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INFORMATIONAL LETTER # 131 

POLICY CODE:          DB

 

 

TO:                  All Superintendents of Schools

 

FROM:             Susan A. Gendron, Commissioner

 

DATE:             June 1, 2004

 

SUBJECT:        FY 2003 - 2004 Final Subsidy Printout (ED 261)

 

Enclosed is the final 2003-2004-subsidy printout for your school administrative unit(s); this is being mailed to you so that your financial staff may use it as reference to complete required year-end reports.  Your audit firm will also need the printout as they begin the annual audit of your school administrative unit.

 

            The “Adjusted State Allocation” on line 60 should equal the amount reported as revenue on page 2R, Column 1, line 40 plus line 41 of the “Financial Report of Public Schools” (EF-M-45) for 2003-2004.

 

For those units that qualified for the Out-of District Placement adjustment, the amount is indicated on line 59D.  This amount will be included in the June 2004 subsidy check. This amount should be treated as subsidy and be reported on the “Financial Report of Public Schools” (EF-M-45) on page 2R, Column 1, Line 40. Do not net these funds against your unit’s out-of-district placement costs on either the “Financial Report of Public Schools” (EF-M-45) or the “Request for Subsidy Allocation of Tuition & Board for Students with Disabilities (EF-S-07).

 

For those units that qualified for the ESL/Bilingual adjustment for the amount indicated on line 53, please note that one half of this amount was included in the May 2004 subsidy check and the other half of this amount will be included in the June 2004 subsidy check. Again, this amount should be treated as subsidy and be reported on the “Financial Report of Public Schools” (EF-M-45) on page 2R, Column 1, Line 40.

 

If you have any questions, please contact Suzan Cameron or Joanne Allen at suzan.cameron@maine.gov or joanne.allen@maine.gov

 

SAG:scc

 

Enclosure

 

cc:        Assistant Superintendents

            Business Managers