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Home > Data Center > Reporting Forms > School Finance > Budgeting Reporting > FY 2008-09 EF-M-46 Excel Spreadsheet Instructions for School Administrative Districts and Community School Districts only

FY 2008-09 EF-M-46 Excel Spreadsheet Instructions for Regional School Units, School Administrative Districts and Community School Districts only:

This version of the EF-M-46 Excel Spreadsheet is designed to report to the Maine Department of Education the budget information necessary to calculate mills raised for education and fulfill other reporting requirements to various Department constituencies.  This spreadsheet is in MS Office 95, Excel version 5.0 and is available from the Department of Education homepage: http://www.maine.gov/education/forms/forms.htm

To complete this spreadsheet, save the template to your hard drive, review the instructions below and then complete the spreadsheet.  The completed spreadsheet should be uploaded via the MEDMS Financial System as a “supplementary document”, following the instructions below; this may be done at the same time as the upload of the annual budget data, which is due to the Department by August 15, 2008.

Instructions for completing the spreadsheet:

ONLY R.S.U.s, S.A.D.s and C.S.D.s. need to complete this spreadsheet, which should then be uploaded in the MEDMS Financial System as a “supplementary document”.

  • Column 1 should agree with your required local article
  • Column 2 should agree with your local only debt service article (if applicable)
  • Column 3 should agree with your additional local article
  • Column 4 should agree with your total to be assessed
  • Column 4(A) will show each member municipality’s assessment percentage
  • Column 5 should agree with the local share of your Adult Education article (if applicable)
  • Column 6 should agree with your total to be assessed.
  • For school administrative districts and community school districts that are impacted by 20-A M.R.S.A., Section 15688- 4 or Public Law 2005, Chapter 2, Section D-68, please provide information regarding your cost sharing agreement in section 1.  If pupil counts are part of your cost sharing agreement, please fill in dates of pupil counts used to calculate the assessment percentage for each member municipality on line 1; on line 2, please indicate the source and year of the valuation used to calculate the assessment percentage for each member municipality.  If other variables are used, please record those on line 3.

Instructions for uploading the spreadsheet:

The completed spreadsheet should be uploaded via the MEDMS Financial System as a “supplementary document”; this may be done at the same time as the upload of the annual budget data and is due to the Department by August 15, 2008. To submit the completed spreadsheet, follow this process:

·        Sign into the MEDMS Financial System

·        Choose “Financial Submissions” from the Menu

·        Choose “Financial Data Submissions” from the Sub-Menu.

·        Under the “Supplementary Documents” Header, choose “browse” to locate the EFM 46 on your hard drive, click on the file, choose “open” and you will now see the file name in the box following “document to attach”

·        Under “submission type”, choose “budget revenue”

·        Under “fiscal year”, choose 2009

·        Choose “upload” to finish

You may also follow this same process to submit your warrant articles/meeting minutes/vote declaration, if they are available in an electronic format.  If not, please mail a copy of these documents to School Finance and Operations, 23 State House Station, Augusta, Maine 04333 as soon as they are available.