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Data Standards Document
STUDENTS
DOCUMENT VERSION: 1
Statewide Longitudinal Data System
Maine Department of Education
23 State House Station
Help Desk: (207) 624-6896
This document is
valid until June 30, 2010, unless a revision is published prior.
Document
Change Control
The following is the document control for revisions to this document.
This document is valid
until June 30, 2010, unless a revision is published prior.
|
Version |
Date |
Author |
Description |
|
1.0 |
April 27, 2009 |
D. Chuhta |
Original document – Draft |
|
1.1 |
May 5, 2009 |
D. Chuhta |
Added edits from MIS feedback |
|
1.2 |
May 19, 2009 |
D. Chuhta |
Added edits from w/i Department |
|
1.3 |
May 26, 2009 |
D. Chuhta |
Edited Behavior |
|
1.4 |
June 30, 2009 |
D. Chuhta |
Added notice for CTE |
|
1.5 |
July 13, 2009 |
D. Chuhta |
Added edits from focus group |
|
1.6 |
July 14, 2009 |
D. Chuhta |
Added updated index |
|
1.7 |
July 20, 2009 |
D. Chuhta |
Clarified Special Enrollment for Special Education |
|
1.8 |
July 21, 2009 |
D. Chuhta |
Updated field names to match 10.1 |
|
1.9 |
July 28, 2009 |
D. Chuhta |
Revised Special Ed Start Date |
|
1.10 |
July 29, 2009 |
D. Chuhta |
Noted termination of use on 2 special education exit codes. |
|
1.11 |
July 31, 2009 |
D. Chuhta |
Cover design change |
|
1.12 |
August 3, 2009 |
D. Chuhta |
Updated Fisc Resp code A |
|
1.13 |
August 10, 2009 |
D. Chuhta |
Added Student Mailing Address section |
|
1.14 |
August 12, 2009 |
D. Chuhta |
Updated information in Special Enrollment Changes |
|
1.15 |
August 14, 2009 |
D. Chuhta |
Updated LEP program categories |
|
1.16 |
August 27, 2009 |
D. Chuhta |
Added Supplemental Education Services standard |
|
1.17 |
October 14, 2009 |
D. Chuhta |
Defined Title IA persistence, added Start Status standard |
|
1.18 |
October 15, 2009 |
D. Chuhta |
Graduation tab updates |
|
1.19 |
November 12, 2009 |
D. Chuhta |
Behavior reporting updates |
|
1.20 |
March 11, 2010 |
D. Chuhta |
Removed “A” Fiscal Responsibility |
Purpose of this Document
The purpose of this document is
to give
While this information is applicable to all data entry into the system (upload or direct entry), it has been designed to follow the user interface (logging in and viewing the screens). Regardless of entry method, however, the standards remain the same. This document lists the screen names and requirement status of the fields in the order in which they appear online.
The Maine Department of Education is responsible for preparing and maintaining this official document. Please feel free to submit your comments and/or questions in reference to this official document to daniel.chuhta@maine.gov, or by calling
(207) 624-6810.
Table of Contents
To search for a specific
field, use Ctrl-F (PC) or Command-F (Mac) to search for the name.
Infinite Campus – State Edition Contacts
General Enrollment Information
Incidents of Prohibited Behavior
Career and Technical Education Information (notice)
Infinite Campus-State
Edition Contacts
Support (207) 624-6896
Training and Data Quality (207)
624-6810
Leadership (207) 624-6790
Bill Hurwitch (Project Director)
Brian Snow (Data Manager)
Program
Specific Contacts
Assessment – MHSA (207)
624-6827
Assessment – NECAP/MEA (207)
624-6775
Assessment – PAAP (207)
624-6774
AYP (Adequate Yearly Progress) (207) 624-6705
Gifted and Talented (207)
624-6650
Health Information (207)
624-6688
Homeless Students (207)
624-6637
Safe and Drug Free Schools (Behavior) (207) 287-8904 or
(207)
287-6475
Special Education Services (207)
624-6650
Student Residency and Enrollment (207) 624-6799
Title IC (Migrant) (207)
624-6723
Title III (Limited English Proficiency) (207) 624-6788
Truancy (207)
624-6637
The following are required fields which create an identity for the student in Infinite Campus. Without creating this identity first, either by upload or manual entry, other processes may not work.
Note: if any of these fields are changed
(either intentionally or not), a new personal record will be created,
essentially duplicating the student. If
a change is necessary, see “Identities” on page 8.
Last
Name: The name borne in common by members of a
student's family. (Do not include suffixes such as Jr., Sr., III,
etc.) If this name changes, a new
identity must be created on the Identities tab.
First
Name: The first name given to a student at birth,
baptism, or during another naming ceremony, or through legal change (no
alias). If this name changes, a new
identity must be created on the Identities tab.
Gender:
The concept describing the biological traits of a student that
distinguish the males and females of a species.
Birth
Date: This is the month, day, and year on which an
individual was born.
Race
Ethnicity: The general racial or ethnic heritage
category which most clearly reflects the individual's recognition of his or her
community or with which the individual most identifies.
A: Asian, Pacific
Islander - A person having origins in any of the original peoples of the Far
East, Southeast Asia, the Indian subcontinent, or the
B: African
American-Black - A person having origins in any of the black racial groups of
C: Caucasian-White - A
person having origins in any of the original peoples of Europe, North Africa,
or the
H: Hispanic - A person
of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish
culture or origin, regardless of race. The term "Spanish origin" can
be used in addition to "Hispanic or Latino.”
I: American Indian,
Native Alaskan - A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains tribal
affiliation or community attachment.
If
the student is an immigrant, then the following are required:
Date
Entered US School: This is the month, day, and year on which the
student first entered a
Immigrant:
This identification is used for students who (A) are aged 3 through 21;
(B) were not born in any State; and (C) have not been attending one or more
schools in any one or more States for more than 3 full academic years.
If
you are adding a student using direct entry, the following fields are also
required to create an identity:
Calendar: This is the current school year.
Schedule:
This is the default schedule.
Grade:
This is the current grade level of the student.
Start
Date: The month, day, and year on which an
individual enters and begins to receive instructional services in a school or
an institution during a given session.
Service
Type: This is the enrollment type of the
student.
P: Primary (used by
most)
S: Partial - for Voc.
Ed., etc.
N: Special Ed Services –
for a student attending a private school within the town, is funded by parents,
but is receiving public special education services only. This can also be used for a special education
student who has been expelled from the public school, but is still receiving
special services.
Start Status:
This indicates the student’s previous status, or describes the reason
for creating the enrollment. For a
complete list of start codes, see: http://www.maine.gov/education/medms/Data/schemastudentcodes.htm
Once the person has been created (by direct
entry), the following fields applicable to students will also be on the
Demographics page:
Local Student Number:
This is the student’s identification number from the local student
information system (SIS).
Student State ID: This is the student’s state
identification number (often called the MEDMS number).
Note:
The “Personal Contact Information” section is for staff only.
The “Background” section is for staff only.
The
Identities tab is found via Index > Census > People.
If
a student’s legal name changes (by adoption, court order, etc.), a new identity
should be created, rather than editing the demographic information. The following fields are required to create a
new identity.
Last
Name: The name borne in common by members of a
student's family. (do not include suffixes such as Jr., Sr., III,
etc.). If this name changes, a new
identity must be created on the Identities tab.
First
Name: The first name given to a student at birth,
baptism, or during another naming ceremony, or through legal change. (no
alias). If this name changes, a new
identity must be created on the Identities tab.
Gender:
The concept describing the biological traits of a student that
distinguish the males and females of a species.
Birth
Date: This is the month, day, and year on which an
individual was born.
Race
Ethnicity: The general racial or ethnic heritage
category which most clearly reflects the individual's recognition of his or her
community or with which the individual most identifies.
A: Asian, Pacific
Islander - A person having origins in any of the original peoples of the Far
East, Southeast Asia, the Indian subcontinent, or the
B: African
American-Black - A person having origins in any of the black racial groups of
C: Caucasian-White - A
person having origins in any of the original peoples of Europe, North Africa,
or the
H: Hispanic - A person
of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish
culture or origin, regardless of race. The term "Spanish origin" can
be used in addition to "Hispanic or Latino.”
I: American Indian,
Native Alaskan - A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains tribal
affiliation or community attachment.
Effective Date: This is the month, day, and year on which the new identity became effective.
GENERAL ENROLLMENT FIELDS
Grade:
This is the current grade level of the student.
Start
Date: The month, day, and year on which an individual
enters and begins to receive instructional services in a school or an
institution during a given session.
Service
Type: This is the enrollment type of the
student.
P: Primary (used by
most)
S: Partial - for Voc.
Ed., etc.
N: Special Ed Services –
for a student attending a private school within the town, is funded by parents,
but is receiving public special education services only. This can also be used for a special education
student who has been expelled from the public school, but is still receiving
special services.
End
Date: The month, day, and year on which a student
exits and stops receiving instructional services in a school or an institution
during a given session. (This date must
be the last date of attendance, not the date on which a request for
records was received.)
Start
Status: This indicates the student’s previous status,
or describes the reason for creating the enrollment. For a complete list of start codes, see: http://www.maine.gov/education/medms/Data/schemastudentcodes.htm
End
Status: This is the reason why the current enrollment
ended. For a complete list of exit
codes, see: http://www.maine.gov/education/medms/Data/ExitType/ExitTypeCodes.htm
The following fields are required for all students:
English Proficiency: An
individual's adeptness at English as indicated by: a) reading skills (the
ability to comprehend and interpret text); b) listening skills (the ability to
understand verbal expressions of the language); c) writing skills (the ability
to produce written text).
01 –
Native English Speaker
02 –
Bilingual-Never LEP
03 –
Limited English Proficient
04 –
Transitioned Back to LEP
05 –
Former LEP
99 –
Status unknown
Home Language: The federal code for the specific language or dialect that an individual uses to communicate at home.
Resident SAU: This is the district in which the student’s
parent/guardian currently resides. (**If
this changes, see “Special Enrollment Changes”.) (A complete list can be found here: http://www.maine.gov/education/medms/codelist.htm)
Economic Indicator:
An indication of a student’s qualification for free or reduced price
lunch. (**If this changes, see “Special Enrollment Changes”.)
F – Free
R –
Reduced
N –
None
U –
Update Required (This option can be used
when the status has not yet been determined.)
P –
Pre-approved (This option can be used if
the student has been preapproved by DHHS.)
Fiscal Responsibility:
This is the current fiscal responsibility for the student. (**If this changes, see “Special Enrollment Changes”)
R – Resident of School Unit: Used when a student is
attending a school in the resident district
S – Superintendent Agreement: Used when a student is
attending another district at no cost with an agreement between
superintendents. Not to be used when a
student is tuitioned to another district at resident district's expense.
O – Paid by Resident SAU or EUT: Used when a student
is tuitioned and paid by resident SAU (or EUT)
P – Paid by Other Source: Used when a student is
privately paid (e.g. parents)
F – 100% State/Federal Funding: Used by state run
schools (e.g. Maine School of Science and Mathematics, Long Creek). Also used for students that are state wards
or state agency clients. If used by a
school that is not a state run school, the student should be flagged in IC as a
state ward or state agency client. This
is not meant to be used for EUT students.
In that case, use Paid by Resident SAU or EUT. This is not
to be used for those students paid for by the use of ARRA Stabilization Funds.
M – Paid by Maine Indian Education: Used for MIE
students attending MIE schools, or when a student is attending a Non-MIE
school, but is paid for by MIE
The following fields are required for students whose
programs match:
Homeless Night-time Residence:
The primary nighttime residence of the student at the time the student
is identified as homeless. This identification should remain for the
duration of the school year, even if the student is no longer homeless.
1 – Shelter: shelters transitional housing, awaiting
foster care
2 – Doubled up: doubled up (e.g. living with another
family, sharing the housing of other persons due to loss of housing, economic hardship,
or a similar reason)
3 – Unsheltered: unsheltered (e.g. cars, parks,
campgrounds, temporary trailer, or abandoned buildings, FEMA trailer)
4 – Motel/hotel
Migrant: Please call migrant education at
(207)624-6723 for further information.
Section 504: This identification is used if the student
participates in a Chapter 504 program.
Refugee: This identification
is used if the individual was granted refugee status overseas by the U.S.
Department of Homeland Security and was brought to the
Ward of State: Please
check the State Agency Client box instead of the Ward of State box.
State Agency Client: This identification is used if the student is
in the care or custody of the Department of Health and Human Services, the
Department of Behavioral and Developmental Services, or the Department Of
Corrections.
(added 09) Supplemental
Education Services: This identification is used for a student who
is part of a supplemental education services program. Services that fall under this category might
include tutoring, remediation, academic intervention, or instruction that must
take place outside of the regular school day as a requirement for Title I CIPS status.
(added 09) GT –
Intellectual/Academic: This identification is used if the student is
identified as having general intellectual ability (having demonstrated
significant achievement or potential for significant accomplishment above their
peers in all academic areas) or specific academic aptitude (having demonstrated
significant achievement or potential for significant accomplishment above their
age peers in one or more academic areas).
(added 09) GT – Artistic: This identification is used if the student is identified as having artistic ability (having demonstrated significant achievement or potential for significant accomplishment above their age peers in the literary, performing, and/or visual arts).
Title IC-Migrant: Please call migrant education at (207)624-6723
for further information.
Alternative Education: This identification
is used if the student is participating in an Alternative Education program.
(redef 09) Date First Enrolled in ESL Program in
LEP Exit Date: This is the month, day, and year on which the
student was no longer classified as Limited English Proficient (attained Composite
Score for Level 6 on ACCESS for ELLs®).
Sheltered English Push-in/Pull-out: This identification is used to indicate the implementation of an educational approach used to make academic instruction understandable to English language learners while at the same time helping them acquire proficiency in English. This approach focuses on academic content as the vehicle for developing the English language.
Heritage Language:
This identification is used to indicate the implementation of an
educational approach in which instruction is in the language a person regards
as his/her native, home, and/or ancestral language.
Bilingual Ed:
This identification is used to indicate the implementation of an
educational approach designed to serve two language groups and instruction is
delivered through both languages.
ESL Only: This identification is used to indicate the
implementation of an educational approach in which instruction focuses on
learning the English language (as opposed to content).
(added 09) Foreign Exchange:
This is used to identify a student from another country who is
participating in an exchange program.
Home-Schooled: This identification is used if the student is
home-schooled but attends the school for some part of the day.
SAU Percentage: This is the full-time-equivalency (FTE) value
of the home-schooled student’s day in the school.
1 – 1-25% of educational time spent at school
2 – 26-50% of educational time
spent at school
3 – 51-75% of educational time
spent at school
4 – 76% plus of educational time
spent at school
5 – Special Education only
provided by school
The following fields are required only if the student is
receiving special services via an IEP:
Special Ed Status: This identification is used if the student
fits eligibility standards and has an IEP.
(**If this changes, see “Special Enrollment
Changes”.)
Start Date: This is the month, day, and year on which the
Special Ed Status became “Yes”.
Special Ed Setting: This is the current special education
setting.
A – Regular class 80% or more of the day
B – Regular class no more than
79% to 40% of the day
C – Regular class for less than
40% of the day
D –
E – Residential Facility
F – Homebound/Hospital
G – Correctional Facility
H – Parentally Placed in a
Private Schools
Exit Reason: This is the reason why the student was exited
from special education.
01 – Graduation with Diploma
02 – Graduation through Certificate/Fulfillment
of IEP
03 – Reached Maximum Age
04 – Dropped Out
05 – Status Unknown
06 – Exited to Regular Education
07 – Moved Out-of-District, Known to be
Continuing – DO NOT USE
08 – Still Receiving Special Education Services
– DO NOT USE
09 – Deceased
10 – Moved, Not Known to be Continuing
11 – Exited to School Age Special Education
Services (CDS use only)
12 – Parents Refused Services (CDS use only)
Exit Date: This is the month, day, and year (within the
current school year) on which the exited special education.
Exceptionality: This is the identified exceptionality of the
student.
01 – Mental Retardation
02 – Hearing Impairment
03 – Deafness
04 – Speech and Language Impairment
05 – Visual Impairment including Blindness
06 – Emotional Disability
07 – Orthopedic Impairment
08 – Other Health Impairment
09 – Specific Learning Disability
10 – Deaf-Blindness
11 – Multiple Disabilities
12 – Developmentally Delayed (valid only for 4yr
Old, EK, K)
13 – Autism
14 – Traumatic Brain Injury
Note: When performing
a file upload, these fields are also required:
School ID: This is the state-assigned ID number for the school. (A complete list can be found here: http://www.maine.gov/education/medms/codelist.htm)
Student State ID: This is the student’s state identification number (often called the MEDMS number).
YearCode: This is the year code used to identify the current school year. (2009 for 08-09, 2008 for 07-08, etc)
In
order to preserve the history of program participation and identifications for
financial and accountability purposes, updating certain fields will require
enrollment changes. The fields which
require this action include:
-
- Resident SAU
- Economic Indicator (Free/Reduced Lunch)
- Fiscal Responsibility
-
Special Ed Status
Option A) District Edition and State Edition Users
using manual entry:
After making updates to these fields and clicking save, you will be prompted to indicate if the update is:
a) A Correction of Bad Data (will replace data in the existing enrollment)
b) A Change of Status (will create a new enrollment using the Effective Date [mm/dd/yyyy] entered)
Option B) State Edition Users using Student Data
Import:
If you attempt to make changes to these fields, an error will result, such as:
“Bad Data. Invalid Update: The field 'Special Ed Status'
cannot be changed in an existing enrollment. For changes, end the current enrollment
and create an enrollment with the new value. For incorrect data, delete the
current enrollment and re-enter the enrollment with the correct value(s)."
You will need to end the current enrollment as of the day before the change (use the End Status code of 99: Other) and add a new enrollment (which includes the updated data) as of the effective date.
Notes:
· Be sure that when you do create a new enrollment, all other data (especially active special education data, if applicable) is re-entered into the new enrollment
· Because the Special Ed section has exit information, it is not absolutely necessary to add a new No enrollment. If a local decision is made to add a Special Ed Status=No enrollment, be sure to include all Special Ed exit information on the Yes enrollment.)
Guidance on
determining what should be reported can be found at:
http://www.maine.gov/education/medms/behaviorguidance.htm
Training
documentation and a video is available at: http://www.maine.gov/education/lds/training.html
The data collected
on this tab is organized into three categories.
Each is required:
1.
The
Event Description
2.
The
Student’s Role
3.
The
Resolution
These are required
fields:
BEHAVIOR EVENT
Event Name: This identifies which of the 39 reportable
incident types occurred. (See http://www.maine.gov/education/medms/behaviorguidance.htm#eventname)
Event Date: This is the month, day, and year on which the
event occurred.
Event Time: This is the clock time at which the event
occurred.
Weapon: This is the type of weapon involved, if
applicable.
11: Firearm*: Handgun
12: Firearm*: Shotgun/Rifle
13: Firearm*: Destructive Device**
20: Blade 2.5”+: Any instrument
with a bladed edge such as a knife, but such a term does NOT include a pocket
knife with a blade of less than 2½ inches in length.
96: Other Dangerous
Weapon - A weapon, device, instrument, material, or substance, animate or
inanimate, that is used for, or is readily capable of causing death or serious
bodily injury.
* Firearm - Any weapon, such as a handgun (including a starter gun), rifle, shotgun, or destructive device* which will or is designed to or may readily be converted to expel a projectile by the action of an explosive. The term includes the frame or receiver of any such weapon as well as any firearm muffler or firearm silencer. Such term does not include an antique firearm. BB guns or other air-powered types of guns are also NOT considered to be firearms.
** Destructive Device
– any explosive, incendiary, or poison gas; bomb; grenade; rocket having a
propellant charge of more than four ounces; missile having an explosive or
incendiary charge of more than one-quarter ounce; mine; or device similar to
any of the devices described in the preceding clauses; any type of weapon
(other than a shotgun or a shotgun shell which the Secretary finds is generally
recognized as particularly suitable for sporting purposes) by whatever name
known which will, or which may be readily converted to, expel a projectile by
the action of an explosive or other propellant, and which has any barrel with a
bore of more than one-half inch in diameter; and any combination of parts
either designed or intended for use in converting any device into any
destructive device described in subparagraph (A) or (B) and from which a
destructive device may be readily assembled.
The term ''destructive device'' shall not
include any device which is neither designed nor redesigned for use as a
weapon; any device, although originally designed for use as a weapon, which is
redesigned for use as a signaling, pyrotechnic, line throwing, safety, or
similar device; surplus ordnance sold, loaned, or given by the Secretary of the
Army pursuant to the provisions of section 4684(2), 4685, or 4686 of title 10;
or any other device which the Secretary of the Treasury finds is not likely to
be used as a weapon, is an antique, or is a rifle which the owner intends to
use solely for sporting, recreational or cultural purposes.
Serious Bodily Injury:
This identifies a bodily injury that involves a substantial risk of
death; extreme physical pain; protracted and obvious disfigurement; or
protracted loss or impairment of the function of a bodily member, organ or
faculty.
BEHAVIOR ROLE
Role: This identifies the role the student had in the event.
O:
Offender
P:
Participant
V:
Victim
W:
Witness
RESOLUTION
Behavior Resolution: This identifies the resolution involving removal for the event.
Alternative Education
Setting by Hearing Officer (06) – Those instances in which an impartial hearing
officer orders the removal of children with disabilities from their current
educational placement to an appropriate alternative educational setting for not
more than 45 school days based on the hearing officer’s determination that
maintaining the child’s current placement is substantially likely to result in
injury to the child or others. The IEP team is responsible for determining the
interim alternative educational setting.
Alternative Education
Setting by School Personnel (03) – An appropriate setting determined bythe
child’s IEP team in which the child is placed for no more than 45 school days.
This setting enables the child to continue to receive educational services and
participate in the general education curriculum (although in another setting)
and to progress toward meeting the goals set out in the IEP. As appropriate,
the setting includes a functional behavioral assessment and behavioral
intervention services and modifications to address the behavior violation so
that it does not recur.
Expulsion with Services (01) – An action taken
by the local educational agency removing a child from his/her regular school
for disciplinary purposes for the remainder of the school year or longer in
accordance with local educational agency policy. Educational services ARE
provided to the student during the expulsion period. This includes removals
resulting from violations of the Gun Free Schools Act that are modified to less
than 365 days.
Expulsion without
Services (09) – An action taken by the local educational agency removing a
child from his/her regular school for disciplinary purposes for the remainder
of the school year or longer in accordance with local educational agency
policy. Educational services ARE NOT provided to the student during the
expulsion period. This includes removals resulting from violations of the Gun
Free Schools Act that are modified to less than 365 days.
In School Suspension
(05) – Instances in which a child is temporarily removed from his/her regular
classroom(s) for disciplinary purposes but remains under the direct supervision
of school personnel. Direct supervision means school personnel are physically
in the same location as students under their supervision. (This
is limited to a formal suspension issued by the appropriate school authority.)
Out of School Suspension
(02) – Instances in which a child is temporarily removed from his/her regular
school for disciplinary purposes to another setting (e.g., home, behavior
center). This includes both removals in which no IEP services are provided
because the removal is 10 days or less as well as removals in which the child
continues to receive services according to his/her IEP.
Pending (04) – A
resolution has not yet been determined. (Once determined,
this resolution will need to be changed to one of the options listed above.)
Resolution Date: This is the month, day, and year on which the resolution was determined.
Resolution Time: This is the clock time at which the resolution was determined.
Duration: This is the length of the resolution in
school days. (A quarter of a day would
be entered as “0.25”.)
When a student meets the criteria for “Habitually Truant”, school administrative units must maintain the student’s enrollment and also enter the progress into the Truancy tab while the school follows the necessary protocol for habitual truants. Each incremental step in the process should be documented with a new Truancy entry.
Truancy: This is the current stage in the truancy procedure.
1A:
Identified but not resolved
1B:
Resolved by informal administrative action
1C:
Official Parent Notification (MRSA 20A 5051A 2C)
2A:
Compulsory attendance waived by School Board
2B:
Parent has appealed to Commissioner for waiver
2C:
Waiver request granted by the Commissioner
2D:
Parents referred to District Attorney
3A:
Denied by District Attorney
3B:
Pending District Attorney Decision
3C:
Prosecuted by formal Court action
3D:
Pending Court action
4:
Resolved
Status Date: This is the effective date of the truancy stage.
Note: Once a truancy entry has been created, do not edit it to reflect procedural advancements. Instead, create a new entry.
Required fields:
Date First Entered the 9th Grade: The month, day, and year on which the student began a ninth grade enrollment.
NGA Cohort End Year: The year which identifies the student’s cohort, as defined by the National Governors Association. It is four school years from the date that the student first enrolled in ninth grade. An exception of additional one or two years can be added during the ninth grade year for students who have either:
a) An Individualized Education Plan (IEP) which explicitly notes a five or six year period until graduation.
b) An individual learning plan (addressing a Limited English Proficiency status) which explicitly notes a five or six year period until graduation.
NCLB Cohort End Year: The year which identifies the student’s cohort, as defined by the Elementary and Secondary Education Act. It is four school years from the date the student was first enrolled in ninth grade.
Information related to the collection of student health data (e.g. immunization, health screenings) is provided in separate documentation.
Information
related to the collection of student health data (e.g. immunization, health
screenings) is provided in the document entitled “User Reference: Maine Career
and Technical Education (CTE)”.
A mailing address is necessary for two different subgroups of students:
· Education in Unorganized Territory (EUT) – mailing addresses are required for students who are funded by EUT
· For students who participate in the Maine High School Assessment (MHSA), mailing addresses entered in Infinite Campus will alleviate the need to have students log into College Board.Com to enter this information for SAT registration purposes
Address: This is the mailing address, accepted by the US Postal Service, for the student.
City: This is the mailing city, accepted by the US Postal Service, for the student.
State: This is the mailing state, accepted by the US Postal Service, for the student.
Zip:
This is the mailing zip code, accepted by the US Postal Service, for the
student.
