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BUREAU OF HUMAN RESOURCES
HUMAN RESOURCES POLICY AND PRACTICES MANUAL


9.4.B NO SOLICITATION POLICY – Deferred Compensation

REFERENCE:


Management and employees frequently inquire about the standards under which employees can meet with representatives of the State’s deferred compensation vendors. A deferred compensation solicitation policy was issued 10/28/92, under which the guiding principle is that no business is to be conducted on state time or at the employees’ worksite. In a subsequent memorandum (09/27/93), deferred compensation representatives are permitted to conduct meetings before work, during lunch, or after work, and when the representatives get prior approval. [Note: In current practice, prior approval should be obtained from the Voluntary Benefits Coordinator, Division of Employee Health and Benefits, at 624-7380.] In other words, if a vendor asks to meet with employees at a state worksite, they must have the explicit permission and employees may not meet with the vendor during work hours.

The focus of this policy is to ensure that each vendor has equal access to employees and that the various agencies handle requests for information in a similar manner. In the event that a company representative has scheduled a meeting, agency human resource representatives should confirm that prior approval has been obtained.

Human resource representatives should not distribute materials given to them by deferred compensation representatives.

Employees who inquire about the deferred compensation plan should be directed to the Voluntary Benefits Coordinator, Division of Employee Health and Benefits, at 624-7380.


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