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INFORMATIONAL LETTER:  93

POLICY CODE:  CGD

 

 

TO:                  Superintendents of Schools

 

FROM:            Susan A. Gendron, Commissioner

 

DATE:                        March 17, 2004

 

RE:                  Sites Selected for Electronic Federal Grant Application

 

 

The Department will be converting to an electronic version of the No Child Left Behind (NCLB) Consolidated Application, the Special Education form #EF-S-08 and EF-S-09E, the Carl D. Perkins grant application, and the Annual Entitlement Application for Child Development Services (CDS) sites, for IDEA Part B (Section 619) and Part C. The electronic version was piloted during 2003-04 application cycle and will be extended to the School Administrative Units (SAUs), Child Development Services (CDS) sites and Career and Technical Education Centers listed below for the 2004-05 application cycle. The remaining SAUs and sites not selected for this cycle will be required to submit electronically for the 2005-06 application cycle.

 

The decision as to which SAUs to select for implementation first was based on the needs of the Department, as well as factors such as size, type of organization, region, and program review schedule. The decision as to how many to select was based on the Department’s capacity to train participants and to provide technical assistance.

 

The pilot demonstrated that the electronic application has several advantages over the paper version.

ü      Calculations are done automatically. If expenditures do not total allocations, the application cannot be submitted and a message indicates the amount of variance that needs to be corrected. This reduces the number of edits and back and forth phone calls with the Department.

ü      The “Calculating Funds for Non-Public Schools” section of the NCLB application has been entirely automated, drawing information from other sections of the application.

ü      Any redundant information, such as names, etc., are entered only once and then appear everywhere they are called for within the application.

ü      Information entered this year will appear again next year. You need only make the necessary changes rather than start over from the beginning.

ü      Performance data are included at convenient points within the program sections of the application to help determine where improvement programs may be needed.

ü      You can determine the status of your submitted application at any time by simply going to the website and seeing which sections have been approved.

ü      The information you enter into the application will become the basis of the following year’s Performance Report. There is no need to duplicate, for purposes of the Performance Report, all the information that went into the application.

ü      Different people can work on different parts of the application simultaneously, without passing paper around.

 

The Department is committed to the project and will provide sufficient training and technical assistance to insure a smooth transition. Please direct any questions to George Smith, the Department’s project manager, at smithphd@adelphia.net

 

SAUs Selected FOR 04-05 FOR 2004-2005

Augusta Dept of Public Schools

Bangor School Department

Bridgewater School Department

Brooklin School Department

Bucksport School Department

Caribou School Department

Deer Isle-Stonington CSD

Five Town CSD

Flanders Bay CSD

Georgetown School Department

Gouldsboro School Department

Hancock School Department

Isle Au Haut School Department

Lamoine School Department

Lewiston School Department

Madawaska School Department

Millinocket School Department

Monmouth School Department

MSAD 15

MSAD 17

MSAD 26

MSAD 27

MSAD 28

MSAD 29

MSAD 30

MSAD 34

MSAD 37

MSAD 46

MSAD 48

MSAD 49

MSAD 50

MSAD 55

MSAD 56

MSAD 59

MSAD 70

MSAD 72

MSAD 77

Otis School Department

Phippsburg School Department

Richmond School Department

Saco School Department

Sanford School Department

Schoodic CSD

Sedgwick School Department

Steuben School Department

Surry School Department

Trenton School Department

Union 110

Waterville Public Schools

West Bath School Department

Windham School Department

Winter Harbor School Department

Woolwich School Department

 

Career and Technical Education Sites Selected

Bath Regional Vocational Center

Biddeford Regional Center of Technology

Capital Area Technical Center

Caribou Regional Applied Technology Center

Coastal Washington County Institute of Technology

Hancock County Technical Center

Kenneth Foster Regional Applied Technology Center

Lake Region Vocational Center

Lewiston Regional Technical Center

M.S.A.D. #24-Van Buren Regional Vocational Center

Mid-Maine Technical Center

Portland Arts & Technology High School

Presque Isle Regional Technology Center

Region 2, Mine Applied Technology, Southern Aroostook County

Region 3, Northern Penobscot Tech

Region 4, United Technologies Center

Region 7, Waldo County Technical Center

Region 8, Mid-Coast School of Technology

Region 9, School of Applied Technology

Region 10, Maine Applied Technology

Region 11, Oxford Hills Technical School

Sanford Regional Vocational Center

Skowhegan Regional Vocational Center

St. Croix Regional Technical Center

St. John Valley Technology Center

Tri-County Technical Center

Westbrook Regional Vocational Center