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Career Opportunity Bulletin

OFFICE ASSISTANT I

CODE: 653600 PAY GRADE: 5 ($9.68 - 13.57 /hr.)

Value of State-paid Health and Dental Insurance:

100% State Contribution (base salary less than or equal to $30,000.00 as of July 1, 2009) $356.62 biweekly (Health: $343.33 biweekly / Dental: $13.29 biweekly)
95% State Contribution(base salary greater than $30,000.00 or equal to $79,999.00 as of July 1, 2009) $339.45 biweekly (Health: $326.16 biweekly / Dental: $13.29 biweekly)
90% State Contribution(base salary greater than $79,999.00 as of July 1, 2009) $322.28 biweekly (Health:$308.99 biweekly / Dental: $13.29 biweekly)

Value of State’s share of Employee’s Retirement: 19.96 % of pay

LAST UPDATE : June 26, 2009

CLOSING DATE: Until Canceled

JOB DESCRIPTION:

This is office and administrative support work performing routine, standardized office support tasks having minimal variability.

MINIMUM REQUIREMENTS:

In order to qualify, you must have training, education or experience in office and administrative support work that demonstrates competency in applying a general knowledge of modern office practices to perform routine, standardized office and administrative support services.

GENERAL INFORMATION:

Qualified applicants will be placed on an Employment Register for this classification.
You must complete the required Supplemental Qualifications Form to be considered
Your application evaluation results will be e-mailed to the address you use to login to your online account.

TYPICAL DUTIES in this job classification include:

Perform basic office support functions such as open/distribute/send mail, answer telephone, photocopy, file, and receive visitors.
Type routine business documents as form letters, memos, vouchers, and summaries from final draft.
Prepare worksheets and perform data entry.
Answer factual inquiries and assist with routine requests.
Review documents and examine for completeness.
Receive, open, sort, weigh, and route incoming/outgoing mail/packages.
Label, register, and/or transport documents.
Gather and compile information for reports, records, and/or presentations.
Maintain computerized and/or manual records, logs, and information lists.
Post and/or transfer numbers from set data.
Monitor and maintain inventory/supplies.
Operate modern standard office equipment.
Operate applicable specialized equipment upon completion of appropriate training.

The Bureau of Human Resources reserves the right to use any other selection devices necessary in order to identify those candidates who are most qualified.

APPLICATION INFORMATION:

You must complete the on-line application by logging on to our Web Page (www.maine.gov/bhr/state_jobs), clicking the Open Competitive Jobs link, and clicking Apply Now under this job title.

The Bureau of Human Resources is unable to provide copies of submitted materials.

Maine State Government is an Equal Opportunity/Affirmative Action Employer

SUPPLEMENTAL QUALIFICATIONS FORM

Office Assistant I (653600)

APPLICANT’S NAME:_________________________________________________________________

INSTRUCTIONS:

Your responses on this form will be the basis making a numerical evaluation of your background training and experience (your final score).
False or misleading statements may result in rejection of your Application for Employment or dismissal from Maine State Service if selected.
Statements made on this form and in your application are subject to verification by the Bureau of Human Resources and the Appointing Authority.

SECTION I - Minimum Requirements

Directions for Section I ONLY: Indicate if you have the knowledge or ability listed below. These are not tasks you need to have performed; you must only have the knowledge or ability to perform these tasks.

I have:	Select if Applicable
Knowledge of modern office practices.
The ability to understand and follow basic oral and written instructions.
The ability to make basic mathematical calculations.
The ability to perform basic office support tasks such as process mail, answer telephone, photocopy, file, and receive visitors.

Directions for Section II and III: Indicate your skill level by marking the appropriate boxes for each item listed. It is important that you be as honest as possible in your evaluation of your skills. If you are selected to be interviewed for one of these positions, you should anticipate the interviewer will have a copy of your self-evaluation and ask you to provide examples of your work experience or training that support your self-evaluation ratings. You may also be required to complete a performance test to demonstrate your proficiencies in selected skills.

Definitions:

None -	I have no training, education, or experience in this area.
Level 1 -	I have successfully completed training or coursework in this area, but I have no experience performing this task -OR- have some experience performing this task under close supervision.
Level 2 -	I have experience performing this task and am fully capable of performing this task independently.
Level 3 -	I have experience performing this task independently and am capable of training staff or providing assistance to other staff in this area.

Section II

I have:	None	Level 1	Level 2	Level 3
Typed form letters or similar documents.
Typed documents from draft to final or revised form.
Prepared worksheets.
Performed data entry.
Created spreadsheets.
Performed data management using spreadsheets.
Prepared layout and formats for computerized documents, charts, or graphics.
Answered routine, factual questions from customers.
Contacted customers to explain routine information.
Gathered together routine information.
Searched for basic information by using telephone, computer, written requests or oral communication
Labeled or registered documents.
Maintained manual records, logs, or information lists.
Maintained computerized records, logs, or information lists.
Maintained a manual filing system.
Maintained a computerized filing system.
Posted numbers from data on basic documents.
Transferred numbers from one data source to another.
Reviewed documents for completeness.
Monitored and maintained office supplies.

Section III

Computer Skills	None	Level 1	Level 2	Level 3
Word processing.
Spreadsheets.
Databases.
E-mail.
Internet.
Scanning and Indexing
Web publishing software such as Dreamweaver or similar software.
PowerPoint, or similar presentation software.