INFORMATIONAL LETTER: 58
POLICY CODE: DDA
TO: Superintendents of Schools and Technology Coordinators
FROM: Susan A. Gendron, Commissioner
DATE: December 20, 2006
RE: ATM Service and E-Rate, School Year 2007-2008
The following is TIME SENSITIVE material that must be immediately forwarded to the individual responsible for filing for Federal E-Rate services.
School systems that are initially purchasing, continuing to purchase or interested in pursuing distance learning (ATM) service during school year 2007-2008 must apply for federal E-Rate discounts during the current application cycle if they wish to receive E-Rate discounts for the 2007-2008 school year. Those doing the actual filing of ATM E-Rate applications should be aware of the following required steps:
Procedure for obtaining E-Rate discount for monthly ATM line fees:
A. Form 470: Do NOT submit form 470 the Maine Department of Education has already submitted an E-Rate form 470 on behalf of ALL eligible schools, libraries, vocational centers and regions.
B. Verizon Contract: Each individual site must have a signed service contract with Verizon before Form 471 (see below) is submitted.
The State has a master contract with Verizon to provide ATM service to any eligible school, library, vocational center or region in Maine, BUT each site must have an individual contract for service. You should currently have a signed service contract with Verizon. If you do not have a signed contract OR have questions concerning this contract, you may contact Deb Alford (Verizon) at 878-4227. Remember that your site will be the billed entity for this service, NOT the Department of Education. This means that you must use you own entity number when you file the Form 471.
C. Form 471: to be filed online or sent to the Schools and Libraries Division, Universal Service Administrative Company at SLD-Form 471, P.O. Box 7026, Lawrence, Kansas 66044-7026 and be postmarked by midnight on February 7, 2007.
A template for Form 471 and the “State of Maine Master ATM Service Contract” are both attached. The State Master Contract should be used to satisfy the Block 5 Item 21 requirement.
Form 471, and all associated materials, must be sent to the Schools and Libraries Division, Universal Administrative Company, and be postmarked by midnight on February 7, 2007.
Follow the instructions for Block 4-A of Form 471 carefully to determine which discount applies to your application. If the ATM line service applies to only one site (i.e., it is not used to transport data to other buildings within a school system) use the school’s specific discount rate. If the ATM line service applies to more than one site (i.e., it provides data to more than one building) the aggregate discount arrived at in Block 4-A will be the discount used.
How to submit Form 471 to the Schools and Libraries Division, Universal Service Administrative Company - Forms may be either printed and completed manually for mailing (address on the forms) or filed electronically through the following URL: http://www.sl.universalservice.org/menu.asp. Sites are strongly encouraged to apply online and online support can be obtained by calling the Client Service Bureau at 888-203-8100. For additional E-Rate support, please contact Steve Vose 624-6779 or Sylvia K. Norton 287-5620 at the Maine Department of Education.
D. Forms 486 and 472 (BEAR): Sites are responsible for filing two additional forms, Form 486 and Form 472, in order to complete the E-Rate funding process. Form 486 is filed after the funding commitment letter is received. For more information, contact firstname.lastname@example.org.
Procedure for obtaining PUC reimbursement to offset ATM line fees:
E. State E-Rate Form: Distance Learning (ATM) sites should be aware that they are entitled to additional monies as part of the State E-Rate program. To receive these funds, please complete the template found below and return to email@example.com. For additional information concerning this reimbursement, please contact Phil Lindley at the Maine Public Utilities Commission at 287-1598.
Sites looking for further information concerning the status of the Distance Learning (ATM) Network are encouraged to log on to the project website located at: http://www.mainedistancelearningproject.org or contact Steve Vose at the Department of Education at 624-6779, or via e-mail at firstname.lastname@example.org