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Career Opportunity Bulletin

MANAGEMENT ANALYST II

CODE: 039300 PAY GRADE: 24 ($35,921.60-48,921.60/yr.)*

Value of State-paid Health and Dental Insurance: $336.80 biweekly*
Value of State’s share of Employee’s Retirement: 19.22% of pay*

*Effective July, 1, 2008

OPENING DATE: June 27, 2008
Updated: 08/06/08

CLOSING DATE: Until Canceled

Only Employees With Promotional Status In The Executive Branch Of Maine State Government May Apply.

JOB DESCRIPTION:

This is professional services work involving the review, examination, and evaluation of complex organizational structures, administrative policies, and management systems of state departments, agencies, and institutions. Responsibilities include developing and conducting studies, summarizing findings, preparing reports, and recommending changes in organizational structures, programs, policies, procedures, or practices in administrative, financial, records, and information management systems. Work typically includes the supervision of subordinate professional and clerical employees.

MINIMUM REQUIREMENTS:

Eight (8) years of directly related training, education and/or experience providing knowledge of theories, working concepts, and methods used in analyzing, evaluating, and developing improvements to organizational, governmental, and/or managerial systems, programs, and practices.

GENERAL INFORMATION:

Qualified applicants will be placed on an Employment Register for this classification. This register will be used to fill future vacancies throughout State Government.
You must complete the required Supplemental Qualifications Form (part of online application “apply now” process).
Your application evaluation results will be e-mailed to the address you use to login to your online account.

TYPICAL DUTIES in this job classification include:

Plans and organizes studies of work and organizational problems including duplication, communication, information flow, inventory control, cost containment, and integrated service delivery.
Gathers and organizes information on problems, deficiencies, and resource waste.
Analyzes data gathered, develops information and documentation, and considers solutions or alternative methods of proceeding.
Installs new systems, confers with and trains agency staff, and conducts operational effectiveness reviews.
Develops and updates manuals outlining performance methods, organizational policies and procedures, and system operations.

TESTING PROCEDURE:

The information you provide with your application and Supplemental Qualifications Form will be compared to criteria developed by experts who are familiar with this job and its requirements, and converted to a numerical score.

The Bureau of Human Resources reserves the right to use any other selection devices necessary in order to identify those candidates who are most qualified.

APPLICATION INFORMATION:

You must complete the on-line application by logging on to our Web Page (www.maine.gov/bhr/state_jobs), clicking the Open Competitive Jobs link, and clicking Apply Now under this job title.

PAPER APPLICATIONS WILL NOT BE ACCEPTED FOR THIS JOB TITLE.

The Bureau of Human Resources is unable to provide copies of submitted materials.

Maine State Government is an Equal Opportunity/Affirmative Action Employer

SUPPLEMENTAL QUALIFICATIONS FORM

MANAGEMENT ANALYST II (039300)

APPLICANT’S NAME:_________________________________________________________________

INSTRUCTIONS:

Your responses on this form will be the basis making a numerical evaluation of your background training and experience (your final score).
False or misleading statements may result in rejection of your Application for Employment or dismissal from Maine State Service if selected.
Statements made on this form and in your application are subject to verification by the Bureau of Human Resources and the Appointing Authority.

SECTION I - Minimum Requirements

Please select the statement which best describes your education and experience:

	Eight (8) years of directly related training, education and/or experience providing knowledge of theories, working concepts, and methods used in analyzing, evaluating, and developing improvements to organizational, governmental, and/or managerial systems, programs, and practices.
	I have less than eight (8) years of directly related training, education and/or experience providing knowledge of theories, working concepts, and methods used in analyzing, evaluating, and developing improvements to organizational, governmental, and/or managerial systems, programs, and practices.

*Management analysis and/or methods and systems work includes duties such as:

Reviewing, examining, evaluating, analyzing and recommending changes to:
Unit organization or organizational structures.
Operations
Programs
Policies
Procedures, methods, or practices.
Information flow
Production methods.
Inventory control
Administrative, financial, and information management systems (computerized and non computerized)
Statistical work, including identifying trends.
Planning and research work.
Gathering, compiling, and analyzing information and making recommendations.

Directions for Sections II: Indicate your knowledge, skills, and/or abilities by marking the appropriate boxes for each item listed. It is important that you be as honest as possible in your evaluation of your skills. If you are selected to be interviewed for one of these positions, you should anticipate the interviewer will have a copy of your self-evaluation and ask you to provide examples of your work experience or training that support your self-evaluation ratings. You may also be required to complete a performance test to demonstrate your proficiencies in selected skills.

SECTION II:

For each section, please select the statement which best describes the highest level of your knowledge, skills, and/or abilities.

Supervising

	I have gained some knowledge of supervisory practices through completion of a class or seminar.
	I have lead worker experience that involved work assignment, direction, and monitoring staff.
	I have work experience supervising a group of 5 or more staff.

Research

	I have experience performing extensive research, analysis, and problem solving. The problem solving required negotiation skills with authority to act on decisions made.
	I have experience performing extensive research and analysis of highly complex or technical material requiring in-depth subject knowledge.
	I have experience researching a variety of sources to verify information, identify and resolve problems, and determine if requirements were met or complied with established policies.

Project Management

	I have work experience where I had to balance, coordinate, and set priorities for multiple projects with varying and/or conflicting deadlines.
	I have work experience which included several long-term projects with varying deadlines. I had complete responsibility for ensuring the work was accomplished and time lines were met.
	Neither of the above applies.

Computer Experience

	I am unfamiliar with computer operations.
	I am familiar with basic computer operations.
	I have experience with Internet/web based applications.
	I have experience with databases, spreadsheets, or word processing applications.
	I have experience with databases, spreadsheets, *and* word processing applications.

Budgeting/Fiscal Management

	I have professional accounting, office administration, or personnel management experience.
	I have supervisory experience in the areas of professional accounting, office administration, or personnel management.
	I have experience in all areas of business management to include experience in accounting, budgeting, personnel management, inventory, etc. (e.g. the operation of a small business, and/or executive level experience in a public or private company (Director of Operations, Vice President level position etc.)) to include supervision.

Training/Presentation Skills

	I have developed and implemented comprehensive training programs.
	I have developed and implemented components of a training program.
	I have delivered staff training.

Documentation/Writing Skills

	I have experience composing and editing technical documentation, training materials, standard operating procedures, policies, and routine business correspondence.
	I have experience composing and editing technical information manuals, training materials, or routine business correspondence.
	I have experience composing and editing business correspondence.