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Career Opportunity Bulletin

CLERK IV

CODE: 000400 PAY GRADE 18 ($14.77 – 19.67/hr.)*

Value of State-paid Health and Dental Insurance:

100% State Contribution (base salary less than or equal to $30,000.00 as of July 1, 2009) $356.62 biweekly (Health: $343.33 biweekly / Dental: $13.29 biweekly)
95% State Contribution (base salary greater than $30,000.00 or equal to $79,999.00 as of July 1, 2009) $339.45 biweekly (Health: $326.16 biweekly / Dental: $13.29 biweekly)
90% State Contribution (base salary greater than $79,999.00 as of July 1, 2009) $322.28 biweekly (Health: $308.99 biweekly / Dental: $13.29 biweekly)

Value of State’s share of Employee’s Retirement: 19.96 % of pay

Pay includes 1% Market Pay Adjustment

LAST UPDATE : June 26, 2009

CLOSING DATE: Until Canceled

JOB DESCRIPTION:

This is clerical office management and supervisory work responsible for the operation of a large clerical unit. An employee in this classification interprets policies and establishes, implements, and adapts methods and procedures to meet work objectives following generally accepted practices, standards, policies, and guidelines. Work requires knowledge of a variety of specialized office support equipment and its selection, use, capabilities, and scheduling.

MINIMUM REQUIREMENTS:

In order to qualify, you must have six (6) years of responsible clerical experience, including two (2) years of experience in a supervisory or highly independent clerical/office support role, such as a Clerk III/Clerk Typist III or Secretary.

GENERAL INFORMATION:

Qualified applicants will be placed on an Employment Register for this classification.
You must complete the on-line application for this job title.
Your application evaluation results will be e-mailed to the address you use to login to your online account.

TYPICAL DUTIES in this job classification include:

Plans and organizes unit work, and delegates and distributes assignments.
Monitors, examines, and reviews forms, documents, records, and files for completeness and accuracy.
Establishes, modifies, and explains work methods, procedures, and office record and filing systems.
Prepares and maintains work activity reports.
Reviews, oversees, and monitors the maintenance of diverse and complex records.
Oversees the purchasing of books, supplies, equipment, and services.
Organizes materials, and sets up formats and layouts of documents.
Interviews, selects, trains, and evaluates staff; adjusts employee complaints.

The Bureau of Human Resources reserves the right to use any other selection devices necessary in order to identify those candidates who are most qualified.

APPLICATION INFORMATION:

You must complete the on-line application by logging on to our Web Page (www.maine.gov/bhr/state_jobs), clicking the Open Competitive Jobs link, and clicking Apply Now under this job title.

The Bureau of Human Resources is unable to provide copies of submitted materials.

Maine State Government is an Equal Opportunity/Affirmative Action Employer

SUPPLEMENTAL QUALIFICATIONS FORM

Clerk IV (000400)

APPLICANT’S NAME:_________________________________________________________________

INSTRUCTIONS:

Your responses on this form will be the basis making a numerical evaluation of your background training and experience (your final score).
False or misleading statements may result in rejection of your Application for Employment or dismissal from Maine State Service if selected.
Statements made on this form and in your application are subject to verification by the Bureau of Human Resources and the Appointing Authority.

SECTION I - Minimum Requirements

Please check the statement that describes your experience:
I have at least six years (full time) of responsible clerical experience, including at least two years of experience in a supervisory or highly independent clerical/office support role, such as a Clerk III, Clerk Typist III, or Secretary.
I have less than six years (full time) of responsible clerical experience, including at least two years of experience in a supervisory or highly independent clerical/office support role, such as a Clerk III, Clerk Typist III, or Secretary.

Directions for Sections II and III: Indicate your skill level by marking the appropriate boxes for each item listed. It is important that you be as honest as possible in your evaluation of your skills. If you are selected to be interviewed for one of these positions, you should anticipate the interviewer will have a copy of your self-evaluation and ask you to provide examples of your work experience or training that support your self-evaluation ratings. You may also be required to complete a performance test to demonstrate your proficiencies in selected skills.

Definitions:

None -	I have no training, education, or experience in this area.

Level 1 -	I have successfully completed training or coursework in this area, but I have no experience performing this task -OR- have some experience performing this task under close supervision.

Level 2 -	I have experience performing this task and am fully capable of performing this task independently.

Level 3 -	I have experience performing this task independently and am capable of training staff or providing assistance to other staff in this area.

SECTION II:

I have:	None	Level 1	Level 2	Level 3
Supervise employees including being responsible for hiring, firing, and performance evaluations.
Team leader responsible for several assignments with varying and/or conflicting deadlines.
Monitor, examine, and review forms, formats, documents, records, and files for accuracy and completeness of others work.
Interpret and explain rules, regulations, policies, and/or procedures; and apply them to individual cases.
Deal with difficult customers and work thorough complex problems with them to find a solution.
Proofread and/or editing complex and technical documents.
Training office staff in office practices and procedures.
Write and prepare correspondence and documents.
Plan, organize, delegate, and prioritize the work of employees.
Develop and recommend administrative policies and procedures in order to improve administrative operations.
Reconcile accounting information.

SECTION III:

Computer Experience	None	Level 1	Level 2	Level 3
Word processing
Spreadsheets
Databases
Web applications such as Dreamweaver or other web development tool
Scanning and indexing software
PowerPoint or other similar presentation development software
Outlook