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Request for Proposals
The Maine Department of Education announces a Request for Proposals to develop and
coordinate the Maine State GEARUP “Teens with Dreams Summer Program.” The
GEARUP “Teens with Dreams Summer Program” is an extension of
Department of Education’s GEARUP partnership with schools, which provides students that otherwise may not attend an institute of higher education with early college awareness activities, improved academic support, financial aid and application assistance, and scholarship opportunities.
GEARUP is issuing a Request for Proposals (RFP) to coordinate and administer academic and enrichment camps during the summer of 2004 for eligible students who have completed 7th grade. Summer camps will last five days at four different sites; the University of Maine at Machias, the University of Southern Maine, the University of Maine at Presque Isle, and Colby College/University of Maine at Augusta. The camps should:
1) Provide stimulating learning opportunities for students;
2) Develop and promote career and educational aspirations; and,
3) Help students and their parents/guardians develop early awareness about the need to plan for college.
NOTE: Camps will provide instruction in mathematics and English language arts. Programs should fully expose students to the experience of living on a college campus. Recreational activities should be included as part of the design.
Program funds are to be used to develop, administer, and coordinate four five-day summer programs for eligible students. Facilities have been scheduled for the programs to occur at the following sites:
Colby College/University of
1) Plan program for GEARUP “Teens with Dreams Summer Program,” Monday through Friday, five-day, four-night programs for seventh grade students enrolled in GEARUP.
participation at the most appropriate college camp site.
2) Design and deliver an outcome-based program to students, which ensures educational opportunities in English language arts and mathematics, founded on evidenced-based reading and math or such program research to the extent that this research is available.
3) Provide a local, independent evaluation of the program to be used for program quality improvement.
Number of Awards: Up to one (1) grant.
Duration of a Project: GEARUP “Teens with Dreams Summer Program” will be planned and
provided beginning with the date of the contract signing and ending no later than October 1,
Project Funding: $85,000.00.
· Local educational agencies (LEAs) applying in collaboration with a community-based organization (CBO), public agency, institution of higher education, or other non-profit organization.
· Community-based organizations (CBOs) or other nonprofit organizations applying in collaboration with a local educational agency (LEA).
Note: Priority will be given to applications that engage and service parents/guardians and demonstrate knowledge and experience of working with youth and their families.
Selection Criteria (Total of 100 points)
· Cover Sheet (0 points)
· Abstract (0 points)
· Proposal Narrative
· Proposal Planning Process (5 points)
· Project Objectives and Supporting Activities (30 points)
· Administration and Staffing Plan (25 points)
· Collaboration and Coordination (5 points)
· Evaluation and Likelihood of Success (10 points)
· Budget (25 points)
Application deadline is
One original and three (3) copies of the proposal, sealed, must be clearly marked “Proposal: GEARUP “Teens with Dreams” Summer Program” and delivered to the Division of Purchases, Burton Cross State Office Building, 4th Floor, 9 State House Station, Augusta, ME 04333 no later than 2:00 p.m. local time on Friday, May 28, 2004 at which time and place they will be opened. Proposals received after the 2:00 p.m. deadline will be rejected, without exception. No faxed or e-mailed applications will be accepted.
State of Maine Agreement
Each successful applicant will be expected to enter into a standard State of Maine Agreement to Purchase Services, a copy of which is part of the Application Package.
Questions Regarding this RFP:
All questions must be submitted by e-mail with Letter of
Intent to Apply to firstname.lastname@example.org
And received by
GEARUP “Teens with Dreams Summer Program”
2004 Reviewer Rating Form
Proposal Planning Process: (Total Possible Points - 5)
_____ (points awarded) To what extent is the goal of the camp clearly stated, consistent with the objectives of the RFP and the program, and appropriate for priority student population?
_____ (points awarded) Is the academic enrichment component an out-come based program, founded on evidence-based reading and math program research?
_____ (points awarded) Will a local, independent evaluation of the program be administered and used for program improvement?
_____ (points awarded) To what extent has the program been planned to make efficient and effective use of facilities, to accommodate both instruction and learning?
_____ (points awarded) To what extent has the nutritional program been planned to ensure appropriate nutrition services and the use of federal assistance?
Project Objectives and Supporting Activities: (Total Possible Points – 30)
_____ (points awarded) To what extent do the proposed activities align with the program activities and proposed student outcomes?
_____ (points awarded) To what extent do the proposed activities provide opportunities for academic development, leisure/recreation activities, and individual and group learning?
_____ (points awarded) To what extent is the daily schedule well paced and likely to lead to challenging and rewarding experiences?
_____ (points awarded) To what extent are the resources of the host campus, both personnel and facilities, used to support the program?
Administration and Staffing Plan: (Total Possible Points - 25)
_____ (points awarded) Are key personnel identified with documented qualifications and completed background checks?
_____ (points awarded) To what extent are roles and responsibilities of staff clearly articulated?
_____ (points awarded) What is the adequacy of supervision of students?
_____ (points awarded) What is the adequacy of supervision of staff?
_____ (points awarded) Are expectations for student conduct communicated clearly to students and their families?
_____ (points awarded) Are health, safety, and emergency preparedness plans adequate?
Collaboration and Coordination: (Total Possible Points – 5)
_____ (points awarded) To what extent will the program assist in establishing new partnerships or strengthen existing partnerships with community/education partners and programs, such as 21st Century Community Learning Centers; as well as coalitions, such as Communities for Children & Youth, One ME, Healthy Maine Partnerships, and Healthy Communities/PATCH groups?
Evaluation and Likelihood of Success: (Total Points Possible – 10)
______ (points awarded) Is there a plan for quantitative and qualitative assessment and evaluation to include: student performance data and staff performance data?
______ (points awarded) Does survey data include the following program components; students’ and parents’ /guardians’ satisfaction, facilities, meals, recreational and classroom activities?
Budget (Total Points Possible – 25)
______ (points awarded) Are staffing responsibilities reasonable, and is compensation comparable to that paid by school administrative units or institutions of higher education?
______ (points awarded) Are appropriate resources allocated for student supports and activities?
______ (points awarded) Are adequate resources allocated for student performance measures and program evaluation?
______ (points awarded) Does the budget plan allocate resources for professional development and staff support?
______ (points awarded) Is there adequate fiscal management capacity?
______ (points awarded) Low bid? (Maximum 10 points for lowest bid received. Other bids will be calculated by dividing lowest cost proposal by the cost of the proposal being rated and multiplied by full points assigned.)