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DEPARTMENT OF ADMINISTRATIVE & FINANCIAL SERVICES
Bureau of Human Resources
November 10, 1997
HUMAN RESOURCES MEMORANDUM 13-97
||Directors of Administrative Services, Personnel Officers, Payroll Managers
||Payment of Lump Sum Longevity for Confidential Employees
The purpose of this memorandum is to provide instructions for processing longevity
bonuses for confidential employees.
Items Included with this Memorandum
- Payroll processing calendars for the payment of bonuses.
- List of employees in your agency who will be automatically processed for longevity
bonuses. (This report is sent to Personnel Managers only). This report lists
all employees who are in administrative units X, Y, H, or M, and have at least 15 years of
service based on the longevity date contained in their MFASIS HR record.
- List of confidential employees who will not be processed automatically for a longevity
- the employee is in one of the administrative units listed above, but is not eligible
because the longevity date does not indicate at least 15 years of service, or
- the employee is in administrative unit O (Statutory Salary) or Z (Excluded from
Bargainng). Employees in administrative units O or Z, if eligible based on service
time, may be granted a longevity bonus by their salary setting authority.
Authorization for this payment in the form of a memo must be sent to the Bureau f
Human Resources. BHR will audit the request, and payment will be made by the Bureau
of Accounts and Control.
NOTE: Agencies for which there are no eligible employees will
receive a report with a printed message that all input was skipped.
- Longevity bonuses are based on authorized position hours per year, multiplied by .30 per
hour for employees with 15 years of service as of January 1, 1998 and .40 per hour for
employees with 20 years of service as of January 1, 1998.
- The hours and weeks in the current position record will be used to establish the number
of hours upon which to base the bonus. By exception, employees who are in the
Voluntary Cost Savings Program, and who have had their position hours and/or weeks revised
downward because of this program will not be penalized. The longevity calculation
will be made as if the employee had not taken the voluntary reduction.
- Payment will be made by separate check to be delivered to the employee as shown on the
attached processing calendar.
- Standard deductions for State and Federal taxes will be taken.
- This longevity bonus is for Calendar Year 1998 (January - December).
- The employees must have a longevity date which is equal to January 1, 1983, or earlier.
NOTE: Time counted for longevity pay for confidential
employees need not be continuous. Any time in a status-granting appointment and
position can be combined to establish a longevity date. Time in the Legislature,
Judicial, and Executive Branches of Government is countable.
- The employee must be in active pay status. If an otherwise eligible employee is on
a leave of absence, the employee will need to be processed for their longevity bonus after
they return to active pay status. Specific written authorization must be requested
and received from the Bureau of Human Resources for all such future payments.
- The current appointment type must be C or D.
Employees who have been determined eligible for automatic payment have the amount
printed beside their name on the report. This amount will be paid to the employee
automatically, if no corrections are received from agencies. If the amount is
incorrect, or if the employee is incorrectly included or excluded, you must notify Jeannie
Johnson prior to the time and attendance processing of bonuses for your pay cycle as shown
on the attached processing calendars.
Please refer any questions that you may have to Jeannie Johnson, Bureau of Human
Resources, Telephone: 287-4433.
Donald A. Wills, Acting Director
BUREAU OF HUMAN RESOURCES
November Processing Calendar
December Processing Calendar