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TO:               Superintendents of Schools (Please forward to Technology Directors, School Principals, and Central Office Data Personnel)

FROM:         Susan A. Gendron, Commissioner

DATE:          June 14, 2006

RE:               MEDMS Year End Processes

MEDMS will be on line for 2005-06 reporting until Friday, July 28, 2006. Updates of data required for year end reporting will need to be made by local schools before the system is rolled over for the 2006-07 school year.
The calculation of 2005-06 graduation and drop out rates for your unit(s) by the Department will be based on student data from the MEDMS student information system.  To ensure a successful and timely transmission of data, it is important that local superintendents take the following steps for student data:

A complete list and descriptions of exit type codes may be found on the MEDMS website at:

School unit staff who are not returning for the 2006-07 school year should be terminated in MEDMS after the system goes back online next year. The MEDMS staff module will not be available for 2005-06 updates after June 30, 2006.

I appreciate your continued support for data collection through MEDMS.