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Reporting 2012-2013 Staff Information – Due Date: September 30, 2012
Staff Information for 2012-2013 will be collected in the MEDMS (Maine Education Data Management System) Staff module as in the past. Please have your staff review the instructions below before entering and updating data.
The updated 2012-2013 staff information will be utilized for the following purposes:
• To meet state and federal reporting requirements; • To verify staff for the National Board for Professional Teaching Standards Salary Supplement; and • To update the data for the Essential Programs & Services (EPS) calculations, including the salary matrixes and calculating Full-Time Equivalent (FTE) numbers. A list of staff that impacts the EPS Matrixes is available at the following website: http://www.maine.gov/education/data/eps/fy13/EPSMatrixPositions201213.pdf
Topics in this letter:
• Data standards documents
Data standards documents are available to support users in understanding the meaning and format of required fields. Please review the standards by visiting: http://www.maine.gov/education/medms/standards/index.htm.
General instructions for all users:
Special instructions for reporting salaries, days, hours and staff with multiple or split positions (Job Function in MEDMS):
Staff with multiple positions:
Multiple schools or school administrative units:
Salary/Days/Hours for prorated positions:
Staff that do not work a full year:
Reporting Guidance for Alternative Organizational Structures (AOSs)
Guidance related to reporting data for Alternative Organizational Structures (AOSs) is available. Please visit http://www.maine.gov/education/medms/AOSReportingGuidance.html to read the guidance.
Training (recorded) for using data standards and verification reports is available here: http://www.maine.gov/education/lds/training.html
If you have any questions regarding the MEDMS Staff module, please contact the MEDMS Help Desk, Tel. (207) 624-6896 or email@example.com.
If you have any questions regarding the National Board for Professional Teaching Standards Salary Supplement, please contact Paula Gravelle, Tel. (207) 624-6790 or firstname.lastname@example.org.
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