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Career Opportunity Bulletin

INVENTORY & PROPERTY ASSOCIATE I-Supervisor

CODE: 653100 PAY GRADE: 13 ($11.86- 16.81/hr.)

Value of State-paid Health and Dental Insurance: $ 336.80 biweekly
Value of State’s share of Employee’s Retirement: 19.22 % of pay

OPENING DATE: July 22, 2008

CLOSING DATE: August 5, 2008

Only Employees With Promotional Status In The Department of The Transportation May Apply.

JOB DESCRIPTION:

This is a supervisory support services classification involving complex inventory and property management. This requires a strong knowledge of inventory storeroom methods, practices, transporting and shipping methods. Knowledge of purchasing, requisition procedures and the ability to use alphabetical, numerical, chronological and secondary filing systems. Qualified candidates will have the ability to effectively give/obtain basic, non-technical information, communicate orally and in writing. Knowledge of purchasing procedures and the ability to determine condition, quality and quantity of goods. Ability to receive/transport pack/unpack load/unload, assemble, identify, categorize, shelve and store inventory.

MINIMUM REQUIREMENTS:

In order to qualify, you must have training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles to perform complex work in conducting inventory operations for a warehouse or stockroom and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities and schedules.

Section I of the Supplemental Qualifications Form includes all of the knowledges and abilities required to minimally qualify for this job classification. The final application evaluation score is based on the remaining sections of the Supplemental Qualifications Form.

GENERAL INFORMATION:

The Department of Transportation has a current vacancy in Scarborough, Maine.
Qualified applicants will be placed on an Employment Register, which will be used to fill this and future vacancies.
You must complete the on-line application for this job title. Paper applications will not be accepted for this job title.
Your application evaluation results will be e-mailed to the address you use to login to your online account.
You must complete the required Supplemental Qualifications Form (part of online application “apply now” process).

TYPICAL DUTIES in this job classification include:

Verify inventory for conformance to prescribed specifications, and accept or reject accordingly.
Test and evaluate sample inventory, as requested.
Package and distribute inventory.
Oversee and maintain computerized and/or manual inventory control system.
Type routine business documents as form letters, memos, vouchers, and summaries from final draft.
Write requisitions, purchase orders, and/or contract lease forms.
Answer factual inquiries and assist with routine requests.
Recommend new or modified storage methods.
May lead the work and provide guidance to co-workers on a project or intermittent basis.
Assess office needs and recommend/ implement improvements for work space, equipment, and/or ergonomics.
Coordinate and integrate the work activities and resources of several projects or operational units.
Advise supervisor on fiscal and budget matters, as requested.
Advise supervisor regarding the work/operations and act as “troubleshooter.”

The Bureau of Human Resources reserves the right to use any other selection devices necessary in order to identify those candidates who are most qualified.

APPLICATION INFORMATION:

You must complete the on-line application by logging on to our Web Page (www.maine.gov/bhr/state_jobs), clicking the Open Competitive Jobs link, and clicking Apply Now under this job title.

PAPER APPLICATIONS WILL NOT BE ACCEPTED FOR THIS JOB TITLE.

The Bureau of Human Resources is unable to provide copies of submitted materials.

Maine State Government is an Equal Opportunity/Affirmative Action Employer

SUPPLEMENTAL QUALIFICATIONS FORM

(This form must accompany your application.)

Inventory& Property Associate I-Supervisor (653100)

APPLICANT’S NAME:_________________________________________________________________

INSTRUCTIONS:

Your responses on this form will be the basis making a numerical evaluation of your background training and experience (your final score).
False or misleading statements may result in rejection of your Application for Employment or dismissal from Maine State Service if selected.
Statements made on this form and in your application are subject to verification by the Bureau of Human Resources and the Appointing Authority.

SECTION I - Minimum Requirements

Directions for Section I ONLY: Indicate if you have the knowledge or ability listed below. These are not tasks you need to have performed; however, you must indicate that you have the knowledge or ability to perform these tasks.

I have:	YES	NO
Knowledge of basic inventory materials.
Knowledge of basic inventory practices.
Knowledge of inventory and storeroom methods and practices.
Knowledge of transporting and shipping methods.
Ability to use alphabetical, numerical, chronological, and secondary filing systems.
Ability to make basic mathematical calculations.
Ability to understand and follow basic oral and written instructions.
Ability to effectively communicate orally and in writing.
Ability to type routine business documents from final draft.
Ability to effectively receive, store, and ship inventory.
Knowledge of supervisory principles, methods, and techniques.
Ability to work with time lines and schedules.
Ability to instruct others and plan, prioritize and assign work.
Knowledge of teamwork principles and strategies.

Directions for Sections II and III: Indicate your skill level by marking the appropriate boxes for each item listed. It is important that you be as honest as possible in your evaluation of your skills. If you are selected to be interviewed for one of these positions, you should anticipate the interviewer will have a copy of your self-evaluation and ask you to provide examples of your work experience or training that support your self-evaluation ratings. You may also be required to complete a performance test to demonstrate your proficiencies in selected skills.

Definitions:

None -	I have no training, education, or experience in this area.

Level 1 -	I have successfully completed training or coursework in this area, but I have no experience performing this task -OR- have some experience performing this task under close supervision.

Level 2 -	I have experience performing this task and am fully capable of performing this task independently.

Level 3 -	I have experience performing this task independently and am capable of training staff or providing assistance to other staff in this area.

SECTION II:

I have:	None	Level 1	Level 2	Level 3
Received inventory.
Transported inventory.
Distributed inventory.
Advised supervisor regarding the work or operations and acted as a “troubleshooter”
Packaged inventory.
Packed and/or unpacked inventory.
Loaded and/or unloaded inventory.
Identified and/or categorized inventory.
Recorded receipt of inventory.
Determined routine inventory substitutions.
Gathered and compiled information for reports, records, and/or presentations.
Supervised employees, including responsibility for hiring, firing, and performance evaluations.
Maintained computerized records, logs, or information lists.
Overseen and maintained computerized records, logs, or information lists.
Maintained manual records, logs, or information lists.
Overseen and maintained manual records, logs, or information lists.
Operated hand tools such as power hand saws, cable and hose cutters, or crimpers in order to assist with light maintenance work.
Assessed office needs and recommended or implemented improvements for work space, equipment, and/or ergonomics.
Written orders for purchase of inventory as authorized.
Written requisitions, purchase orders, and/or contract release forms.
Knowledge of purchasing, bidding, requisitioning, and quantity buying procedures.
Determined level of inventory and requisitioned inventory or supplies.
Performed basic office support functions such as open and distribute mail, answer telephone, photocopy, file, or received visitors.
Typed routine business documents such as form letters, memos, or vouchers from final draft.
Verified inventory for conformance to prescribed specifications.
Determined condition, quality, and quantity of goods.
Tested and evaluated sample inventory.
Recommended new or modified storage methods.
Planned, organized and assigned work activities to subordinate staff.
Provided ongoing leadership for a work team.

SECTION III:

Computer/Equipment Experience:	None	Level 1	Level 2	Level 3
Spreadsheets
Databases
Operated a hydraulic pallet jack.
Operated an electric pallet jack.
Operated diesel lawn tractor.
Operated electric sizzor lift.
Operated electric signage machine.