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ADMINISTRATIVE & FINANCIAL SERVICES
Bureau of Human Resources
November 13, 2000
HUMAN RESOURCES MEMORANDUM 7-00
||Directors of Administrative Services, Personnel Officers,
||Payment of Lump Sum Longevity for
The purpose of this memorandum is to
provide instructions for processing longevity bonuses for confidential
Items Included with this
- Payroll processing calendars for the payment of bonuses.
- List of employees in your agency who will be automatically processed for
longevity bonuses. (This report is sent to Personnel Managers
only). This report lists all employees who are in administrative units
X, Y, H, or M, and have at least 15 years of service based on the longevity
date contained in their MFASIS HR record.
- List of confidential employees who will not be processed automatically fr
a longevity bonus, because:
a. the employee is in one of the administrative units listed above,
but is not eligible because the longevity date does not indicate at least 15
years of service, or
b. the employee is in administrative unit O (Statutory Salary) or Z
(Excluded from Bargaining). Employees in administrative units O or Z,
if eligible based on service time, may be granted a longevity bonus by their
salary setting authority. Authorization for this payment in the form
of a memo must be sent to the Bureau of Human Resources. BHR will
audit the request, and payment will be made by the Bureau of Accounts and
NOTE: Agencies for which there are no eligible employees
will receive a report with a printed message that all input was skipped.
- Longevity bonuses are based on authorized position hours per year,
multiplied by .30 per hour for employees with 15 years of service as of
January 1, 2001 and .40 per hour for employees with 20 years of service as
of January 1, 2001.
- The hours and weeks in the current position record will be used to
establish the number of hours upon which to base the bonus. By
exception, employees who are in the Voluntary Cost Savings Program, and who
have had their position hours and/or weeks revised downward because of this
program will not be penalized. The longevity calculation will be made
as if the employee had not taken the voluntary reduction.
- Payment will be made by separate check to be delivered to the employee as
shown on the attached processing calendar.
- Standard deductions for State and Federal taxes will be taken.
- This longevity bonus is for Calendar Year 2001 (January - December).
- The employees must have a longevity date which is equal to January 1,
1986, or earlier. NOTE: Time counted for longevity
pay for confidential employees need not be continuous. Any time in a
status-granting appointment and position can be combined to establish a
longevity date. Time in the Legislature, Judicial, and Executive
Branches of Government is countable.
- The employee must be in active pay status. If an otherwise eligible
employee is on a leave of absence, the employee will need to be processed
for their longevity bonus after they return to active pay status.
Specific written authorization must be requested and received from the
Bureau of Human Resources for all such future payments.
- The current appointment type must be C or D.
Employees who have been determined eligible for automatic payment have the
amount printed beside their name on the report. This amount will be paid
to the employee automatically, if no corrections are received from
agencies. If the amount is incorrect, or if the employee is incorrectly
included or excluded, you must notify Jeannie Johnson prior to the time and
attendance processing of bonuses for your pay cycle as shown on the attached processing
Please refer any questions that you may have to Jeannie Johnson, Bureau of
Human Resources, Telephone 287-4433.
S/Donald A. Wills
Donald A. Wills