ADMINISTRATIVE LETTER # 1  

POLICY CODE: CF      

 

 

 

 

TO:                  Superintendents of Schools

 

FROM:            J. Duke Albanese, Commissioner

 

DATE:             July 15, 2002

 

RE:                   Verification of Schools System Data on File

 

            The attached page(s) represent school system data on file at the Department of Education.  Please verify the data, sign and return the original to the Management Information Systems Team before August 15, 2002.  You may then notify us of any additional changes anytime during the year as they occur by contacting Shirley McQuarrie shirley.mcquarrie@state.me.us

 

1.      Cross out incorrect data and write in the corrected data above.

 

2.      If a school is not listed, add it to the end of the listing.

 

3.      If a school has closed, cross out the entire line of data.

 

[If a school hasn’t actually closed but moved to a different building (new or otherwise), please indicate that.  In many cases, it will be necessary for us to adjust the coding.]

 

DEFINITIONS:

 

EMAIL ADDRESS -- We encourage you to provide a generic email address that does not include an individual person's name.  This offers a more stable address, especially with the turnover of personnel.  Also it provides one address that could be used for the entire central office.

 

GRADE SPAN - The first two digits indicate the lowest regular grade taught and the second two digits indicate the highest regular grade taught.  If the school has a self- contained special education class, the highest grade taught is followed by an 'S'.  If the school has a 4-year-olds' program and/or early kindergarten, the highest grade taught is followed by a 'P'.

 

CODING - State Department Use Only. 

 

NAME OF PRINCIPAL - School principal's full name including middle initial, as it will be reported on the Staff Information System (EF-M-15) this Fall for the 2002-2003 school year.

 

SCHOOL TEL. NO. - Use the primary contact number.

 

FAX NO. - Use the primary contact number.

 

            If you need assistance, please contact Shirley McQuarrie in the Management Information Systems Team at 624-6792.

 

sm

 

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