the interviewer will have a copy of your self-evaluation and ask you to provide examples of your work experience or training that support your self-evaluation ratings.  You may also be required to complete a performance test to demonstrate your proficiencies in selected skills.

Definitions:

None -

I have no training, education, or experience in this area.

   

Level 1 -

I have some experience performing this task under close supervision -OR- I have successfully completed training or coursework in this area, but I have no experience performing this task.

   

Level 2 -

I have experience performing this task and am fully capable of performing this task independently.

   

Level 3 -

I have experience performing this task independently and have trained others or provided assistance to other staff in this area.

SECTION II

I have:

None

Level 1

Level 2

Level 3

Typed standard business correspondence from draft or dictation into final form.

       

Formatted standard business correspondence.

       

Corresponded in writing with the public to receive or provide information.

       

Applied to routine individual cases an explanation and interpretation of regulations, policies and procedures, codes, or documentation requirements that pertain to the work.

       

Monitored, purchased, and maintained inventory.

       

Corresponded orally with the public to receive or provide information.

       

Performed routine, occasional secretarial duties such as complete work schedules, arrange appointments, arrange travel or lodging, and review documents to respond to requests.

       

Examined information to determine facts and detect errors and irregularities.

       

Examined information to determine facts, detect errors and irregularities, and taken action as authorized.

       

Developed standard work procedures within established guidelines.

       

Applied procedures in order to perform a task.

       

Evaluated information in order to accomplish a task.

       

Made determinations on a task using given information.

       

Trained co-workers and assigned and reviewed their work.

       

Reviewed, batched, converted, entered, and corrected the input of numerical data to computerized format.

       

Reviewed, batched, converted, entered, and corrected the input of alphabetical data to computerized format.

       

Reviewed, batched, converted, entered, and corrected the input of standard data to computerized format.

       

Reviewed, batched, converted, entered, and corrected the input of free form data to computerized format.

       

Monitored and ensured the flow of data input and output in electronic form.

       

Monitored and ensured the accuracy of data input and output in electronic form.

       

Recognized problems with computer hardware.

       

Recognized problems with computer software.

       

Recognized problems with computer user programs.

       

SECTION III

Computer Skills:

None

Level 1

Level 2

Level 3

Word processing

       

Spreadsheets

       

Databases

       

E-mail

       

Internet

       

Scanning and Indexing

       

Web publishing software such as Dreamweaver or similar software

       

PowerPoint, or similar presentation software

       

Transcription

       

Dictation