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INFORMATIONAL LETTER #   143

POLICY CODE:           DB

 

TO:                   All Superintendents of Schools

FROM:             Susan A. Gendron, Commissioner

DATE:              June 30, 2005

SUBJECT:        FY 2004 - 2005 Final Subsidy Printout (ED 261)

Enclosed is the final 2004-2005-subsidy printout for your school administrative unit(s); this is being mailed to you so that your financial staff may use it as reference to complete required year-end reports.   Your audit firm will also need the printout as they begin the annual audit of your school administrative unit.

             The “Adjusted State Allocation” on line 60 should equal the amount reported as revenue on page 2R, Column 1, line 40 plus line 41 of the “Financial Report of Public Schools” (EF-M-45) for 2004-2005.

             For those units that qualified for the Out-of District Placement adjustment, the amount is indicated on line 59D.   This amount was included in the June 2005 subsidy check. This amount should be treated as subsidy and be reported on the “Financial Report of Public Schools” (EF-M-45) on page 2R, Column 1, Line 40. Do not net these funds against your unit’s out-of-district placement costs on either the “Financial Report of Public Schools” (EF-M-45) or the “Request for Subsidy Allocation of Tuition & Board for Students with Disabilities” (EF-S-07).

             For those units that qualified for the ESL/Bilingual adjustment for the amount indicated on line 53, please note that one third of this amount was included in the April 2005 subsidy check, one third in the May 2005 subsidy check and the final third of this amount was included in the June 2005 subsidy check. Again, this amount should be treated as subsidy and be reported on the “Financial Report of Public Schools” (EF-M-45) on page 2R, Column 1, Line 40.

             If you have any questions, please contact Suzan Cameron or Joanne Allen   at suzan.cameron@maine.gov or joanne.allen@maine.gov

SAG:scc

Enclosure

cc: Assistant Superintendents

     Business Managers