Division of Audit

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Notices and Division Updates

Electronic submissions of cost reports are preferred. The Division of Audit is transitioning to a new secure file transfer solution called MOVEit for electronic submissions.  Inquiries on how to be setup with an account in MOVEit can be directed to Lucas Allen, Manager of Data Analytics at lucas.allen@maine.gov.  Original wet signatures are still needed to be sent via mail (signature pages only).

A notice related to Maine Health Care Financial Relief Grant Program 2.0: Hospitals and Long-term care facilities was issued to applicable providers on 06/17/21.  Here is a FAQ.

All MaineCare Providers with a September 30, 2020 fiscal year end will need to submit their cost reports by March 1, 2021.  Providers with a December 31, 2020 fiscal year end will need to submit their cost reports by May 31, 2021. Hospitals will have an additional 60 days to file for these fiscal year ends based on the need to have the Medicare hospital cost report completed before filing the Medicaid cost report.

Automatic extension for Single Audits that received COVID-19 funding

In light of the late issuance of audit guidance for the COVID-19 programs contained in this addendum, awarding agencies, in their capacity as cognizant or oversight agencies for audit, must allow recipients and subrecipients that received COVID-19 funding with original due dates from October 1, 2020, through June 30, 2021, an extension for up to three (3) months beyond the normal due date in the completion and submission of the Single Audit reporting package. No further action by awarding agencies is required to enact this extension.

This extension does not require individual recipients and subrecipients to seek approval for the extension by the cognizant or oversight agency for audit; however, recipients and subrecipients should maintain documentation of the reason for the delayed filing. Recipients and subrecipients taking advantage of this extension would still qualify as a “low-risk auditee” under the criteria of 2 CFR section 200.520(a) – Criteria for a low-risk auditee.

Audit Overview and Responsibilities

The Division of Audit at DHHS performs compliance and cost settlement audits on approximately 600 different provider organizations and/or community agencies which receive over $1.5 billion of State and Federal funds through either the MaineCare program or from contracted services.

MaineCare Audit

The MaineCare audit section conducts compliance audits and issues final cost settlements on all MaineCare cost reimbursed programs. 

These programs include Nursing Facilities, Intermediate Care Facilities for Individuals with Intellectual Disabilities, Residential Care Facilities, Private Non-Medical Institutions, and Hospitals. 

The audits are conducted to ensure that MaineCare funds are expended in accordance with the MaineCare Benefits Manual, the Provider Reimbursement Manual, and the Code of Federal Regulations. We process over 600 cost reports annually representing approximately $1 billion in MaineCare funding.

Social Service Audit

The Social Service Audit team conducts desk reviews on audits submitted by community agencies that have been performed in accordance with 2 CFR Part 200 as well as close-out reviews on all Department contracts to sub-recipients.

Internal Audit 

The Internal Audit Unit oversees all auditing of DHHS conducted by external agencies, assures corrective action plans are implemented and meeting their objective, and conducts specialized audits as needed.