Forms

Please select a form from the list below. These forms are in DOC or XLS format.

SUPPLEMENTAL DOCUMENTS
If you have forgotten or are new to the RFP process and need some guidance or information, please contact the Division of Purchases at 207-624-7340. We are available to conduct training sessions or answer your specific questions.

BP37CA - Competitive Award Authorization Form (MS-Word)
This form must accompany contracts being proposed for approval that are the direct result of a competitive RFP or a subsequent renewal that was anticipated in the RFP.  If the renewals allowable under the original RFP have been exhausted, another competitive RFP must be conducted.

BP37SS - Sole Source Authorization Form (MS-Word)
This form must accompany contracts being proposed for approval that are not the direct result of a competitive RFP or a subsequent renewal that was anticipated in the RFP.  This form must also accompany ALL amendments. If the proposed contract is the direct result of a competitive RFP or an anticipated renewal, please complete the Competitive Award Authorization Form (above).

BP37PA - Participating Addendum Authorization Form (MS-Word)
This form must accompany contracts being proposed for approval that are the result of participation (a.k.a. “piggybacking”) under pre-existing, competitively awarded contracts.  Pre-existing contracts can be in the form of multi-state cooperative agreements, or contracts that were competitively awarded by individual states or public entities.  The information requested below should explain the general departmental need for the contracted service or commodity, describe the process undertaken to identify existing contracts, and explain the method of achieving the best contract in terms of price and quality of service/commodity.

BP37AM Form (MS-Word)
This form must accompany amendments being proposed for approval to existing contracts.

Governor's Office Cooperative Agreement (GOVCOOP) Form (MS-Word)
This form, once completed, must be sent directly to the Governor's Office and the requesting Department's senior policy advisor in order to receive approval prior to establishing a cooperative agreement with the University of Maine System or the Community College System. If approval from the Governor's Office is received, then the signed form should then be provided to the Division of Purchases, along with a copy of the proposed cooperative agreement, for final review and approval.

Information Sheet for Contracted Positions (Excel)
This form must be submitted with any temp. service contract or temp. service contract amendments.

Debarment Form (MS-Word)
This form is required when awards are made using federal funds such as 013 and 015 and the dollar value exceeds $25,000.00.

CONTRACT DOCUMENTS

BP18R $5,000.00 Contract (MS-Word)
This form is for contracts $5,000.00 and under.

BP54 Agreement to purchases Services – EO Compliance (MS-Word)
This document is used for contracts of any dollar amount, and it incorporates language stating that the contract is consistent with Executive Order 17 FY08/09 and complies with its requirements. Contracts presented on this form DO NOT need to be accompanied by a signed Executive Order Compliance Form; however, must be accompanied by one completed BP37CA or BP37SS as appropriate.

BP54-EO-IT Agreement to purchases Services – EO Compliance - Information Technology Contracts (MS-Word)
This document is used for all Information Technology contracts of any dollar amount, and it incorporates language stating that the contract is consistent with the Executive Order 17 FY08/09, and that it complies with its requirements. Contracts presented on this form DO NOT need to be accompanied by a signed Executive Order Compliance Form; however, must be accompanied by one completed BP37CA or BP37SS as appropriate. Additionally, if the contract includes ARRA funding, you must attach one ARRA BP54 EO IT Additional Ts and Cs. INSTRUCTIONS for Rider B-IT (MS-Word)

Amendment (MS-Word)
This form should be used to make a change or modification to any BP54 contract document.

 

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