MEDMS Update September 2006

 

 

 

Student Module

The Student module is online for 2006-07 updating.

 

Changes for 2006-07 include:

·        Manual Data Entry:

·        The Fiscal Responsibility selection list includes a choice for MIE Tribal Member Agreement. This is for students who have their education paid by Maine Indian Education funding.

·        Upload Process:

·        The Student Personal and the Student Enrollment schemas for 2006-07 are the same as last year.

·        Student First Name and Last Name columns have been added to Enrollment Upload Results file to allow for easier identification of errors.

·        New Data Collection Forms (to be added at a later date):

·        A new form will verify AYP Resident School. This is an AYP requirement to match students with their sending school, not just their sending district. For students who are tuitioned to another school unit where there is no corresponding resident school at the same grade level (e.g., secondary students who live in a district that does not have a high school) their Resident School will be the Attending School.

·        A new form will capture Graduation Year for 9^th grade students. This will be separate from the student enrollment data and will not impact the upload file.

 

·        US Arrival Date is required for all Limited English Proficiency (LEP) students who are identified as immigrants. This will be used to determine if they need to be counted for AYP purposes.

·        Please make sure that Grade Retained (Yes/No) is correctly checked. Last year some student information systems carried over the Yes from the previous school year resulting in incorrect data being uploaded to MEDMS. This can impact whether students are scheduled to participate in the MEA program.

 

Due Date for Student Updates: October 15, 2006

 

 

Staff Module

The Staff module went online on September 5^th for school year 2006-07 updates. Data entered last year appears in the 2006-07 screens, but it must be verified and updated for the current year. Please make sure that the Date Work Started field on the Staff SAU screen and the Annual Salary for this Position and the Funding Percentage of Salary fields on the Job Function screen are updated for each staff member.

 

Due Date for Staff Updates: September 30, 2006

 

Note: The Download Data function is available to MEDMS users who have SAU Admin or Student Admin roles to verify data entered in the Staff and Student modules. To access the function select Download Data in the Application menu and Staff or Student Enrollments in the Action menu. The screen will display Select a File to Download (Student) and Select School Year drop down fields. The Select SAU field will default to the user’s school unit. After selecting Submit a dialog box will appear with the options to open or save the file. The file will be an Excel spreadsheet that may be used for data analysis.

 

 

Apple Browser Support

·        Mac OS Version 10.4 – Safari and Firefox browsers have not been certified for use with MEDMS.

·        Mac OS Version 10.3 – Users are reporting success with Firefox 1.5, but there are problems with Safari 1.3.

·        Mac OS Version 10.2 - Certified with Safari 1.0.3, Firefox 1.0.3, and Internet Explorer 5.2.

Due to the number of available Mac operating systems and browser versions we have not been able to test all combinations. Please email the MEDMS Help Desk at medms.helpdesk@maine.gov with any feedback about your success or problems using MEDMS with a Mac.

 

 

Please contact the MEDMS Help Desk if you have any questions.

Phone: 624-6896

E-mail: medms.helpdesk@maine.gov